Unmarked Vehicle Data, Policies, Reporting, Use (Richland Police Department)

Beryl Lipton filed this request with the Richland Police Department of Richland, WA.
Tracking #

P010989-061622
Multi Request Unmarked Vehicle Data, Policies, Reporting, Use
Submitted Aug. 14, 2020
Est. Completion None
Status
Withdrawn
Tags

Communications

From: Beryl Lipton

Subject: Washington Public Records Act Request: Unmarked Vehicle Data, Policies, Reporting, Use (Richland Police Department)

Email

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Materials regarding the use and reporting of use of unmarked vehicles by representatives and employees of this agency:

POLICY
All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle.

Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.

FORMS and GUIDANCE
A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.

DATA
All available data, reports, audits, and other aggregated information regarding this agency’s inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.

OTHER
In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.

For reference, here are examples of the kinds of materials that would be responsive to this request:
• Pennsylvania state statute (http://www.pacodeandbulletin.gov/Display/pabull?file=/secure/pabulletin/data/vol35/35-2/55.html);
• opinion of the Wisconsin Attorney General (https://docs.legis.wisconsin.gov/misc/oag/archival/_293/_1/_16);
• Orlando Police Department policy (https://www.orlando.gov/files/sharedassets/public/documents/opd/policies-and-procedures/police-operations/1132.3-response-to-calls-traffic-stops-by-unmarked-police-vehicles.pdf);
• Howard County, Maryland Internal Audit Report of Police Take-Home Vehicle Program Audit - May 2018 (https://cc.howardcountymd.gov/LinkClick.aspx?fileticket=xwqgv-M7q9g%3D&tabid=132&portalid=0)
• Minneapolis’s Daily Activity Report (MP-3006) and Equipment Work Order Log (MP-5400)

If any portion of materials responsive to this request should be deemed unavailable or non-disclosable, please specifically identify the portions of the records or the specific information that is unavailable and the reason for the unavailability.

If any portion of this request is unclear or if this request could be modified to reduce the burden of producing responsive documents or provide them more efficiently or expeditiously, please reply with a request for clarification or a proposed modification.

This request is being made by a reporter as part of a journalistic investigation. It is being submitted to your agency at the request of a member of your community as part of a project to better understand policing agencies nationwide.

In the event that there are fees appropriately assessed in association with this request, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Richland Police Department

Subject: None

Web

The City of Richland has no record of ever receiving this request via email, U.S. mail, in person, or through the City's public records portal. Your 43 attempts to email the City on a weekly basis since 8/21/2020 without any response is evidence that whatever email address you are attempting to communicate with the City through is invalid.

Per the City's Public Disclosure Policy No. 0260 and RCW 42.56.080(2), the City does not accept public records requests via fax. If you wish to obtain these records, please follow this link to submit your request to the City of Richland: https://richlandwa.govqa.us/WEBAPP/_rs/(S(tsnbmqdjxlg2qjkymu1uwtzl))/SupportHome.aspx

Once received, the City will take prompt action to respond to your request.

The City's Public Disclosure Policy has been uploaded for your information.

From:

Subject: :: P010989-061622

Email

Dear Lipton,
Your request has been received and is being processed in accordance with Chapter 42.56 RCW, the Washington State Public Records Act. Your request was received in this office on June 16, 2022 and given the reference number P010989-061622 for tracking purposes. Type of Record(s) Requested: Other Describe the Records Requested: " To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Materials regarding the use and reporting of use of unmarked vehicles by representatives and employees of this agency:

POLICY
All policies, statutes, and guidance used to govern the use of unmarked vehicles or any other vehicle used or in the possession of this agency that is not clearly and obviously marked as a law enforcement vehicle.

Please include all policies regarding access to such vehicles, use of the vehicles, internal reporting requirements when such vehicles are used, and external reporting requirements.

FORMS and GUIDANCE
A blank version of all forms and logs used by this agency in relation unmarked vehicles, including all those used to track use, damage, and the inventory of vehicles.

DATA
All available data, reports, audits, and other aggregated information regarding this agency’s inventory and use of unmarked vehicles for the period from January 1, 2015 through July 31, 2020.

OTHER
In the initial acknowledgement letter from your agency, if you could please include an indication of whether your agency does use unmarked vehicles in some form, that would be appreciated.

For reference, here are examples of the kinds of materials that would be responsive to this request:
• Pennsylvania state statute (http://www.pacodeandbulletin.gov/Display/pabull?file=/secure/pabulletin/data/vol35/35-2/55.html);
• opinion of the Wisconsin Attorney General (https://docs.legis.wisconsin.gov/misc/oag/archival/_293/_1/_16);
• Orlando Police Department policy (https://www.orlando.gov/files/sharedassets/public/documents/opd/policies-and-procedures/police-operations/1132.3-response-to-calls-traffic-stops-by-unmarked-police-vehicles.pdf);
• Howard County, Maryland Internal Audit Report of Police Take-Home Vehicle Program Audit - May 2018 (https://cc.howardcountymd.gov/LinkClick.aspx?fileticket=xwqgv-M7q9g%3D&tabid=132&portalid=0)
• Minneapolis’s Daily Activity Report (MP-3006) and Equipment Work Order Log (MP-5400)

If any portion of materials responsive to this request should be deemed unavailable or non-disclosable, please specifically identify the portions of the records or the specific information that is unavailable and the reason for the unavailability.

If any portion of this request is unclear or if this request could be modified to reduce the burden of producing responsive documents or provide them more efficiently or expeditiously, please reply with a request for clarification or a proposed modification.

This request is being made by a reporter as part of a journalistic investigation. It is being submitted to your agency at the request of a member of your community as part of a project to better understand policing agencies nationwide.

In the event that there are fees appropriately assessed in association with this request, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Beryl Lipton" Location / Address of Incident: Date or Date Range of Incident: - Full Names and Dates of Birth, If Known, of Individuals Involved:

Your request will be forwarded to the relevant City department(s) to locate the responsive records and to determine the volume and any costs associated with fulfilling your request. You will be contacted about the availability of, and/or provided with, copies of the record(s) requested. PLEASE NOTE: The Washington State Public Records Act does not require the City to create new records, to conduct legal research, or to answer questions.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
City of Richland, WA
To monitor the progress or update this request please log into the Public Records Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HRDOsg5MYVtv3DCYplOxvuQfXF-2FvJvvPwjfhYwy1uEkN-2Fr3DAkrGCW0JAIaV1l-2FNQgd9CrzH52bg9cWgnSux9Pg-3DDMEA_90hliWXmJRezBYAvL44F7J26P7og8GrYLPLpywWZwC-2FkpvXfgFnuEdlK9vZbrXzHcMgmnku9Ug5ijt2crvmsoLtKm9MgkRKmDrWP4zNuJ0HO5VV-2F5-2B3-2FaPptVBFqHvCM-2FgFS9GfZNT7LeBVqPFauM2-2FqXgI6Pc8LaCrJ2QRFfasNVVl6XBdhHQo0-2B5UaBktknZmGx1C57F6iDXeueHkb8Rbfw7Wg-2BUsnaOY-2BZEeldWPAgrC9Mo-2FfukA-2B3BS7xYClKO-2BoUewSmISYBOvschs2ucJ4mH3mPiyUEWZVwxMxsle9hAPmjx8mIEHOAyw5HjUEnduU2zuhSU8UJpQrGmnFHGjP-2Fy-2BqVm01O4utlfiT1YCLDWEwmCwdDlL2nkjs8PTMknRKwsc6AdfKAYJTZ3l7kw-3D-3D)

From: Richland Police Department

Subject: Police Public Records Request :: P010989-061622

Email

--- Please respond above this line ---
Re: Public Records Request No. P010989-061622 - Acknowledgment / Installments Scheduled

Dear Ms. Lipton,

This email serves as acknowledgment, pursuant to RCW 42.56.520, of your public records request received June 16, 2022.

Please reference public records request number P010989-061622 in any future correspondence concerning this request.

Voicemail messages were left for you on June 17, 2022 and today, June 21, 2022, requesting a return phone call, to discuss your request. Please contact me at your earliest convenience. I may be reached at 509-942-7619.

Staff must research, collect, review and properly redact and/or exempt any protected records prior to release. Due to the volume of records involved and/or the complexity of the request, records will be provided to you in installments.

We reasonably anticipate that a first installment of records responsive to your request will be available on or before July 22, 2022. If records become available in advance of this estimate, we will promptly notify you. Conversely, if we encounter a need to extend the estimated first installment delivery date, you will be notified of the revised estimate date.

The City of Richland Fee Schedule is available on the City’s website. If applicable, payment must be received prior to release of the records. Payment instructions will be provided with notice of the availability of your first installment of responsive records.

Respectfully,

Toni Fulton
Public Records Officer
To monitor the progress or update this request please log into the Public Records Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HRDOsg5MYVtv3DCYplOxvuQfXF-2FvJvvPwjfhYwy1uEkN-2Fr3DAkrGCW0JAIaV1l-2FNQmpUYHw-2BtuwSpAyX-2F5Xs-2Bgs-3DMHgf_90hliWXmJRezBYAvL44F7J26P7og8GrYLPLpywWZwC-2FkpvXfgFnuEdlK9vZbrXzHcMgmnku9Ug5ijt2crvmsoGrNWnbIGpSv3xHW2JKXB2zT7KHdVz-2FsmgoSYNnJOs53W0ocn0gCIvWshgcgcZK5OwCjxFno8-2Fkr4vWDRmNPEnj9xcba0xl0CTQXGjiG-2FVWJXW1NYMm52OaHXqshHR6jsLgjbPSeu0mc3HnkCFDXJjok70xbURM573lfKdR-2BKXXNybSU83JMfPXR4kkW9hREZ-2F5ddDvXj9cxOLmM9-2FUXVPVAABmm1tHNjXHFBs1slxF9ixMdfnSnhDXV5hTFc-2BtopWJASp3xoaOCZQiB1W0HCIn34YiTLMQnlF8ACr2cf2V2dTy7a3VvGUEL8QulxSoSMg-3D-3D)

From: Richland Police Department

Subject: Police Public Records Request :: P010989-061622

Email

--- Please respond above this line ---
Re: Public Records Request No. P010989-061622 - Deposit Required

Dear Ms. Lipton,

To date, the City of Richland has collected approximately 571 scanned pages of records responsive to your public records request received June 16, 2022.

Due to the volume of responsive records, and pursuant to the City’s Public Records Act Disclosure Policy, the City requires payment of a 10% deposit. Payment of this deposit must be received before your request will be processed.

The deposit required is $5.71 (571 scanned pages x $0.10 per page = $57.10 x 10%).
Please remit your deposit by July 21, 2022.

Payment made be made by telephone, by mail, or in person. Please include public records request reference number P010989-061622 on your check or money order, and have this number available when making payment in person or by phone.

To pay by phone, using a VISA or Mastercard, please call 509-942-7619.

To pay by mail, please send your check or money order to the address below:
ATTN: Public Records Officer
Richland City Attorney's Office
625 Swift Boulevard, MS-07
Richland, WA 99352

You may also make payment in person, at the Customer Service counter at Richland City Hall, 625 Swift Blvd., Richland, WA.

If payment has not been received by July 21, 2022, your request will be considered abandoned and will be closed with no additional action taken related to this request.

Respectfully,

Toni Fulton
Public Records Officer
To monitor the progress or update this request please log into the Public Records Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HRDOsg5MYVtv3DCYplOxvuQfXF-2FvJvvPwjfhYwy1uEkN-2Fr3DAkrGCW0JAIaV1l-2FNQmpUYHw-2BtuwSpAyX-2F5Xs-2Bgs-3Dms_d_90hliWXmJRezBYAvL44F7J26P7og8GrYLPLpywWZwC-2FkpvXfgFnuEdlK9vZbrXzHcMgmnku9Ug5ijt2crvmsoJZBqLEdB6Pp8jbRs-2F1ZSOMBPpHeII5W-2Fsu5OfbA8yNEIaupGT5wwIiB7tyyc4JtgUqRnQCNiwCSJo9vGu02253NROn1SoHH2YGjEjyyNy7qE2-2BQD7Jyfut64YMjy6VLLRiL4iREFIN1ncgeMqpL7TApkAY6xtkOo4RLU9XJO9PBXPA-2BQVQFw0-2F0O-2FGigcBdRQxGdPWFJM4nNZmGJ7OU6oe392nY4BecwSazhsnUZX0TpTW9nnuwbWHJVfhiocgzXlP8P-2B1HDhsU3GEbNGLARKHr0OSWbmydiv2XDwOjqpXPID-2BtGv-2BcYpbyuxhiNzghJQ-3D-3D)

From: Richland Police Department

Subject: Police Public Records Request :: P010989-061622

Email

--- Please respond above this line ---
Re: Public Records Request No. P010989-061622 - Abandoned / Failure to Make Payment

Dear Ms. Lipton,

On June 30, 2022, we notified you that to date, the City of Richland has collected approximately 571 scanned pages of records responsive to your public records request, and that due to the volume of responsive records, and pursuant to the City’s Public Records Act Disclosure Policy, the City requires payment of a 10% deposit.

You were notified that payment of this deposit must be received before your request will be processed. Payment was requested by July 21, 2022.

To date, we have not received payment or communication from you related to this request. Therefore, in accordance with the City of Richland's Public Records Act Disclosure Policy, this request is considered abandoned and has been closed. No additional action will be taken related to this request.

Respectfully,

Toni Fulton
Public Records Officer
To monitor the progress or update this request please log into the Public Records Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HRDOsg5MYVtv3DCYplOxvuQfXF-2FvJvvPwjfhYwy1uEkN-2Fr3DAkrGCW0JAIaV1l-2FNQmpUYHw-2BtuwSpAyX-2F5Xs-2Bgs-3D4Xa4_90hliWXmJRezBYAvL44F7J26P7og8GrYLPLpywWZwC-2FkpvXfgFnuEdlK9vZbrXzHcMgmnku9Ug5ijt2crvmsoNMZtCeC5pFjsvQehC4PxJupaZX9gaEJHhFOsS9ZjvOcBDS4blLwUXgAFxQWYU8FKbn9NQdsnmaPXCuq0KonVc-2BupVnrMidZXETah9GfZLU888SWW4JCS1NOI09tmU7gZLeoRXM-2F2BDM7HC77-2FUOC6raX6LadNKIdQZX8WYX53q3ufo-2BMoEKl6UWHzROcxe9HXh-2F-2BGaAMetqBiLOQwdtYMJCau2nQsVa2hX9RE5r65CzoTRk6QtLFzNgnTd4Qx8ojx3wYkC1ccUS-2FRDI8ImeFtlkdg89Taup7VLUYCnomoHLsyRSFGtj-2F47gboX6FidD-2FA-3D-3D)

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