Virtual Reality technology contracts and other documentds (Portland Police Bureau)

RE:  Public Records Request#: S188154-072821

Dear Janus Rose,
PAYMENT DUE

The City may be the custodian of at least some of the requested public records and a payment is due to continue processing this request. Please log into the Portland Public Records Request Center to pay these fees.

Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure. We will not be working on your request until we receive the payment.

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Sincerely,

PPB Queue


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Dear Janus:

The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on July 28, 2021 and given the reference number S188154-072821 for tracking purposes.

Record Requested:  To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

- Any and all contracts regarding the use of virtual reality simulators, including contracts with the companies Axon, Survivr, Street Smarts VR, Govred, Apex Officer, VirTra, Inc. Catapult Games, Evolution VR, and Wrap Technologies, Inc.

- Any and all training manuals related to virtual reality technologies utilized by the department

- Communications between the Department and email addresses that end in @apexofficer.com, @wrap.com, @survivr.com, @streetsmartsvr.com, @govred.com, @catapultgamesvr.com, @virtra.com, @theevr.com, @wrap.com from 1/1/2020 to the time this request is processed

- Communications between the Department and email addresses that end in @axon.com that include any of the following terms: “virtual reality” “VR” “community engagement” “vive” “oculus” “simulation” “simulator” and “headset” from 1/1/2020 to the time this request is processed

- Billing records, including game purchases, associated with virtual reality platforms utilized by the department

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Janus Rose

Upload documents directly: https://www.muckrock.com/
At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

Please be advised that a pre-payment from you may be required.  If a pre-payment is required, you will receive a separate notice with instructions.  You may click here to access the payments page.

You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center. Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests).  Please expect your request to take up to 6 weeks to be processed.  For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below.  While we cannot expedite every request, if you have an urgent need for the record such as a court date or an issue involving identity theft, please call the Police Bureau directly at (503) 823-0756.  Thank you for your patience.

--- Please respond above this line ---

RE: Police General Records Request of July 28, 2021 Reference # S188154-072821

Dear Janus,
The City received a Public Records Request from you on July 28, 2021 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

- Any and all contracts regarding the use of virtual reality simulators, including contracts with the companies Axon, Survivr, Street Smarts VR, Govred, Apex Officer, VirTra, Inc. Catapult Games, Evolution VR, and Wrap Technologies, Inc.

- Any and all training manuals related to virtual reality technologies utilized by the department

- Communications between the Department and email addresses that end in @apexofficer.com, @wrap.com, @survivr.com, @streetsmartsvr.com, @govred.com, @catapultgamesvr.com, @virtra.com, @theevr.com, @wrap.com from 1/1/2020 to the time this request is processed

- Communications between the Department and email addresses that end in @axon.com that include any of the following terms: “virtual reality” “VR” “community engagement” “vive” “oculus” “simulation” “simulator” and “headset” from 1/1/2020 to the time this request is processed

- Billing records, including game purchases, associated with virtual reality platforms utilized by the department

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Janus Rose

Upload documents directly: https://www.muckrock.com/ Please be advised that pursuant to ORS 192.329(3)(b) and (4)(b), your public records request is closed due to lack of communication or payment from you.  This request is now closed.  Please be advised that the City of Portland does not monitor requests that have been closed.  If you are still in need of these records, please log on to the City of Portland Public Records Request Center and re-submit your request.
Sincerely,
Austin Axelrod
Portland Police-Digital/Public Records (He/Him) 503-823-0265 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov