Phi Theta Kappa records (Pasadena City College)
| Multi Request | Phi Theta Kappa records |
| Submitted | Sept. 20, 2024 |
| Est. Completion | None |
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Communications
From: Marina Villeneuve
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
1. Copies of all records provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
2. Copies of all records provided to your college from Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
3. Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024 to Sept 20, 2024.
4. Copies of all records showing the number of students in the top 10% of their class as of May 1, 2024. If the community college does not collect data about class rank, please state so.
5. Records showing the number of students who are members of Phi Theta Kappa on your campus, and the number of students invited to Phi Theta Kappa over the past year.
6. Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024 and for what purposes.
7. Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024, and for what purposes.
8. Your college's policy for the handling of student data provided to and provided by Phi Theta Kappa.
Context: Phi Theta Kappa in their invitations tells students that they are in the "top 10% of students on your campus." I am trying to ascertain whether that is accurate, whether Phi Theta Kappa receives follow-up information from colleges on student GPA, and how Phi Theta Kappa obtains student personal data, and what kind of data, in the first place.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Marina Villeneuve
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Sept. 24, 2024. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Sept. 24, 2024. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Pasadena City College
VIA ELECTRONIC EMAIL
Marina Villeneuve
requests@muckrock.com<mailto:requests@muckrock.com>
Re: Your Public Records Act Request Dated September 20, 2024, to the Pasadena Community College District
Dear Marina Villeneuve:
The Pasadena Community College District ("District") is in receipt of your request for public records under the California Public Records Act ("PRA"), wherein you requested the following records listed below. Please allow this letter to serve as the District's response regarding your request.
Your PRA Request
Pursuant to the California Public Records Act, I hereby request the following records:
1. Copies of all records provided by your college to Phi Theta Kappa from Jan. 1, 2024, to Sept 20, 2024.
2. Copies of all records provided to your college from Phi Theta Kappa from Jan. 1, 2024, to Sept 20, 2024.
3. Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024, to Sept 20, 2024.
4. Copies of all records showing the number of students in the top 10% of their class as of May 1, 2024. If the community college does not collect data about class rank, please state so.
5. Records showing the number of students who are members of Phi Theta Kappa on your campus, and the number of students invited to Phi Theta Kappa over the past year.
6. Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023, to Sept 20, 2024, and for what purposes.
7. Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023, to Sept 20, 2024, and for what purposes.
8. Your college's policy for the handling of student data provided to and provided by Phi Theta Kappa.
Context: Phi Theta Kappa in their invitations tells students that they are in the "top 10% of students on your campus." I am trying to ascertain whether that is accurate, whether Phi Theta Kappa receives follow-up information from colleges on student GPA, and how Phi Theta Kappa obtains student personal data, and what kind of data, in the first place.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
District's Response To Your PRA Request
The District is writing to acknowledge receipt of your request and to provide you with public records in response to your request. As discussed below, the District has addressed each category of record you have requested.
1. Copies of all records provided by your college to Phi Theta Kappa from Jan. 1, 2024, to Sept 20, 2024.
After careful review of its records, the District is unable to provide records in response to this request because no public records exist.
1. Copies of all records provided to your college from Phi Theta Kappa from Jan. 1, 2024, to Sept 20, 2024.
After careful review of its records, the District is unable to provide records in response to this request because no public records exist.
1. Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024, to Sept 20, 2024.
After careful review of its records, the District is unable to provide records in response to this request because no public records exist.
1. Copies of all records showing the number of students in the top 10% of their class as of May 1, 2024. If the community college does not collect data about class rank, please state so.
After careful review of its records, the District is unable to provide records in response to this request because no public records exist. Please note that the District is not required to create a record that does not exist at the time of the request. (See Government Code §7920.530 (a); Sander v. Superior Court (2018) 26 Cal.App.5th 651 ["While the California Public Records Act requires public agencies to provide access to their existing records, it does not require them to create new records to satisfy a request"].)
1. Records showing the number of students who are members of Phi Theta Kappa on your campus, and the number of students invited to Phi Theta Kappa over the past year.
After careful review of its records, the District is unable to provide records in response to this request because no public records exist.
1. Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023, to Sept 20, 2024 and for what purposes.
After careful review of its records, the District is unable to provide records in response to this request because no public records exist.
1. Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023, to Sept 20, 2024, and for what purposes.
After careful review of its records, the District is unable to provide records in response to this request because no public records exist.
1. Your college's policy for the handling of student data provided to and provided by Phi Theta Kappa.
The District's Administrative Procedure 5040, Student Records, Directory Information, and Privacy, is responsive to this request and is available on the District's website here: here.<https://go.boarddocs.com/ca/pasadena/Board.nsf/goto?open&id=AM2Q546341AC> (Government Code §7922.545.) Please note that the District is not required to create a record that does not exist at the time of the request. (See Government Code §7920.530 (a); Sander v. Superior Court (2018) 26 Cal.App.5th 651 ["While the California Public Records Act requires public agencies to provide access to their existing records, it does not require them to create new records to satisfy a request"].)
Please be advised that the PRA exempts certain categories of records, some of which may apply directly to your request. (Government Code §§ 7920.000 et seq.) To the extent that any responsive records fall within any of the categories covered by one or more of the exemptions to the PRA as defined by the California Government Code or interpreting case law, then the District will not produce those records. Please also be advised that the District generally may not produce documents under the PRA that contain the personally identifiable information of students under the Family Education Rights and Privacy Act (FERPA).
If you have any questions or concerns or need additional assistance locating public records within the District, please do not hesitate to contact me.
Sincerely,
Leanne Flashberg
(626) 585-7282