OLYMPIA SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
| Submitted | Jan. 31, 2023 |
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Communications
From: K. Katakiuchi
OLYMPIA SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Via email: dcrawford@osd.wednet.edu
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Olympia School District
Muckrock requester,
Please see attached,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Feb. 1, 2023. You had previously indicated that it would be completed on April 24, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Olympia School District
Muckrock requester,
Please see attached.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
From: K. Katakiuchi
To Whom It May Concern:
Please find enclosed a check for $4.16 to satisfy the fee associated with the attached public records request.
Thank you.
Olympia School District
Washington Public Records Act Office
111 Bethel Street NE
Olympia, WA 98506
From:
None
From: Olympia School District
Muckrock requester,
Your records are attached. Thank you for your payment
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
There are too many files to display on this communication. See all files
From: Olympia School District
Muckrock requester,
Please see attached.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
From: K. Katakiuchi
6-27-23
via email to "Diana Crawford" <dcrawford@osd.wednet.edu>
Hello,
If you are going to charge fees for electronic records installments I request each installment have enough records to exceed $5.00 in fees. Charging .45 cents for records installments only for the requestor to incur between $1.50 and $3.50 in charge processing fees on top of the .45 cents is ridiculous. I have no doubt this practice is intentional and your agency's own petty way of obstructing records requests, so be it.
Please let me know if you "cannot" provide records installments that have a minimum fee threshold of $5.00.
Please note your attitude does not go unnoticed.
Thank you.
From: Olympia School District
Muckrock requester,
Our goal is always to provide requesters with records as quickly as
possible, which is why we often produce records in installments as opposed
to waiting until all responsive records have been identified.
I also want to note that the District does not charge a processing fee, but
Muckrock may.
If you wish to avoid processing fees, you may always contact Davy at
360.596.6118 to make a payment. She is happy to take payments for records
over the phone or you may send payments via checks, payable to the Olympia
School District, sent directly to the District.
Please do not hesitate to reach out if you have additional questions about
the District's policies or procedures related to public records requests.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
SUMMER HOURS
In Office Monday & Tuesday 8:00-noon
Working Remotely Wednesday, Thursday & Friday 8:00-noon
From: K. Katakiuchi
8-3-23
via email to "Diana Crawford" <dcrawford@osd.wednet.edu>
Hello,
Ok for this request please compile and provide requested electronic copies of records requiring fees in batches that exceed 5.00 due. Alternatively please provide a global fee estimate for this request and the fees will be prepaid.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Feb. 1, 2023. You had previously indicated that it would be completed on June 27, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Olympia School District
Thank you for your email. We notified you on June 27, 2023 that copies for
an installment of responsive records were available for purchase for $0.45
and that you have 30 days to pay for copies or to review the records, or
the request will be closed. We did not receive payment within 30 days, so
we consider your request as closed.
Please let us know if you have any further questions.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
SUMMER HOURS
In Office Monday & Tuesday 8:00-noon
Working Remotely Wednesday, Thursday & Friday 8:00-noon
From: K. Katakiuchi
08-26-23
via email to pmurphy@osd.wednet.edu.
Hello,
Please see the attached PUBLIC RECORDS REQUEST submitted under RCW 42.56.
Thank you.
-
08-26-23_PRA_REQUEST.txt
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Feb. 1, 2023. You had previously indicated that it would be completed on June 27, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Olympia School District
Muckrock requester,
The letter attached below was sent to you on June 27, 2023. We did not
receive payment for this installment of records by August 27, 2023 so this
request was closed.
Please let us know if you would like us to re-open this request.
Regards,
Diana
---------- Forwarded message ---------
From: Diana Crawford <dcrawford@osd.wednet.edu>
Date: Tue, Jun 27, 2023 at 4:49 PM
Subject: public records request
To: <requests@muckrock.com>
Muckrock requester,
Please see attached.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
Monday & Tuesday in office 10:30-2:30
Wednesday, Thursday & Friday working remotely
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
SEPTEMBER HOURS
In Office Monday & Tuesday 8:00-noon
Working Remotely Wednesday, Thursday & Friday 8:00-noon
From: Olympia School District
Muckrock requester,
Please see attached.
Regards,
Diana
--
*Diana S. Crawford*
*Public Disclosure Officer*
*Olympia School District*
111 Bethel Street
Olympia, WA 98506
360.596.6112-office
360.584.4328-district cell
HOURS
In Office Monday & Tuesday 10:00am - 2:00pm
Working Remotely Wednesday, Thursday & Friday 10:00am - 2:00pm
Files
pages
