Skydio/Axon communications and materials (San Mateo Police Department)
| Tracking # |
W009913-111824 |
| Submitted | Nov. 15, 2024 |
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Communications
From: Ewen Cheslack-Postava
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
In a recent city council meeting (https://sanmateo.primegov.com/Portal/Meeting?meetingTemplateId=8018) Amendment No. 3 to the master services and purchasing agreement with Axon Enterprise, Inc. was approved for use of a Skydio X10 drone and associated Skydio Remote Flight Deck Software.
Therefore, I hereby request the following records, from Jan 01, 2024 to the processing of this request:
1) Any digital communications (including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention "Skydio", "X10", or "Remote Flight Deck". This includes communications from Skydio, Axon Enterprise, Inc., or any other external entities that may have been consulted. Please include all attachments.
2) All instructional materials, presentations and presentation materials (including recorded video and audio, and PowerPoint files), and other guidance on the features and use of Skydio drones. This can exclude notes taken during meetings, but should include A) any explanations (whether internally or externally generated) of how Skydio works, and B) any other document that has been used to help explain the use of Skydio, including internal documentation, public relations materials, and executive summaries.
3) A copy of any materials related to evaluation of the addition of Skydio equipment (such as possible effects on privacy impact assessments, use policies, standard operating procedures, or data retention policies) not covered by (1) (such as meeting notes not captured in email).
I also request that any records maintained in an electronic format be provided in that same format (such as a PDF, XLS, or PPT file), to avoid copying costs.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Ewen Cheslack-Postava
From: San Mateo Police Department
Thank you for your interest in public records of the City of San Mateo. Your request was received by the City of San Mateo on 11/18/2024 and given the reference number W009913-111824 for tracking purposes.
Record(s) Requested: To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
In a recent city council meeting (https://sanmateo.primegov.com/Portal/Meeting?meetingTemplateId=8018) Amendment No. 3 to the master services and purchasing agreement with Axon Enterprise, Inc. was approved for use of a Skydio X10 drone and associated Skydio Remote Flight Deck Software.
Therefore, I hereby request the following records, from Jan 01, 2024 to the processing of this request:
1) Any digital communications (including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention "Skydio", "X10", or "Remote Flight Deck". This includes communications from Skydio, Axon Enterprise, Inc., or any other external entities that may have been consulted. Please include all attachments.
2) All instructional materials, presentations and presentation materials (including recorded video and audio, and PowerPoint files), and other guidance on the features and use of Skydio drones. This can exclude notes taken during meetings, but should include A) any explanations (whether internally or externally generated) of how Skydio works, and B) any other document that has been used to help explain the use of Skydio, including internal documentation, public relations materials, and executive summaries.
3) A copy of any materials related to evaluation of the addition of Skydio equipment (such as possible effects on privacy impact assessments, use policies, standard operating procedures, or data retention policies) not covered by (1) (such as meeting notes not captured in email).
I also request that any records maintained in an electronic format be provided in that same format (such as a PDF, XLS, or PPT file), to avoid copying costs.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Ewen Cheslack-Postava
Upload documents directly: https://www.muckrock.com/
The request is being forwarded to appropriate department(s) for processing.
Monitor request progress at the link below. The City will email you when the request is complete. Thank you for using the San Mateo Records Center.
From: San Mateo Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of November 18, 2024, Reference # W009913-111824
Dear Ewen Cheslack-Postava,
The City received the following records request from you on November 18, 2024.
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
In a recent city council meeting (https://sanmateo.primegov.com/Portal/Meeting?meetingTemplateId=8018) Amendment No. 3 to the master services and purchasing agreement with Axon Enterprise, Inc. was approved for use of a Skydio X10 drone and associated Skydio Remote Flight Deck Software.
Therefore, I hereby request the following records, from Jan 01, 2024 to the processing of this request:
1) Any digital communications (including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention "Skydio", "X10", or "Remote Flight Deck". This includes communications from Skydio, Axon Enterprise, Inc., or any other external entities that may have been consulted. Please include all attachments.
2) All instructional materials, presentations and presentation materials (including recorded video and audio, and PowerPoint files), and other guidance on the features and use of Skydio drones. This can exclude notes taken during meetings, but should include A) any explanations (whether internally or externally generated) of how Skydio works, and B) any other document that has been used to help explain the use of Skydio, including internal documentation, public relations materials, and executive summaries.
3) A copy of any materials related to evaluation of the addition of Skydio equipment (such as possible effects on privacy impact assessments, use policies, standard operating procedures, or data retention policies) not covered by (1) (such as meeting notes not captured in email).
I also request that any records maintained in an electronic format be provided in that same format (such as a PDF, XLS, or PPT file), to avoid copying costs.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Ewen Cheslack-Postava
Upload documents directly: https://www.muckrock.com/
Pursuant to Government Code Section 6253(c), the City requires a 14 day extension of time to respond due to the size of the query of potential responsive records. This is in accordance with Government Code § 7922.535(c). Accordingly, we will provide a determination to your request with updates no later than December 12, 2024. If you have any questions, please reply to this message.
Sincerely,
Kelly O'Keefe
Police Technical Services Administrator
Police
(650) 522-7709
From: San Mateo Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of November 18, 2024, Reference # W009913-111824
Dear Ewen Cheslack-Postava, Upon further review of your request, the City requires a 30-day extension of time to appropriately review the voluminous number of records responsive to your request. Accordingly, we will respond to your request with updates no later than January 10, 2025. If you have any questions, please reply to this message Sincerely,
Kelly O'Keefe
Police Technical Services Administrator
Police
(650) 522-7709
From: San Mateo Police Department
Hello,
The link to upload the documents seems to be corrupt or copied incorrectly. Can you advise where you want the documents sent for PRA W009913-111824?
Thank you!
[cid:image002.png@01DB6041.F1F57E20]<https://www.cityofsanmateo.org/273/Police>Kelly O'Keefe
Police Technical Services Administrator| San Mateo Police
200 Franklin Pkwy, San Mateo, CA 94403
650-522-7709 | kokeefe@cityofsanmateo.org<mailto:kokeefe@cityofsanmateo.org>
[cid:image003.png@01DB6041.F1F57E20]<https://www.facebook.com/cityofsanmateo/> [cid:image004.png@01DB6041.F1F57E20] <https://twitter.com/CityofSanMateo> [cid:image005.png@01DB6041.F1F57E20] <https://nextdoor.com/agency-detail/ca/san-mateo/city-of-san-mateo/> [cid:image006.png@01DB6041.F1F57E20] <https://www.instagram.com/cityofsanmateoca/> [cid:image007.png@01DB6041.F1F57E20] <https://www.youtube.com/user/CityofSanMateo>
* PRIVILEGE AND CONFIDENTIALITY NOTICE: This message, together with any attachments, is intended only for the use of the individual or entity to which it is addressed. It may contain information that is confidential and prohibited from disclosure. If you are not the intended recipient, you are hereby notified that any dissemination or copying of this message or any attachment is strictly prohibited. If you have received this message in error, please notify the original sender immediately by telephone or by return e-mail and delete this message along with any attachments from your computer. Thank you.
From: San Mateo Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of November 18, 2024, Reference # W009913-111824.
Dear Ewen Cheslack-Postava,
The City received the below records request from you on November 18, 2024. To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
In a recent city council meeting (https://sanmateo.primegov.com/Portal/Meeting?meetingTemplateId=8018) Amendment No. 3 to the master services and purchasing agreement with Axon Enterprise, Inc. was approved for use of a Skydio X10 drone and associated Skydio Remote Flight Deck Software.
Therefore, I hereby request the following records, from Jan 01, 2024 to the processing of this request:
1) Any digital communications (including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention "Skydio", "X10", or "Remote Flight Deck". This includes communications from Skydio, Axon Enterprise, Inc., or any other external entities that may have been consulted. Please include all attachments.
2) All instructional materials, presentations and presentation materials (including recorded video and audio, and PowerPoint files), and other guidance on the features and use of Skydio drones. This can exclude notes taken during meetings, but should include A) any explanations (whether internally or externally generated) of how Skydio works, and B) any other document that has been used to help explain the use of Skydio, including internal documentation, public relations materials, and executive summaries.
3) A copy of any materials related to evaluation of the addition of Skydio equipment (such as possible effects on privacy impact assessments, use policies, standard operating procedures, or data retention policies) not covered by (1) (such as meeting notes not captured in email).
I also request that any records maintained in an electronic format be provided in that same format (such as a PDF, XLS, or PPT file), to avoid copying costs.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Ewen Cheslack-Postava
Upload documents directly: https://www.muckrock.com/ We are reaching out to inform you that a legal review of your request was completed by our City Attorney’s office, in accordance with Government Code § 7922.525(b). You will find responsive communications and documents attached to this request. Please note, much of the Skydio training material is proprietary to Skydio and not retained by the Department. During this review, it was determined there were responsive records you have requested that are exempt from disclosure as determined by the following Public Records Act exemptions:
Gov Code § 7927.500 exempts preliminary drafts, notes, or interagency or intra-agency memoranda that are not retained by a public agency in the ordinary course of business. These records were excluded from release. If you have any questions, please reply to this message
Sincerely,
Kelly O'Keefe
Police Technical Services Administrator
Police
(650) 522-7709
