Vacations During Jan 2020 and 2021 (Portland Police Bureau)

Dear Lucy:

The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on January 11, 2021 and given the reference number S162721-011121 for tracking purposes.

Record Requested:  To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2020 and January 8, 2020.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Lucy Parsons Labs

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

Please be advised that a pre-payment from you may be required.  If a pre-payment is required, you will receive a separate notice with instructions.  You may click here to access the payments page.

You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center. Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests).  Please expect your request to take up to 6 weeks to be processed.  For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below.  While we cannot expedite every request, if you have an urgent need for the record such as a court date or an issue involving identity theft, please call the Police Bureau directly at (503) 823-0756.  Thank you for your patience.

If you have already made your payment, thank you, please disregard this message.

RE:  Police General Records Request of January 11, 2021 Reference#S162721-011121

Dear Lucy,

This City received a Public Records Request from you on January 11, 2021 for the following:
To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2020 and January 8, 2020.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Lucy Parsons Labs

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

In order to begin processing this request a pre-payment must be made*.  Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2Bg2lC8UTpQxh-2BOzN5ttvsIdxNkHKrfB9bXz3-2Bk1zEk-2Fw-3D-3Dpq0l_qhlJBXJZk9EQ8C-2FHEMfnv6b39Q2eFBfi2k6mdFC633o4QUEQBeLHc6QT29lcw97iEPz8KEBSBk0eTbD50Zt7BgLcaYfdr9jEfRFe-2FW296S8W2s34rLcYZcN-2B4qtI-2F08ymYG80icTXsSEXZtjjwHVYkv-2BQU65rka80tUL25cQXkvgHjn91hvY1iRRZixrWrvqj66Sb5Gttm2dxqyMiSr6tCj9Zx68c4-2BiXskcLmqi525VvowgKgNR33DSoHkRjmO-2FE63EIC-2BoIgQ83wEs6O9yxAFCPuIs6SMQ4nL9dT9tUj-2BFs-2FfvNuyeFQ-2FsLdhbxibKkuO4RQHHd5EBS691Sda-2Fn3YNGl5-2BxQjcJHBuoA7ovLXx7y2NOdpjgYm3dhf4j-2BiCxi849usfxkHYDJgW-2FPOvkA-3D-3D)

You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number ( S162721-011121) on your check and mail it to:
Portland Police Bureau
Records Division
1111 SW 2nd Avenue, Room 1126
Portland, OR  97204
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257-010816

Sincerely,

Police Bureau
City of Portland

--- Please respond above this line ---

RE: Police General Records Request of January 11, 2021 Reference #S162721-011121
Dear Lucy,
The City received a Public Records Request from you on January 11, 2021 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2020 and January 8, 2020.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Lucy Parsons Labs

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Your request is not a request for a City public record but instead asks a question you would like the City to answer. The Oregon Public Records Law requires the City to provide a “specific document requested by a person.” Petition  of Merrick, MCDA PRO 16-05 p. 1-2 (April 15, 2016).  “[T]he Public Records Law "does not require public bodies to explain or to answer questions about their records, analyze their records, or perform legal research or opinions."’ Id. citing Attorney General's Public Records Manual, p.7 (2014).  A requester cannot reframe a question as a public records request to avoid this result: “A person does not alter the essential nature of a question by framing it in terms of public records.” Petition  of Merrick, MCDA PRO 16-05 p. 2 (April 15, 2016).  The Multnomah District Attorney explained the difference between asking a question framed as a record request and asking for specific records.  As that opinion explained “The practical distinction between these two formulations is who must analyze the question being asked and determine what categories or types of documents might be responsive to the. question. Under the public records law that responsibility lies with the requestor. “ Id.
Your request does not ask the City for specific records but instead ask a questions and seek to have the City identify records responsive to the questions.  The City declines to do so as this is not required by the Oregon Public Records Law.  Because you have not actually made a public records request, the City will be closing this matter.  If you would like to make a request for City records, please log in to the Portland Public Records Center and submit a new request. The City requested a deposit on this request and has not received payment 60 days.  This request is now closed.  Please be advised that the City of Portland does not monitor requests that have been closed.  If you are still in need of these records, please log on to the City of Portland Public Records Request Center and re-submit your request. I will try calling Matt now. However, you can call me directly if  you have questions.
Sincerely,
Tammi Weiss
Public Records Supervisor (She/her)
503-823-9751
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