Kehinde Wiley response

Dear Mr. Nash -

The Virginia Museum of Fine Arts received your request for records on
October 15, 2019, which was made in accordance with the Virginia Freedom of
Information Act (FOIA) (§ 2.2-3700 et seq.).

The museum is in the process of reviewing this request and gathering the
documents, if any, that are responsive to it, and determining the charges,
if any, applicable to meeting your request. We will respond to your request
within five working days.

Thank you.

VMFA FOIA Officer

Virginia Museum of Fine Arts

200 N. Arthur Ashe Boulevard

Richmond, VA 23220

Dear Mr. Nash –

In reviewing your request, the only address we see listed is in
Massachusetts. Please clarify how you fall into one of the categories
authorized to receive documents pursuant to Virginia Code § 2.2-3704:
“citizens of the Commonwealth, representatives of newspapers and magazines
with circulation in the Commonwealth, [or] representatives of radio and
television stations broadcasting in or into the Commonwealth.”

Thank you.

VMFA FOIA Officer

Virginia Museum of Fine Arts

200 N. Arthur Ashe Boulevard

Richmond, VA 23220

Dear Mr. Nash:

The museum is in receipt of your request for records in accordance with the
Virginia Freedom of Information Act (§ 2.2-3700 et seq.). You have
requested “all emails, phone messages, letters, or other comments received
mentioning the "Rumors of War" work by Kehinde Wiley between June 1, 2019
and the time this request is processed.”

Regarding phone messages, there are no responsive records because phone
messages are not retained.

Regarding other comments, please be advised that the records you requested
are being provided in part, and withheld in part. Attached to this email in
PDF format are the responsive entries from the visitor comments database.
The records that are being withheld contain personal contact information
and are being withheld from disclosure as authorized by subdivision 10 of §
2.2-3705.1.

In order to access, review, and copy the responsive emails and letters, we
have determined the following charges would be applicable to fulfilling
your request.

*Task*

*Resource Needed*

*Cost*

Upgrade 227 Basic GSuite user accounts to Enterprise accounts in order to
export accounts into reviewable format (52 additional users already have
Enterprise accounts)

VITA - quoted rate increase per year*

$74,091.96

Export 4.5 months of emails from 329 Enterprise user accounts (average 2
hours per account)

Wage Position 1 to be Hired - 658 hours

$16,450.00

Search within exported accounts for responsive records (estimated to find
59,220 emails or 2% of 2,961,000 total estimated emails), review responsive
emails for records exempt from disclosure under FOIA, and separate or
redact as needed (estimated average of 60 emails per hour)

Wage Position 1 to be Hired - 1,000 hours

$25,000.00

Review paper files and scan responsive letters in 329 employee offices
(estimated average of 20 offices per day) (note: there are 773 state
employees but estimating that only users with email accounts maintain paper
files)

Wage Position 2 to be Hired - 132 hours

$2,112.00

Copy all responsive emails and letters to CD-R disks

Network/Applications Analyst - 4 hours

$95.08

*Total Estimated Cost*

*$117,749.04*

**VITA requires agencies to maintain GSuite user account levels for a
minimum of one year when upgrading*

If you wish to narrow the scope of your request for emails and letters, we
would welcome the opportunity to discuss a more specific request, and that
would naturally change or remove the financial obligation needed to fulfill
your request.

Thank you.

VMFA FOIA Officer

Virginia Museum of Fine Arts

200 N. Arthur Ashe Boulevard

Richmond, VA 23220