Public Records Request: Emails

Dear e:

The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on July 15, 2024 and given the reference number S349751-071524 for tracking purposes.

Record Requested:  To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Please provide all emails and the subsequent thread or following communications from 12/1/2023 to 2/2/24 containing keywords: “Western States Public Order Conference”, “Public Order Conference”, “Order Conference”, “Canadian truck rally”, “lessons learned Federal Protective”, and/or “public order”.

If these emails have attachments or files, please provide them. (if files are hosted elsewhere and require login in or access, please provide a copy of the material and note why the original was not available).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

e

Upload documents directly: https://www.muckrock.com/
At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

Please be advised that a pre-payment from you may be required.  If a pre-payment is required, you will receive a separate notice with instructions.  You may click here to access the payments page.

RE:  Public Records Request#: S349751-071524

Dear e e,

PAYMENT DUE

The City may be the custodian of at least some of the requested public records and a payment is due to continue processing this request. Please log into the Portland Public Records Request Center to pay these fees.

Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure. We will not be working on your request until we receive the payment.

Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request.

You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Invoices." Then scroll to find your open invoice and select "Make Payment." Follow the screen prompts to make a payment.

Due to the current state of emergency, most City offices are not staffed. Consequently, if you mail a check it could delay the response time and it is preferable that you use the online payment portal to make an electronic payment. However, if you need to mail a check, please reply to this message and ask for the correct address. Please be sure and provide your Reference Number (S349751-071524) on your check.

Please be advised that pursuant to ORS 192.329(3)(b) and (4)(b), your public records request will be closed if payment is not received within sixty (60) days of this invoice.


Sincerely,


City of Portland Public Records Responder


*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information:  A006257-010816 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

--- Please respond above this line ---

RE: Police General Records Request of July 15, 2024 Reference #S349751-071524
Dear e,
The City of Portland received a Public Records Request from you on July 15, 2024 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Please provide all emails and the subsequent thread or following communications from 12/1/2023 to 2/2/24 containing keywords: “Western States Public Order Conference”, “Public Order Conference”, “Order Conference”, “Canadian truck rally”, “lessons learned Federal Protective”, and/or “public order”.

If these emails have attachments or files, please provide them. (if files are hosted elsewhere and require login in or access, please provide a copy of the material and note why the original was not available).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Upload documents directly: https://www.muckrock.com/
Your request is very broad and may result in the collection of a large number of records.  The City estimates that your request involved approximately 8,900 emails.  While it is difficult to estimate the time to review these emails for exemptions, at this time my best estimate is that it will take 148 hours at the public records rate of $43.17.
Keyword Breakdown:
("Western States Public Order Conference") 2061
("Public Order Conference") 2414
("Order Conference") 2415
("Canadian truck rally") 225
("lessons learned Federal Protective") 225
("public order") 8899
You can narrow your request by limiting the date range, the email account searched and/or the search terms. You can reduce costs by decreasing the number of emails collected. For example, you could narrow the time frame of your search, limit which employee's email accounts are searched, or add additional limiting search terms to reduce the scope of your request.
If you are interested in working with me on refining your request to get you the information you seek, at a lower cost to you, please let me know.
Please respond back within 10 business days, if we do not hear back we will create an estimate for the full search.
Please note that you will need to disable your pop-up blocker in your browser settings in order to make an online payment.

Sincerely,
Reid Kakesako
Portland Police Bureau - Public Records (He/Him) 503-823-0756
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

RE:  Public Records Request#: S349751-071524

Dear e e,

We have received your payment on invoice number INV24-S349751-1 of $ on 07/23/2024 for Request #S349751-071524.
Payment Date Payment Method Payment Amount
7/23/2024 Check $12.50

Your confirmation# is INV24-S349751-1.

If you are paying the estimate or prepayment, we will place your request in the queue and it will be processed in the order it was received. Once we have gathered responsive, non-exempt documents, a final statement of the remaining balance owed will be sent to you.  This amount may change from the estimate depending on how much time and labor is actually spent on your request.  Full payment is required before we release the records to you.

If you are making your final payment, we will contact you once your request is fulfilled and the documents are available for you online at " My Public Records Request Center".

Sincerely,

The City of Portland

RE:  Public Records Request#: S349751-071524

Dear e e,

PAYMENT DUE

The City may be the custodian of at least some of the requested public records and a payment is due to continue processing this request. Please log into the Portland Public Records Request Center to pay these fees.

Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure. We will not be working on your request until we receive the payment.

Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request.

You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Invoices." Then scroll to find your open invoice and select "Make Payment." Follow the screen prompts to make a payment.

Mailing a check could delay the response time and it is preferable that you use the online payment portal to make an electronic payment. However, if you need to mail a check, please reply to this message and ask for the correct address. Please be sure and provide your Reference Number (S349751-071524) on your check.

Please be advised that pursuant to ORS 192.329(3)(b) and (4)(b), your public records request will be closed if payment is not received within sixty (60) days of this invoice.


Sincerely,


City of Portland Public Records Responder


*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information:  A006257-010816 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

--- Please respond above this line ---

RE: Police General Records Request of July 15, 2024 Reference # S349751-071524

Dear e,
The City of Portland received a Public Records Request from you on July 15, 2024 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Please provide all emails and the subsequent thread or following communications from 12/1/2023 to 2/2/24 containing keywords: “Western States Public Order Conference”, “Public Order Conference”, “Order Conference”, “Canadian truck rally”, “lessons learned Federal Protective”, and/or “public order”.

If these emails have attachments or files, please provide them. (if files are hosted elsewhere and require login in or access, please provide a copy of the material and note why the original was not available).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Upload documents directly: https://www.muckrock.com/ Please be advised that pursuant to ORS 192.329(3)(b) and (4)(b), your public records request is closed due to lack of communication or payment from you.  The City requested a deposit on this request and has not received either payment or communication from you in over 60 days.  This request is now closed.  Please be advised that the City of Portland does not monitor requests that have been closed.  If you are still in need of these records, please log on to the City of Portland Public Records Request Center and re-submit your request. Please note, messages on closed requests will not be monitored. If you believe this request was closed in error, you may send an email with the request number to prrhelp@portlandoregon.gov.
Sincerely,
Reid Kakesako
Portland Police Bureau - Public Records (He/Him) 503-823-0756 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.