Evergreen Solutions (Monroe Community College)
| Multi Request | Evergreen Solutions |
| Submitted | March 5, 2025 |
| Est. Completion | April 8, 2025 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Alisia Rios
To Whom It May Concern:
Pursuant to the New York Freedom of Information Law, I hereby request the following records:
To Whom It May Concern:
Subject: Request for Public Records -
Greetings,
I hope this email finds you well. We at Evergreen Solutions, LLC, are conducting a compensation study on behalf of our client and I am writing to make a formal open records request. We are requesting an electronic copy of your staff and faculty (if applicable) database as well as relevant documents such as job descriptions, collective bargaining agreements, and pay plans. I am able to send survey templates to assist with the data collection; however, we will accept data in the manner most convenient for you.
Staff Census Information requested:
Job Titles
Classification Title
Pay Grades
Pay Ranges (Minimum and Maximum)
Actual Salaries
Full-Time Equivalent (FTE) Status
Staff Handbook
I also kindly request answers to the following questions related to the compensation study:
How are salaries adjusted for your organization (e.g., COLA, Longevity, performance, etc.)?
What is your current turnover rate?
What is your current average tenure for an employee?
Date your current compensation plan was implemented.
Date of the last salary adjustment?
How frequently are job descriptions updated?
For the faculty database, I am requesting the following information:
Faculty Census:
Rank (if applicable)
Classification Title (if faculty holds other positions other than teaching such as Dean, Chair, Coordinators,etc)
Highest Degree Held
Pay Grade
Pay Ranges (Min& Max)
Current Step (if on a step plan)
Contract Length (in days and/or months)
Annual Base Salary with no additives
Annual Salary with any additives
Discipline (Not to be confused with department, the distinct/specific subject the faculty member teaches; Ex: Microbiology)
Department
CIP Code (if available - by individual incumbent)
Additionally, copies of the following documents, if available:
Copy of all faculty pay plans
Employee Benefit Information (Holidays Off, Health Insurance, Etc)
Salary Adjustment Policy (Longevity, performance, COLA, etc)
Any Collective Bargaining Agreements
Current Turnover Rate
Current Average Tenure
Date that your current pay plan was implemented
Date of your last salary adjustment to pay plan
How frequently are your job descriptions updated
Do you have a planned salary adjustment to your compensation structures for the next fiscal year? If so, by what amount?
Please list/attach and supplements/additives that faculty are compensated for duties outside of instruction
Faculty Handbooks
Adjunct Rates/Pay Plan
Overload Rates
Rates for compensation for faculty leadership- Deans, Coordinators, Department Chairs
Do you compensate faculty differently based on area of discipline? If yes, please provide details.
Do you have any form of additional compensation for Large Class Size? If yes, please provide details.
Do you have an education incentive at your institution? If yes, please provide details.
I understand that public records requests may involve administrative processes and associated fees, as allowed by law. Please inform me of any fees and the estimated timeframe for fulfilling this request. If any portion of this request is denied, please provide a written explanation for the denial, citing the specific legal grounds for the refusal.
Please consider this email as a formal request for public records under the applicable open records laws. If there are any questions or additional details needed to process this request, please do not hesitate to contact me.
I look forward to your prompt attention to this matter and the timely provision of the requested information. Your cooperation in ensuring transparency and access to public records is greatly appreciated.
Do you agree to the redaction of information that is subject to mandatory exceptions, provided such redactions are clearly labeled on information you receive?: Yes
Do you agree to the redaction of information that is subject to discretionary exceptions, provided such redactions are clearly labeled on information you receive? Yes
Email: alisia@consultevergreen.com
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Alisia Rios
From: Monroe Community College
Dear Alisia Rios
I hope this message finds you well. This is to serve as an official acknowledgment receipt of your recent request under NYS Freedom of Information Law (FOIL) for Monroe Community College to produce an electronic copy of its staff and faculty (if applicable) database as well as relevant documents such as job descriptions, collective bargaining agreements, and pay plans, dated March 6, 2025;
We anticipate being able to respond to your request within 20 business days (that is on or before April 8, 2025).
Sincerely,
Brenda Ronan
Records Access Officer
[Monroe Community College]<http://www.monroecc.edu/>
1000 East Henrietta Road - Rochester, NY 14623-5780
www.monroecc.edu<http://www.monroecc.edu/>
Facebook<https://www.facebook.com/MonroeCC> Twitter<https://twitter.com/monroecc> YouTube<http://www.youtube.com/user/MonroeCCRochester>
From:
Thank you
[cid:0dc25932-e61a-4b10-87a5-0a456c9fb2c3]
Evergreen Solutions<https://outlook.office.com/mail/consultevergreen.com>
Very Respectfully,
Alisia Rios, MSIOP
Data Analyst – She/Her
Evergreen Solutions, LLC<https://www.consultevergreen.com/>
2528 Barrington Circle Unit 201
Tallahassee, FL 32308
Office: (850) 383-0111
Cell: (850) 661-0341
Email: alisia@consultevergreen.com<mailto:alisia@consultevergreen.com>
Partnering with public-sector clients to effect positive change
From: Monroe Community College
Dear Alisia Rios,
I hope this message finds you well. The attached is in response to your request under NYS Freedom of Information Law (FOIL) for Monroe Community College to produce a electronic copy of its staff and faculty (if applicable) database as well as relevant documents such as job descriptions, collective bargaining agreements, and pay plans, which was dated March 6, 2025. Please find attached a partial approval for the following documents:
* Date your current compensation plan was implemented. This is based on when the negotiations processes are finalized under each Collective bargaining Agreement (CBA). Our non-contract and senior leaders follow the Faculty Association contract.
* Date of the last salary adjustment? 9/1/2024
* How frequently are job descriptions updated? As needed, including when there is a need for a job audit under Civil Service, when a department completes an organization redesign, or when kicking off recruitment/postings
* Faculty Census:
Rank (if applicable) - outlined within the attached Faculty CBA
Classification Title (if faculty holds other positions other than teaching such as Dean, Chair, Coordinators, etc) outlined within the attached Faculty CBA
Highest Degree Held - depends on the role, is further outlined within the attached Faculty CBA
Pay Grade - identified within attached CBA
Pay Ranges (Min& Max) identified within attached CBA
Current Step (if on a step plan) - different based on factors outlined within attached CBA
Contract Length (in days and/or months) - see attached Faculty CBA
Annual Base Salary with no additives - see attached Faculty CBA
Annual Salary with any additives - additives are identified as stipends, as outlined within the attached CBA
Discipline (Not to be confused with department, the distinct/specific subject the faculty member teaches; Ex: Microbiology)
Department - outlined within the attached headcount report
* Copy of all faculty pay plans - see attached Faculty CBA
* Employee Benefit Information (Holidays Off, Health Insurance, Etc) - see attached benefit guides
* Salary Adjustment Policy (Longevity, performance, COLA, etc.) - see attached CBAs
* Any Collective Bargaining Agreements - See attached
* Current Turnover Rate - see above
* Current Average Tenure - see above
* Date that your current pay plan was implemented - see above
* Date of your last salary adjustment to pay plan - see above
* How frequently are your job descriptions updated - see above
* Do you have a planned salary adjustment to your compensation structures for the next fiscal year? If so, by what amount? - see attached Faculty CBA
The following were denied on grounds that the college does not track such data, and per NYS FOIL law we are not mandated to produce or generate document that doesn't already exist:
* What is your current turnover rate?
* What is your current average tenure for an employee?
Note that we have minimally redacted some of the attached records to protect college overall functions.
You have the right to appeal this decision. If you choose to do so, please direct your appeal to Darrell Jachim-Moore, interim Chief Financial Officer and Vice President of Administrative Services, Monroe Community College, 1000 E. Henrietta Rd., Rochester, NY 14623, or via email at djachim-moore@monroecc.edu<mailto:djachim-moore@monroecc.edu> within 30 days.
Sincerely,
Brenda Ronan
Records Access Officer
Brenda Ronan
Institutional Compliance Officer & Internal Auditor, Institutional Compliance & Internal Audit
[Monroe Community College]<http://www.monroecc.edu/>
1000 East Henrietta Road - Rochester, NY 14623-5780
www.monroecc.edu<http://www.monroecc.edu/>
Facebook<https://www.facebook.com/MonroeCC> Twitter<https://twitter.com/monroecc> YouTube<http://www.youtube.com/user/MonroeCCRochester>
-
Evergreen Solutions FOIL Report 3.10.25
There are too many files to display on this communication. See all files
From: Dutchess Community College
Greetings,
I hope you are doing well. After reviewing the data, I wanted to ask if you all had a pay plan or payscale. I noticed in the database that the incumbents were assigned to pay grades. Is there something to show the pay grades and their ranges?
[cid:1c4ec0b0-f250-40b6-b71d-8bdd1107029a]
Evergreen Solutions<https://outlook.office.com/mail/consultevergreen.com>
Very Respectfully,
Alisia Rios, MSIOP
Data Analyst – She/Her
Evergreen Solutions, LLC<https://www.consultevergreen.com/>
2528 Barrington Circle Unit 201
Tallahassee, FL 32308
Office: (850) 383-0111
Cell: (850) 661-0341
Email: alisia@consultevergreen.com<mailto:alisia@consultevergreen.com>
Partnering with public-sector clients to effect positive change
From: Monroe Community College
apologies and the job descriptions?
[cid:78bdad5d-9913-44cd-9fff-79eb6424835b]
Evergreen Solutions<https://outlook.office.com/mail/consultevergreen.com>
Very Respectfully,
Alisia Rios, MSIOP
Data Analyst – She/Her
Evergreen Solutions, LLC<https://www.consultevergreen.com/>
2528 Barrington Circle Unit 201
Tallahassee, FL 32308
Office: (850) 383-0111
Cell: (850) 661-0341
Email: alisia@consultevergreen.com<mailto:alisia@consultevergreen.com>
Partnering with public-sector clients to effect positive change
