Audit 2.0 - policing (Portland Police Bureau)

Dear Freddy :

The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on August 31, 2020 and given the reference number S146357-083120 for tracking purposes.

Record Requested:  To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Documents sufficient to show any purchases of the software licenses from the following companies:

DataWorks, NEC, Cognitec, IDEMIA, Gemalto, Rank One Computing, FaceFirst, Clearview AI or Rocky Mountain Data Analytics.

Any communication about the purchase of these licenses.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Freddy Martinez

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

Please be advised that a pre-payment from you may be required.  If a pre-payment is required, you will receive a separate notice with instructions.  You may click here to access the payments page.

You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center. Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests).  Please expect your request to take up to 6 weeks to be processed.  For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below.  While we cannot expedite every request, if you have an urgent need for the record such as a court date or an issue involving identity theft, please call the Police Bureau directly at (503) 823-0756.  Thank you for your patience.

If you have already made your payment, thank you, please disregard this message.

RE:  Police General Records Request of August 31, 2020 Reference#S146357-083120

Dear Freddy ,

This City received a Public Records Request from you on August 31, 2020 for the following:
To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Documents sufficient to show any purchases of the software licenses from the following companies:

DataWorks, NEC, Cognitec, IDEMIA, Gemalto, Rank One Computing, FaceFirst, Clearview AI or Rocky Mountain Data Analytics.

Any communication about the purchase of these licenses.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Freddy Martinez

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

In order to begin processing this request a pre-payment must be made*.  Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request.

You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number ( S146357-083120) on your check and mail it to:
Portland Police Bureau
Records Division
1111 SW 2nd Avenue, Room 1126
Portland, OR  97204
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257-010816

Sincerely,

Police Bureau
City of Portland

--- Please respond above this line ---

RE: Police General Records Request of August 31, 2020 Reference # S146357-083120

Dear Freddy ,
The City received a Public Records Request from you on August 31, 2020 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Documents sufficient to show any purchases of the software licenses from the following companies:

DataWorks, NEC, Cognitec, IDEMIA, Gemalto, Rank One Computing, FaceFirst, Clearview AI or Rocky Mountain Data Analytics.

Any communication about the purchase of these licenses.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Freddy Martinez

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
The City may be the custodian of at least some of the public records you have requested.  The City is preparing an estimate of the time and fees for disclosure of the public records which will be provided by the City within a reasonable time.
I am gathering a search for purchases and contracts for this request. If you are requesting an email search, please resubmit a request with dates, names of email boxes and the search terms.
Do you have a date range for the purchase search?
Sincerely,
Tammi Weiss
Police Records Supervisor
503-823-9751 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

--- Please respond above this line ---

RE: Police General Records Request of August 31, 2020 Reference #S146357-083120
Dear Freddy ,
The City received a Public Records Request from you on August 31, 2020 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Documents sufficient to show any purchases of the software licenses from the following companies:

DataWorks, NEC, Cognitec, IDEMIA, Gemalto, Rank One Computing, FaceFirst, Clearview AI or Rocky Mountain Data Analytics.

Any communication about the purchase of these licenses.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Freddy Martinez

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
The City may be the custodian of at least some of the requested public records and the estimated fees are $544.10.  15 business days after the deposit is paid, the records will be ready. However, they will not be provided until the final amount is paid.  If the final amount incurred is less than the estimate, you will only be charged actual costs.  If the work significantly exceeds the estimate, the City will contact you with a new estimate. This is for the Fiscal look up and not for an email search. To confirm, we are searching the following locations: of these individuals: for the following search terms: and date range: to .  If this search is incorrect or you would like to make any changes, please notify us immediately.  If you do not make changes, paying the estimate is confirmation of these proposed search parameters.
The requested email search will be conducted on PPB's mail server which can search multiple email accounts with a single search and without identifying specific accounts.  However, because of space limitations, PPB employees must archive their individual accounts therefore moving the mail to an archive file.  Archive files cannot be searched en masse.  If you want a search of archived content, you must identify the individual email account to be searched and an estimate to search that account's archive will be provided.
By paying the 50% deposit, you are confirming this estimate and agreeing to pay the cost of fulfilling this public records request according to the conditions set forth by the City.  The costs may include the cost of locating records, reviewing records to redact exempt material, supervising the inspection of records, copying records, certifying records and mailing records, including the cost of searching for records.  We will not be working on your request until we receive the 50% deposit.

Please reply to this message or log in to the Portland Public Records Request Center and indicate that you agree to pay the estimate.  You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number (S146357-083120) on your check and mail it to:
Tammi Weiss
1111 SW 2nd Ave Room 1126
Portland Oregon 97204
tammi.weiss@portlandoregon.gov
Please note that you will need to disable your pop-up blocker in your browser settings in order to make an online payment.

Sincerely,
Tammi Weiss
Public Records Supervisor (She/her) 503-823-9751
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

--- Please respond above this line ---

RE: Police General Records Request of August 31, 2020 Reference # S146357-083120

Dear Freddy ,
The City received a Public Records Request from you on August 31, 2020 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Documents sufficient to show any purchases of the software licenses from the following companies:

DataWorks, NEC, Cognitec, IDEMIA, Gemalto, Rank One Computing, FaceFirst, Clearview AI or Rocky Mountain Data Analytics.

Any communication about the purchase of these licenses.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Freddy Martinez

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/ Please be advised that your public records request is closed, due to lack of communication or payment from you.  The City requested a deposit on this request and has not received either payment or communication from you in over 60 days.  This request is now closed.  Please be advised that the City of Portland does not monitor requests that have been closed.  If you are still in need of these records, please log on to the City of Portland Public Records Request Center and re-submit your request.
Sincerely,
Tammi Weiss
Public Records Supervisor (She/her) 503-823-9751 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov