Evergreen Solutions
| Submitted | Feb. 21, 2025 |
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Communications
From: Alisia Rios
To Whom It May Concern:
Pursuant to the New York Freedom of Information Law, I hereby request the following records:
Greetings,
I hope this email finds you well. We at Evergreen Solutions, LLC, are conducting a compensation study on behalf of our client and I am writing to make a formal open records request. We are requesting an electronic copy of your staff and faculty database as well as relevant documents such as job descriptions, collective bargaining agreements, and pay plans. Attached is a survey template to assist with the data collection; however, we will accept data in the manner most convenient for you.
Staff Census Information requested:
Job Titles
Classification Title
Pay Grades
Pay Ranges (Minimum and Maximum)
Actual Salaries
Full-Time Equivalent (FTE) Status
Staff Handbook
I also kindly request answers to the following questions related to the compensation study:
How are salaries adjusted for your organization (e.g., COLA, Longevity, performance, etc.)?
What is your current turnover rate?
What is your current average tenure for an employee?
Date your current compensation plan was implemented.
Date of the last salary adjustment?
How frequently are job descriptions updated?
For the faculty database, I am requesting the following information:
Faculty Census:
Rank (if applicable)
Classification Title (if faculty holds other positions other than teaching such as Dean, Chair, Coordinators,etc)
Highest Degree Held
Pay Grade
Pay Ranges (Min& Max)
Current Step (if on a step plan)
Contract Length (in days and/or months)
Annual Base Salary with no additives
Annual Salary with any additives
Discipline (Not to be confused with department, the distinct/specific subject the faculty member teaches; Ex: Microbiology)
Department
CIP Code (if available - by individual incumbent)
Additionally, copies of the following documents, if available:
Copy of all faculty pay plans
Employee Benefit Information (Holidays Off, Health Insurance, Etc)
Salary Adjustment Policy (Longevity, performance, COLA, etc)
Any Collective Bargaining Agreements
Current Turnover Rate
Current Average Tenure
Date that your current pay plan was implemented
Date of your last salary adjustment to pay plan
How frequently are your job descriptions updated
Do you have a planned salary adjustment to your compensation structures for the next fiscal year? If so, by what amount?
Please list/attach and supplements/additives that faculty are compensated for duties outside of instruction
Faculty Handbooks
Adjunct Rates/Pay Plan
Overload Rates
Rates for compensation for faculty leadership- Deans, Coordinators, Department Chairs
Do you compensate faculty differently based on area of discipline? If yes, please provide details.
Do you have any form of additional compensation for Large Class Size? If yes, please provide details.
Do you have an education incentive at your institution? If yes, please provide details.
I understand that public records requests may involve administrative processes and associated fees, as allowed by law. Please inform me of any fees and the estimated timeframe for fulfilling this request. If any portion of this request is denied, please provide a written explanation for the denial, citing the specific legal grounds for the refusal.
Please consider this email as a formal request for public records under the applicable open records laws. If there are any questions or additional details needed to process this request, please do not hesitate to contact me.
I look forward to your prompt attention to this matter and the timely provision of the requested information. Your cooperation in ensuring transparency and access to public records is greatly appreciated.
Do you agree to the redaction of information that is subject to mandatory exceptions, provided such redactions are clearly labeled on information you receive?: Yes
Do you agree to the redaction of information that is subject to discretionary exceptions, provided such redactions are clearly labeled on information you receive? Yes
Evergreen Solutions
Very Respectfully,
Alisia Rios, MSIOP
Data Analyst – She/Her
Evergreen Solutions, LLC
2528 Barrington Circle Unit 201
Tallahassee, FL 32308
Office: (850) 383-0111
Cell: (850) 661-0341
Email: alisia@consultevergreen.com
Partnering with public-sector clients to effect positive change
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Alisia Rios
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following New York Freedom of Information Law request, copied below, and originally submitted on Feb. 24, 2025. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From:
Hello Alisia,
Kindly see the attached acknowledgement of your request for records
Thank You.
Mary Gabel
Human Resource Coordinator
Dutchess Community College
53 Pendell Road
Poughkeepsie, NY 12601
Phone: 845-431-8670/Fax 888-617-1501
Email: mary.gabel@sunydutchess.edu
[cid:249366c4-e77a-438b-a44c-f62aa1a73732]
How did we do? Tell us via the below link:
Human Resources Customer Satisfaction Survey (alchemer.com)<https://survey.alchemer.com/s3/7861642/HR-Survey>
-
image001
From:
thank you
[cid:1bf40d6f-03d2-42cf-9fb9-436df736fe3b]
Evergreen Solutions<https://outlook.office.com/mail/consultevergreen.com>
Very Respectfully,
Alisia Rios, MSIOP
Data Analyst – She/Her
Evergreen Solutions, LLC<https://www.consultevergreen.com/>
2528 Barrington Circle Unit 201
Tallahassee, FL 32308
Office: (850) 383-0111
Cell: (850) 661-0341
Email: alisia@consultevergreen.com<mailto:alisia@consultevergreen.com>
Partnering with public-sector clients to effect positive change
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following New York Freedom of Information Law request, copied below, and originally submitted on Feb. 24, 2025. You had previously indicated that it would be completed on March 17, 2025. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From:
Hello Alisia,
Your FOIL request was granted and the information requested will be provided to you on or near April 4, 2025 in accordance with New York Freedom of Information Law.
Best regards,
Mary Gabel
Human Resource Coordinator
Dutchess Community College
53 Pendell Road
Poughkeepsie, NY 12601
Phone: 845-431-8670/Fax 888-617-1501
Email: mary.gabel@sunydutchess.edu
[cid:249366c4-e77a-438b-a44c-f62aa1a73732]
How did we do? Tell us via the below link:
Human Resources Customer Satisfaction Survey (alchemer.com)<https://survey.alchemer.com/s3/7861642/HR-Survey>
-
image001
From: Dutchess Community College
Greetings,
Apologies for this. Please ignore this message. We have an automatic system that sends out reminders. I understand from our previous conversation that you require more time. No worries
[cid:15449382-5470-4370-8cda-5d1d66c2d727]
Evergreen Solutions<https://outlook.office.com/mail/consultevergreen.com>
Very Respectfully,
Alisia Rios, MSIOP
Data Analyst – She/Her
Evergreen Solutions, LLC<https://www.consultevergreen.com/>
2528 Barrington Circle Unit 201
Tallahassee, FL 32308
Office: (850) 383-0111
Cell: (850) 661-0341
Email: alisia@consultevergreen.com<mailto:alisia@consultevergreen.com>
Partnering with public-sector clients to effect positive change
-
Outlook-2ikpfjex
From: Dutchess Community College
April 7, 2025
Alisia Rios
Evergreen Consultants
Dear Alisia,
Pursuant to the New York Freedom of Information Law (FOIL), Dutchess Community College approves your request for the attached records. The enclosed Excel documents provide requested information derived from an employee database maintained by the Office of Human Resources.
The Faculty Census Information you have requested is provided in the Excel documents entitled Faculty Census for Evergreen and Faculty Highest Degree with Names Redacted.
The Staff Census Information you have requested is provided in the other enclosed Excel documents.
FOIL concerns access to agency records and does not require a public entity to provide information in response to questions. Nonetheless, Dutchess Community College provides the following responses to your questions related to the compensation study your company is conducting.
Sincerely,
Dr. Irene Okwang
AVP Human Resources/Record Access Officer
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