RICHLAND SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
| Submitted | Jan. 31, 2023 |
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Communications
From: K. Katakiuchi
RICHLAND SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Via email: galt.pettett@rsd.edu
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Richland School District
Dear MuckRock ,
Thank you for registering with the Public Records Request Center.
Your Login ID is: requests@muckrock.com
If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.
If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Har4pEM4U1SR66a9o2fNaoRkqSs5D2iZW2RNRFPdbms6lkGC6ovv35-2Bj0qpZlmNBAA-3D-3Dbgmk_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOPeBDiFgqmgE-2BZ12nDdCd5pM368lbsvJYWIcrIs3cPRVDvJ-2FytbTiasj9ScYRmq16EJun5ZvORnBIid84zgGe9YTtn07-2B8LPVsTb6FmVBF1lo4au4ablW-2FbUZWSrpRMkayllE7Asrd86xD3Fvrp5jART1lleVZwhIfJDixKuEX25w-3D)
Please login to My Records Center to update your account information, track the status of your request and receive requested records when they become available. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Har4pEM4U1SR66a9o2fNaoQnxOVdsC7lEhV-2BZmtspYM-2F9MJoy6lZUSLgCzrOexyP0g-3D-3DOrr5_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOPeBDiFgqmgE-2BZ12nDdCd5pLWOz0tnjFrpbWO1aV3WNmPz-2BV73a0KQY3bqW1oMo619b-2Fl9YboZZNZ6Wl4J9MHmZj-2Fgmnfjf107UWbyGSz7hKeZez6fet-2FxRkdkEMJMZACc-2F-2B3eN9VBz8rvxIT1Ld8VJn4K5WL2QU4h4vdCXg9Gc9E-3D)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Richland School District
Dear MuckRock:
Your request has been received and is being processed. Your request was received in this office on 2/1/2023 and given the reference number R000195-020123 for tracking purposes.
Records Requested: Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Your request will be forwarded to the relevant department(s) to locate all responsive records and to determine the volume and any costs associated with satisfying your request. You will be contacted within five business days about the availability and/or provided with copies of responsive records or provided with an estimate of time it will take the District to answer your request.
Please note that the Washington State Public Records Act does not require the District to create new records, to conduct legal research, or to answer questions.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Richland School District
To monitor the progress or update this request please log into the Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Har4pEM4U1SR66a9o2fNaoQnxOVdsC7lEhV-2BZmtspYM-2FuBqV-2FBaCYPJDc1e06M5j5g-3D-3DA7xG_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOPwZAHCpJawdbRjzfI1jHfDSDdxM5-2FFlS4sfX6k-2BY3Na21agWwbjzx4uJ-2FRHH5ynwUiIN27iytb4uL50XtFZGs3mJBaLgUQEdM3OFmsSGqolBfm7YRd0I7IDAXZUyW2es1APo-2BiKR7GP-2FPnJEgRRVW3fkez6qKfjRkTSk5LFTN8xA-3D)
From: Richland School District
--- Please respond above this line ---
RE: Public Records Request of February 01, 2023, Reference # R000195-020123 Dear MuckRock, The Richland School District received a public records request from you on February 01, 2023. You requested the following records: Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022 The District estimates it will take five (5) working day to get the first installment to you for this request. This estimate is based on the number of requests the District is currently working on, employee's previously scheduled time out of the office, and the size of your request. The District acknowledges your request to “provide all identified public records in their NATIVE format.” Some information in identified public records require redaction. The District’s redaction software requires all attachments to be in PDF format. Therefore, any document requiring redaction will be in PDF format, which may or may not be native format. All redactions will be listed on a redaction log. Also, some attachments not requiring redaction have been converted to PDF to reduce file size as you have requested the District to “provide all records electronically via direct email attachment…”. If you prefer to receive documents in native format, it will increase the Districts response time and could incur additional fees As you may know, while the public records laws in Washington State are very broad and presume disclosure, they do not require a public agency to create a record to answer a request. Therefore, if the District has records that answer your request, it will provide them to you as requested. Beginning December 1, 2022 the District will be charging for all public records requests. Please see our policy and procedures for our fee schedule https://app.eduportal.com/documents/view/820578 and https://app.eduportal.com/documents/view/820577 If you have any questions or if i have misunderstood your request in any way, please let me know by responding to this email. Sincerely, Kelsey Greenough
Legal
To monitor the progress or update this request please log into the Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Har4pEM4U1SR66a9o2fNaoRxQVaj8HzobKcSJOs3LSpRri-2Fuw4R3b1PIgmRHl-2FsqakYaz-2Bhh9wqkVp-2BRI9yOWxM-3DauOo_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOPnTjrQdCYQ9EaQTx9KaeAzp-2BRyMHEcQ6wkmXWbnFcifYExm-2Bd5q2n02Xvbs-2F-2Ftjn1caF6Hui9nl02c8bylXCBG0tQ6aPhPEIHCnx71Fu4S279BERqISGeRrCvh4kFHq-2F885faXPn7Idwih0IfpsVFA7BldI9hkxwrtDuj96El-2BBY-3D)
From: Richland School District
RE: Public Records Request of February 01, 2023, Reference # R000195-020123
Dear MuckRock,
The Richland School District received a public records request from you on February 01, 2023. You requested the following records:
Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
The District estimates it will take five (5) working days to get the first installment to you for this request. This estimate is based on the number of requests the District is currently working on, employee's previously scheduled time out of the office, and the size of your request.
The District acknowledges your request to “provide all identified public records in their NATIVE format.” Some information in identified public records require redaction. The District’s redaction software requires all attachments to be in PDF format. Therefore, any document requiring redaction will be in PDF format, which may or may not be native format. All redactions will be listed on a redaction log. Also, some attachments not requiring redaction have been converted to PDF to reduce file size as you have requested the District to “provide all records electronically via direct email attachment…”.
If you prefer to receive documents in native format, it will increase the Districts response time and could incur additional fees.
As you may know, while the public records laws in Washington State are very broad and presume disclosure, they do not require a public agency to create a record to answer a request. Therefore, if the District has records that answer your request, it will provide them to you as requested.
Beginning December 1, 2022 the District will be charging for all public records requests. Please see our policy and procedures for our fee schedule https://app.eduportal.com/documents/view/820578 and https://app.eduportal.com/documents/view/820577
If you have any questions or if i have misunderstood your request in any way, please let me know by responding to this email.
Sincerely,
Kelsey Greenough
Legal
------------------------------------------------------------- NOTICE OF PUBLIC DISCLOSURE: This Richland School District e-mail account is public domain. Any correspondence from or to this e-mail account may be a public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.
From: Richland School District
RE: PUBLIC RECORDS REQUEST of February 01, 2023, Reference # R000195-020123
Dear MuckRock,
Richland School District received a public information request from you on February 01, 2023. You requested the following records:
"Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022"
This message is to clarify what information it is that you are seeking from Richland School District:
* The District received 185 records requests in 2022. The District has retrieved over 1000 responsive attachments. This number of attachments is only for requests through April 2022. The District has also processed several requests for student educational records which will not be included in your request.
* Three of the requests the District received were for all public records requests for 2019, 2020, and 2021. Are you wanting these files to be included in your request?
* The District received public records request, R000088 and R000089, in April 2022. Both R000088 and R000089 are requesting the same records but are from two separate requestors. These two requests are still open as all responsive records have not been produced. The District has produced over 9000 responsive attachments in response to these requests. Are you requesting these files to be included in your request?
Per the District's policy and procedures for our fee schedule, the cost of electronic files is as follows: "Five cents per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery." If you would like to receive ALL records and responses for the year 2022, the estimated cost is $125. Policy and procedure states the District may ask for "a deposit of up to ten percent of the estimated costs of copying or scanning the records selected by a requester." Please advise on how you would like to proceed.
If you would like for the Richland School District to proceed with your public information request, please provide clarifications within ten (10) calendar days from 02/06/2023. Otherwise, Richland School District will consider your request withdrawn.
Upon receipt of your clarification, Richland School District will further respond to your request as required by law, including providing you with an estimate of the time it will take to fully respond to your request and any costs associated with producing the requested records.
Beginning December 1, 2022 the District will be charging for all public records requests. Please see page 11 of our procedures for our detailed fee schedule https://app.eduportal.com/documents/view/820578 and https://app.eduportal.com/documents/view/820577
If you have any questions, please reply to this email. Thank you for your attention.
Sincerely,
Kelsey Greenough
Legal
Kelsey Greenough
Records Specialist
From: Richland School District
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of February 01, 2023, Reference # R000195-020123 Dear MuckRock, Richland School District received a public information request from you on February 01, 2023. You requested the following records: “Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022” This message is to clarify what information it is that you are seeking from Richland School District:
* The District received 185 records requests in 2022. The District has retrieved over 1000 responsive attachments. This number of attachments is only for requests through April 2022. The District has also processed several requests for student educational records which will not be included in your request.
* Three of the requests the District received were for all public records requests for 2019, 2020, and 2021. Are you wanting these files to be included in your request? The District received public records request, R000088 and R000089, in April 2022. Both R000088 and R000089 are requesting the same records but are from two separate requestors. These two requests are still open as all responsive records have not been produced. The District has produced over 9000 responsive attachments in response to these requests. Are you requesting these files to be included in your request? Per the District’s policy and procedures for our fee schedule, the cost of electronic files is as follows: “Five cents per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery.” If you would like to receive ALL records and responses for the year 2022, the estimated cost is $125. Policy and procedure states the District may ask for “a deposit of up to ten percent of the estimated costs of copying or scanning the records selected by a requester.” Please advise on how you would like to proceed. If you would like for the Richland School District to proceed with your public information request, please provide clarifications within ten (10) calendar days from 02/06/2023. Otherwise, Richland School District will consider your request withdrawn. Upon receipt of your clarification, Richland School District will further respond to your request as required by law, including providing you with an estimate of the time it will take to fully respond to your request and any costs associated with producing the requested records. Beginning December 1, 2022 the District will be charging for all public records requests. Please see page 11 of our procedures for our detailed fee schedule https://app.eduportal.com/documents/view/820578 and (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Hd1P8s2NcYITgOtd22R8CZxeHzNnAhf4wiwhNTnxekfYcuCroBNzNus2p7LgokMhhg-3D-3D_dSY_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOPucgHNVB4RzLvs835543iti3vSl4D-2BgvmfNnmLBbSvkHUYTh6pj4fFdFVG5Z3i9iqDXDI21tOOPXWLglqd-2FGEO5PwiGMCBD-2FPxQrNmR5pNRn2cmDgtHz-2BaKKCRH-2FpP6oxjA6MImixcLRa70-2Fa8xWUMaqBr14Fxv-2FCieavqxihRvM-3D) https://app.eduportal.com/documents/view/820577 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Hd1P8s2NcYITgOtd22R8CZxeHzNnAhf4wiwhNTnxekfYsO-2BQBMnkx3obeBE6Bllmpg-3D-3DAzfU_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOPucgHNVB4RzLvs835543itjiHC5t4nbpOqZ6se3DIzljQw57lGrkpVPilDLcy4Uk-2FuhXJYvG1f5i7wx1synnKuV7ChE-2BlnpOAoFl-2BaiP8DL-2BSlaowIJfqCv9vkytNpKqtHg5h9NCSc-2BR3rbp-2BdwCLhFNt07YaN73WE-2B9d6ii7QgA-3D) If you have any questions, please reply to this email. Thank you for your attention. Sincerely, Kelsey Greenough
Records Specialist
To monitor the progress or update this request please log into the Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Har4pEM4U1SR66a9o2fNaoRxQVaj8HzobKcSJOs3LSpRri-2Fuw4R3b1PIgmRHl-2FsqakYaz-2Bhh9wqkVp-2BRI9yOWxM-3Dkl9R_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOPucgHNVB4RzLvs835543itptcgOrfnUao19yAiOAnPUlH-2BAymYKtONovJLryEn7R6WCiNYYrVBo1DxfVV-2F1AH7W4i1KVyigHbjXAHqnferzNuuxIh4IMCqaDNcGp36dz2Jmq1yqg8fRI-2ByHYkDtRlZH3IcJeTLGB9w8nKAyD8Pss-3D)
From: Richland School District
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of February 01, 2023, Reference # R000195-020123 Dear MuckRock, Richland School District received a public information request from you on February 01, 2023. You requested the following records: “Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022” This message is to clarify what information it is that you are seeking from Richland School District: The District sent you an email on February 9th, 2023 seeking clarification of your request. The District has not received a response from you regarding that email. Below is a recap of the email from February 9th:
* The District received 185 records requests in 2022. The District has retrieved over 1000 responsive attachments. This number of attachments is only for requests through April 2022. The District has also processed several requests for student educational records which will not be included in your request.
* Three of the requests the District received were for all public records requests for 2019, 2020, and 2021. Are you wanting these files to be included in your request? The District received public records request, R000088 and R000089, in April 2022. Both R000088 and R000089 are requesting the same records but are from two separate requestors. These two requests are still open as all responsive records have not been produced. The District has produced over 9000 responsive attachments in response to these requests. Are you requesting these files to be included in your request? Per the District’s policy and procedures for our fee schedule, the cost of electronic files is as follows: “Five cents per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery.” If you would like to receive ALL records and responses for the year 2022, the estimated cost is $125. Policy and procedure states the District may ask for “a deposit of up to ten percent of the estimated costs of copying or scanning the records selected by a requester.” Please advise on how you would like to proceed. If you would like for the Richland School District to proceed with your public information request, please provide clarifications within ten (10) calendar days from 02/06/2023. Otherwise, Richland School District will consider your request withdrawn. Upon receipt of your clarification, Richland School District will further respond to your request as required by law, including providing you with an estimate of the time it will take to fully respond to your request and any costs associated with producing the requested records. This is the District's second attempt to seek clarification of your request. If you would like for the Richland School District to proceed with your public information request, please provide clarifications within five (5) calendar days from 02/16/2023. Otherwise, Richland School District will consider your request withdrawn. Upon receipt of your clarification, Richland School District will further respond to your request as required by law, including providing you with an estimate of the time it will take to fully respond to your request and any costs associated with producing the requested records. Beginning December 1, 2022 the District will be charging for all public records requests. Please see our fee schedule on pages 10 and 11 in our Public Records Request Procedure. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Hd1P8s2NcYITgOtd22R8CZxeHzNnAhf4wiwhNTnxekfYcuCroBNzNus2p7LgokMhhg-3D-3D5CGt_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOPsc4qblF73mAkQdF4qK1jkIuKaTOtXrMP6oZ557NJgR5fQ7PM-2BReOQH-2BiNGDgtAVlXe8dcRlcjQVgUkicgJ6YEd-2FzBddw9AY2uODToWmTv8ckjQGQ8qwfnpG0jAPoLzx4bdAjkWHGfdJfezBQWjAizxeEA8e6h4iIESdJVmVUXB4-3D) If you have any questions, please reply to this email. Thank you for your attention. Sincerely, Kelsey Greenough
Records Specialist
Records
To monitor the progress or update this request please log into the Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Har4pEM4U1SR66a9o2fNaoRxQVaj8HzobKcSJOs3LSpRri-2Fuw4R3b1PIgmRHl-2FsqakYaz-2Bhh9wqkVp-2BRI9yOWxM-3DGhBk_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOPsc4qblF73mAkQdF4qK1jkJ9lSafpVjqnasBbphFAhpfBv97gYSV3zqjyBh1SvBOdPeynIAtP9-2FQub-2Bx-2FIlY-2Bq6g4-2F8rt0I-2F6WjYhJAInH-2BLuTuprKOuqzmpcMZRtNWJj-2Bp5qQfdxzkTZApzGoHqOvr0bCyfgrdscVyE4hQx4eTI-3D)
From: Richland School District
RE: PUBLIC RECORDS REQUEST of February 01, 2023, Reference # R000195-020123
Dear MuckRock,
Richland School District received a public information request from you on February 01, 2023. You requested the following records:
“Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022”
This message is to clarify what information it is that you are seeking from Richland School District:
The District sent you an email on February 9th, 2023 seeking clarification of your request. The District has not received a response from you regarding that email. Below is a recap of the email from February 9th:
* The District received 185 records requests in 2022. The District has retrieved over 1000 responsive attachments. This number of attachments is only for requests through April 2022. The District has also processed several requests for student educational records which will not be included in your request.
* Three of the requests the District received were for all public records requests for 2019, 2020, and 2021. Are you wanting these files to be included in your request?
* The District received public records request, R000088 and R000089, in April 2022. Both R000088 and R000089 are requesting the same records but are from two separate requestors. These two requests are still open as all responsive records have not been produced. The District has produced over 9000 responsive attachments in response to these requests. Are you requesting these files to be included in your request?
Per the District’s policy and procedures for our fee schedule, the cost of electronic files is as follows: “Five cents per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery.” If you would like to receive ALL records and responses for the year 2022, the estimated cost is $125. Policy and procedure states the District may ask for “a deposit of up to ten percent of the estimated costs of copying or scanning the records selected by a requester.” Please advise on how you would like to proceed.
If you would like for the Richland School District to proceed with your public information request, please provide clarifications within ten (10) calendar days from 02/06/2023. Otherwise, Richland School District will consider your request withdrawn.
Upon receipt of your clarification, Richland School District will further respond to your request as required by law, including providing you with an estimate of the time it will take to fully respond to your request and any costs associated with producing the requested records.
This is the District's second attempt to seek clarification of your request. If you would like for the Richland School District to proceed with your public information request, please provide clarifications within five (5) calendar days from 02/16/2023. Otherwise, Richland School District will consider your request withdrawn.
Upon receipt of your clarification, Richland School District will further respond to your request as required by law, including providing you with an estimate of the time it will take to fully respond to your request and any costs associated with producing the requested records.
Beginning December 1, 2022 the District will be charging for all public records requests. Please see our fee schedule on pages 10 and 11 in our Public Records Request Procedure.<https://app.eduportal.com/documents/view/820578>
If you have any questions, please reply to this email. Thank you for your attention.
Sincerely,
Kelsey Greenough
Records Specialist
Records
Kelsey Greenough
Records Specialist
From: Richland School District
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of February 01, 2023, Reference # R000195-020123
Dear MuckRock, Richland School District received a public information request from you on February 01, 2023 and it is being processed in accordance with Chapter 42.56 RCW, the Washington State Public Records Act. The District assigned your request with the reference number R000195-020123 for tracking purposes. Please use this number when communicating about your request. You requested the following records: “Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022”
The District sent you two emails, February 9 and February 16, requesting clarification on how to proceed with your request. The District has not received a response from you. Because the District has not been given direction on how to proceed with the request, the request will be closed at this time. However, if you would like the request to be reopened, please reply to this email. Thank you. Beginning December 1, 2022 the District will be charging for all public records requests. Please see our fee schedule on pages 10 and 11 in our Public Records Request Procedure. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Hd1P8s2NcYITgOtd22R8CZxeHzNnAhf4wiwhNTnxekfYcuCroBNzNus2p7LgokMhhg-3D-3D0Lwo_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOPAwpKwhJOUid6SHLbqcplwHw1idLBej3rogBrlOEfUe5ZxOWi5y6fSA7WBL4bWwxDgYZmpmzPW2wTXpjRB5qS6WRSQsnYPsyEF-2FOMliUjihY8qYaSi4j9kc-2Fp4-2BMu-2Fhv69F6t3KcllUHQv39ovq6nngvHx91Zis0791iik55ji7Q-3D) If you have any questions, please reply to this email. Thank you for your attention. Sincerely, Kelsey Greenough
Records Specialist
Records
To monitor the progress or update this request please log into the Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Har4pEM4U1SR66a9o2fNaoRxQVaj8HzobKcSJOs3LSpRri-2Fuw4R3b1PIgmRHl-2FsqakYaz-2Bhh9wqkVp-2BRI9yOWxM-3DAOBj_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOPAwpKwhJOUid6SHLbqcplwCPdfHhBZmv8b-2Bg85yhGqFkott9r6L6Vpm0rFYaRPaScJ0W553YHoUbO7Cp9-2FEvq18sh9RoIycWRlfTolNZBdadkyrU1e52WD-2Fz4T65GdO4bzU82kua8iKyETmIldggaGlH79Xp7EEbGc-2Flzc-2F7VYuI-3D)
From: Richland School District
RE: PUBLIC RECORDS REQUEST of February 01, 2023, Reference # R000195-020123
Dear MuckRock,
Richland School District received a public information request from you on February 01, 2023 and it is being processed in accordance with Chapter 42.56 RCW, the Washington State Public Records Act.
The District assigned your request with the reference number R000195-020123 for tracking purposes. Please use this number when communicating about your request.
You requested the following records:
"Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022"
The District sent you two emails, February 9 and February 16, requesting clarification on how to proceed with your request. The District has not received a response from you. Because the District has not been given direction on how to proceed with the request, the request will be closed at this time. However, if you would like the request to be reopened, please reply to this email. Thank you.
Beginning December 1, 2022 the District will be charging for all public records requests. Please see our fee schedule on pages 10 and 11 in our Public Records Request Procedure. <https://app.eduportal.com/documents/view/820578>
If you have any questions, please reply to this email. Thank you for your attention.
Sincerely,
Kelsey Greenough
Records Specialist
Records
Kelsey Greenough
Records Specialist
From: K. Katakiuchi
3-17-23
via email to: kelsey.greenough@rsd.edu
Hello,
I requested no used of for profit 3rd party corporation products such as Grannicus Corp. "GOVQA."
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
To answer your clarification questions:
The District received 185 records requests in 2022. The District has retrieved over 1000 responsive attachments. This number of attachments is only for requests through April 2022. The District has also processed several requests for student educational records which will not be included in your request.
Three of the requests the District received were for all public records requests for 2019, 2020, and 2021. Are you wanting these files to be included in your request?
ANSWER: NO.
The District received public records request, R000088 and R000089, in April 2022. Both R000088 and R000089 are requesting the same records but are from two separate requestors. These two requests are still open as all responsive records have not been produced. The District has produced over 9000 responsive attachments in response to these requests. Are you requesting these files to be included in your request?
ANSWER: If requests # R000088 and R000089 originated from MUCKROCK.COM then no, these files do not need to be included in this request.
Thank you.
From: Richland School District
I apologize for the delay in getting back to you. The District has had an influx of public records requests and emails.
The District received 185 records requests in 2022. The District has retrieved over 1000 responsive attachments. This number of attachments is only for requests through April 2022. Per the District’s fee schedule, “Five cents per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery.”
Requests R000088 and R000089 did NOT originate from MUCKROCK.COM.
Are you requesting this public records request to be reopened?
Thank you,
Kelsey Greenough
Records Specialist
From: K. Katakiuchi
3-28-23
via email to: kelsey.greenough@rsd.edu
I dont understand the question. Did you provide copies of all records in Requests R000088 and R000089 that did NOT originate from MUCKROCK.COM?
Thank you
From: Richland School District
This request was previously closed. Would you like the request to be reopened?
I apologize for the confusion regarding Requests R000088 and R000089. Request R000089 has asked for all responsive records from request R000088. Essentially request R000089 is a duplicate request of request R000088. Neither request originated from MuckRock. Request R000088 has produced over 5000 responsive documents.
Thank you,
Kelsey Greenough
Records Specialist
From: K. Katakiuchi
3-30-23
via email to: kelsey.greenough@rsd.edu
Did your agency provide the following:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
You either did or you did not.
If you did, then close the request.
If you did not, then produce the records.
Thanks.
From: Richland School District
Below is from an email I sent to you on February 23, 2023
“The District sent you two emails, February 9 and February 16, requesting clarification on how to proceed with your request. The District has not received a response from you. Because the District has not been given direction on how to proceed with the request, the request will be closed at this time. However, if you would like the request to be reopened, please reply to this email. Thank you.”
If a requestor does not provide clarification on a request, the District considers the request abandoned. The District sought clarification because there are thousands of responsive records to your request and the District has set a fee schedule for public records requests. The District wants to give its requestors full transparency with regards to the cost of a public records request. The cost of responsive records through April 2022 is $12.59. If you understand and accept to pay the associated fees with the request, your request will be reopened, the District will send an invoice, and then District will begin processing responsive records after payment is received.
Thank you for your patience and understanding.
Kelsey Greenough
Records Specialist
From: K. Katakiuchi
6-28-23
via email to: kelsey.greenough@rsd.edu
Have all requested records been produced? Is this records request closed? I cannot understand your emails referencing "The District received public records request, R000088 and R000089, in April 2022. Both R000088 and R000089 are requesting the same records but are from two separate requestors" and R000088 and R000089 ? NO idea what you are talking about. I responded to all these garbage emails and you keep referencing more garbage emails like: “The District sent you two emails, February 9 and February 16, requesting clarification on how to proceed with your request. The District has not received a response from you." Not true. I responded on 3-18-23, 3-28-23 and 3-30-23.
So Is this request closed? Have all records been produced?
THanks
From: Richland School District
Good Afternoon,
Requested records have not been produced. There are over 14,000 responsive attachments for records produced from January 1, 2022 through April 30, 2022. The estimated cost for producing responsive records from January 1, 2022 through April 30, 2022 is $176.55. As additional records from 2022 are produced, additional fees will be incurred. If you would like to proceed with your request, please submit payment to the Richland School District. If you do not accept the estimated cost, please let me know. If the District does not hear from you or receive payment by July 20, 2023 the District will assume you do not wish to proceed with your request.
For your convenience, payment can now by made online.
To make your payment online please Click Here<https://wa-richland-lite.intouchreceipting.com/> and follow the directions below.
1. Under school choose District Office
2. Under Item choose Legal Records Request
3. In memo line please put your Request Number
4. Please put in the Amount of the invoice
5. Click the blue Buy button
6. Check out
Payments may also be made in person with cash or check. If paying with cash, the District is only able to take payments for the exact amount of the invoice. The District will be unable to take any payments for more than the amount shown on the invoice. Thank you for your understanding.
You can make a check or money order payable to: Richland School District and mail to:
Attn: Kelsey Greenough
6972 Keene Road
West Richland WA 99353
Kelsey Greenough
Records Specialist
-
~WRD0000
From: Richland School District
--- Please respond above this line ---
Good Afternoon, Requested records have not been produced. There are over 14,000 responsive attachments for records produced from January 1, 2022 through April 30, 2022. The estimated cost for producing responsive records from January 1, 2022 through April 30, 2022 is $176.55. As additional records from 2022 are produced, additional fees will be incurred. If you would like to proceed with your request, please submit payment to the Richland School District. If you do not accept the estimated cost, please let me know. If the District does not hear from you or receive payment by July 20, 2023 the District will assume you do not wish to proceed with your request. For your convenience, payment can now by made online. To make your payment online please and follow the directions below. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HSWUfJCExoCooPdb6mMS2lpDmeKoAzYOBOF-2BLqtsY4eBdPJ96ULHAByZq9UJeF1P7g-3D-3DK3-D_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOP3ZfigSFQcCC4VcN8FruJiD2524WqD8t-2F4Ojn8sLpBaLZhYUSheM10DJ9ir32-2FPQXsdIe8Y34huO8538VeV-2FK2N9oNu6UadxC-2BWVHpxS4QYCo1f3RWCcYxqIfYdBoiujfoPw-2FV08J0VCzRgwgNveN25xtrV79TB7Ey963ep1rKz5-2B2U5sPlAxEYt1ae-2FUi5hWxGxG56-2F-2FTqeFat-2BW-2BYvw-2F3ClWmVXC6W9BjbE4u8tDBz-2Bvgtg1flcrpzAOt-2BS-2BH6vkm5G0FBifgLBz-2BBu4xuzKV9RMAXKhQRZWUtO49JRu4lR7UXngNhU2MHS8Z6vYmNK) Click Here
* Under school choose District Office
* Under Item choose Legal Records Request
* In memo line please put your Request Number
* Please put in the Amount of the invoice
* Click the blue Buy button Check out Payments may also be made in person with cash or check. If paying with cash, the District is only able to take payments for the exact amount of the invoice. The District will be unable to take any payments for more than the amount shown on the invoice. Thank you for your understanding. You can make a check or money order payable to: Richland School District and mail to: Attn: Kelsey Greenough
6972 Keene Road
West Richland WA 99353
To monitor the progress or update this request please log into the Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Har4pEM4U1SR66a9o2fNaoRxQVaj8HzobKcSJOs3LSpRri-2Fuw4R3b1PIgmRHl-2FsqakYaz-2Bhh9wqkVp-2BRI9yOWxM-3DY-Ue_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOP3ZfigSFQcCC4VcN8FruJiD2524WqD8t-2F4Ojn8sLpBaLZhYUSheM10DJ9ir32-2FPQXsdIe8Y34huO8538VeV-2FK2N9oNu6UadxC-2BWVHpxS4QYCo1f3RWCcYxqIfYdBoiujfoPw-2FV08J0VCzRgwgNveN25xtrV79TB7Ey963ep1rKz6bvCTq9aUEPttvEje29eTD54gwcpu6NvePy3XU6GPTpIMVRqfb6bGhoZ0RpuRKNE5FbszzPXRU-2BzlyV3cBeoD0CxXlioZUV1XPcHcSOeUKWFw7I-2Fwj9WJMsWbqosLdwHmnHPGQ2N2-2F9j0dUV-2Bw2Lk1)
From: K. Katakiuchi
8-3-23
submitted via email to kelsey.greenough@rsd.edu.
"Good Afternoon, Requested records have not been produced. There are over 14,000 responsive attachments for records produced from January 1, 2022 through April 30, 2022. The estimated cost for producing responsive records from January 1, 2022 through April 30, 2022 is $176.55."
Specify, how are these "fees" being calculated? What are 14,000 "responsive attachments?" Can these 14,000 attachments be combined in a single .zip file? What is your agency policy on producing electronic records and how fees are calculated?
From: Richland School District
Our fee schedule is in Section 10 and can be found here:
https://app.eduportal.com/documents/view/820578
Cost for Electronic Records. The cost for providing electronic records is as follows:
1. Ten cents per page for public records scanned into an electronic format or for the use
of District equipment to scan the records;
2. Five cents per each four electronic files or attachment uploaded to email, cloud-based
data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or
for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device (flash drive) provided by the
District, the actual cost of any container or envelope used to mail the copies to the
requestor, and the actual postage or delivery charge.
The 14,000 responsive records is from the almost 200 public records request the District received in 2022.
The District is unable to combine files into a single zip file. The estimated cost is for producing the records electronically.
Thank you,
Kelsey Greenough
From: Richland School District
--- Please respond above this line ---
Our fee schedule is in Section 10 and can be found here:
https://app.eduportal.com/documents/view/820578
Cost for Electronic Records. The cost for providing electronic records is as follows:
1. Ten cents per page for public records scanned into an electronic format or for the use
of District equipment to scan the records;
2. Five cents per each four electronic files or attachment uploaded to email, cloud-based
data storage service, or other means of electronic delivery;
3. Ten cents per gigabyte for the transmission of public records in an electronic format or
for the use of District equipment to send the records electronically; and
4. The actual cost of any digital storage media or device (flash drive) provided by the
District, the actual cost of any container or envelope used to mail the copies to the
requestor, and the actual postage or delivery charge.
The 14,000 responsive records is from the almost 200 public records request the District received in 2022.
The District is unable to combine files into a single zip file. The estimated cost is for producing the records electronically.
Thank you,
Kelsey Greenough
To monitor the progress or update this request please log into the Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Har4pEM4U1SR66a9o2fNaoRxQVaj8HzobKcSJOs3LSpRri-2Fuw4R3b1PIgmRHl-2FsqakYaz-2Bhh9wqkVp-2BRI9yOWxM-3DHCKc_bECsEqza4VvwUmnMmGYEqtWMRJ4-2BBZs7fRCF2z5lrjQ7cMzvHGpVZE1DwNh3ZAOP3ZfigSFQcCC4VcN8FruJiAYTzyNqq4JDFAZiSnBkBFkk1jT0O8EHwGng1X4VA5ql0Au9o1yXXX32gTmLZwcL-2Bj1i-2Fd0LL2FUadByZCvAHavy948JrMEiet9RmnkA09Hf-2F-2FHPNxoxLdtL8gJ6zJl4fM2n2Mtvp-2F1F5tQaHS3JaWLh7LGhbW5hxCzNq9kDsPGDiwW2uux06S1pqPQEtIsBe5FhevR4vvSWwKaQHGtyjnK6biJMSM76PGJhS8Igq-2Bv300XjlsH-2B-2Bc3QXj4dFjCvo5H1R7-2FQmV8BY0BGle-2F-2FCN6yIRwTkKneuAL1DHdqIJeb)