Flock Safety Emails 1-2024 (Park Ridge Police Department)

Dear David S.:
Your request has been received and is being processed. Your request was received in this office on 2/28/2024 and given the reference number R000056-022824 for tracking purposes.
Records Requested: To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

all agency emails (including any attachments) that contain a Flock Safety email address <*@flocksafety.com> sent or received, including CC & BCC fields, between 12/1/2023 and the date this request is processed (inclusive of those dates).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

David S.

Upload documents directly: https://www.muckrock.com/
Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.

City of Park Ridge, IL

--- Please respond above this line ---

Dear David,

"On February 29, 2024, the City of Park Ridge received your Freedom of Information Act request for copies of certain City records (“Your Request”), including, “all agency emails (including any attachments) that contain a Flock Safety email address <*@flocksafety.com> sent or received, including CC & BCC fields, between 12/1/2023 and the date this request is processed (inclusive of those dates),” (the “Specified Records”).

Based on the City’s preliminary search, there are 7,004 emails responsive to Your Request.

Pertinent portions of Section 3(g) of the Freedom of Information Act, 5 ILCS 140/3(g), are set out below:

Requests calling for all records falling within a category shall be complied with unless compliance with the request would be unduly burdensome for the complying public body and there is no way to narrow the request and the burden on the public body outweighs the public interest in the information. Before invoking this exemption, the public body shall extend to the person making the request an opportunity to confer with it in an attempt to reduce the request to manageable proportions. If any public body responds to a categorical request by stating that compliance would unduly burden its operation and the conditions described above are met, it shall do so in writing, specifying the reasons why it would be unduly burdensome and the extent to which compliance will so burden the operations of the public body. Such a response shall be treated as a denial of the request for information.

Based on Your Request yielding 7,004 emails requiring review, Your Request would unduly burden the City by causing it to suspend the duly-undertaken work of the City to redact and produce the Specified Records. We estimate it would take 5 business days to review and redact the records. Furthermore, since Your Request presents no description of any matter of public interest, we find that the burden to the City outweighs the public interest in the information. Consequently, the City is designating Your Request as unduly burdensome and offering you an opportunity to reduce the request to manageable proportions.

Some ways by which Your Request can be narrowed to manageable proportions include narrowing to a specific email category. The preliminary search can be divided into the following categories of communications:

1. Requests from other organizations to access Park Ridge PD camera footage (automated message)
2. Notification of other organizations sharing Hot List with Park Ridge (automated message)
3. Hot List Alerts (automated message)
4. Communication with Flock representatives
5. Webinars / product updates (automated message)
6. Upcoming maintenance (automated message)

In addition to limiting the categories of e-mail, you may also limit the scope of your request by designating specific City personnel who sent or received e-mail from Flock. If you wish to narrow Your Request to manageable proportions, please contact the undersigned to submit a substitute request.

The FOIA Officer of the City is the official responsible for this response to Your Request.

You have the right to file a review of this denial with the Public Access Counselor at: 500 S. 2nd Street, Springfield, Illinois 62706 or 217-558-0486. You also have the right to judicial review under Section 11 of the Act. If you file a request for review with the Public Access Counselor, you must also file a Notice of Appeal with the FOIA Officer.

Nothing contained herein shall be construed as an admission against Park Ridge’s interest, nor a waiver of any defenses, privileges and immunities which may be available to Park Ridge under statute and common law.

Very truly yours,

Brigid Madden
City of Park Ridge"

Good afternoon David,

I am following up on your email below. The response was sent by the City’s FOIA office and not the Police Department. I see now that you are narrowing to email communication with Flock representatives. I will pull those together now and try to have the response to you by the end of the day or first thing tomorrow.

Thank you!

Brigid

--- Please respond above this line ---
RE: Public Records Request of February 28, 2024, Reference # R000056-022824 Dear David S., The City of Park Ridge, IL has reviewed its files and has located responsive records to your request. Please log in to the Freedom of Information Act (FOIA) Request Center at the following link to retrieve the responsive records. Public Records Request - R000056-022824 (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXZH3Myk5HrT8HI-2FxWci4V0qY1ei630pp-2FNEH-2BFgR-2FTulInW7guigMW3LfFzcin86IgAD119eD3gt-2BLp5Xp9trvU-3D70QP_Z-2FeJDHj0MJSqrCnBya-2Fqe48P99CQxx7kTlWNfqDyIFzgTsIxkBMkZA53HUYwHT51kD80C2uJO42frZPyAYFdp1U6a5Wpy-2FnuW3g7FFXKPSEATDbkXiOa8hWT7fZXx1WnoZWJdmekVDg0f3IJkLpvUxaO2-2Fw2Y3aE-2Ft1nUTXfMlfAuc8f8-2FMU5JRhDx7tkDjNssVUOegdXL2MBSFdPZXcgmwnu-2B-2BdYfgkM3N1c1xP-2BToSZsS5h-2FS0nrojFhPYrHERebnDA8yhynuB5b-2BEFnurkn0aJPY1T5TmxLRzNmc-2Bb4mxPwbYxALbfGS5mT-2BdsN7UFdIN3TbmkraIt-2BJbtDxk6qM2OceXx1T1KYs61hZ7QykVu18bc0EVmVJtKWOiKxMq) For questions or additional information, please reply to this email. Sincerely, Brigid Madden
Administration Note:  If your request for records has been denied in full or in part, you have the right to appeal the denial of the records you have requested to the Public Access Counselor by submitting a written notice of appeal to:  Public Access Counselor, Illinois Attorney General’s Office, 500 South Second Street, Springfield, Illinois 62706; 1-800-242-0618 or (217) 558-0486.  You also have the right to judicial review pursuant to Section 11 of the Freedom of Information Act.
To monitor the progress or update this request please log into the Freedom of Information Act (FOIA) Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXZH3Myk5HrT8HI-2FxWci4V0qY1ei630pp-2FNEH-2BFgR-2FTulInW7guigMW3LfFzcin86IgAD119eD3gt-2BLp5Xp9trvU-3DTL1-_Z-2FeJDHj0MJSqrCnBya-2Fqe48P99CQxx7kTlWNfqDyIFzgTsIxkBMkZA53HUYwHT51kD80C2uJO42frZPyAYFdp1U6a5Wpy-2FnuW3g7FFXKPSEATDbkXiOa8hWT7fZXx1WnoZWJdmekVDg0f3IJkLpvUxaO2-2Fw2Y3aE-2Ft1nUTXfMlfAuc8f8-2FMU5JRhDx7tkDjNssVUOegdXL2MBSFdPZXcgmwnu-2B-2BdYfgkM3N1c1xP-2BTojj-2BF82GD3MkotZPdSQPZPGHKr2cQjQlAz1rcrAKoxGNTSjKJrYp9NXBU45A4XUqLruRRzU1u2BZTDG9KDdQWH2-2BJoEybSVzE-2F-2Bnu-2B7GcdO4frzwImTeRegJcmDt6thptWrPov9vObk4dofn33Hkor)