Crime data (Santa Monica Police Department)

Dear Rachelle Annechino:

Thank you for your interest in public records of The City of Santa Monica Police Department. Your request has been received and is being processed in accordance with California Government Code, Section 6253(c). Your request was received in this office on 3/2/2021 and given the reference number P010137-030221 for tracking purposes. Records Requested: Santa Monica Police Department
PRA Office
333 Olympic Drive
Santa Monica, CA 90401
March 2, 2021
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Data on incidents/crimes reported from 1/1/2009 through 12/31/2020. I am part of a public health research team that is seeking this information for research aimed at reducing violence.
Specifically we are looking for data on all incidents that fall under FBI UCR Part I and Part II [https://ucr.fbi.gov/crime-in-the-u.s/2011/crime-in-the-u.s.-2011/offense-definitions], including as many of the following fields as possible (based on the FBI UCR data elements shown at [https://www.fbi.gov/file-repository/ucr/ucr-2019-1-nibrs-technical-specification.pdf/view]):
Incident Number (UCR Data Element 2)
Incident Date & Time/Hour (UCR Data Element 3)
UCR Offense Code (UCR Data Element 6)
Offense Attempted/Completed (UCR Data Element 7)
Offender Suspected of Using (UCR Data Element 8)
Bias Motivation (UCR Data Element 8A)
Location Type (UCR Data Element 9)
Type Weapon/Force Involved (UCR Data Element 13)
Type Property Loss/Etc. (UCR Data Element 14)
Suspected Drug Type (UCR Data Element 20)
Type of Victim (UCR Data Element 25)
Type of Officer Activity/Circumstance (UCR Data Element 25A)
Officer Assignment Type (UCR Data Element 25B)
Officer- ORI Other Jurisdiction (UCR Data Element 25C)
Age of Victim (UCR Data Element 26)
Sex of Victim (UCR Data Element 27)
Race of Victim (UCR Data Element 28)
Ethnicity of Victim (UCR Data Element 29)
Resident Status of Victim (UCR Data Element 30)
Aggravated Assault/Homicide Circumstances (UCR Data Element 31)
Type Injury (UCR Data Element 33)
Age of Offender (UCR Data Element 37)
Sex of Offender (UCR Data Element 38)
Race of Offender (UCR Data Element 39)
Ethnicity of Offender (UCR Data Element 39A)
Arrest Date (UCR Data Element 42)
Type of Arrest (UCR Data Element 43)
UCR Arrest Offense Code (UCR Data Element 43)
Age of Arrestee (UCR Data Element 47)
Sex of Arrestee (UCR Data Element 48)
Race of Arrestee (UCR Data Element 49)
Ethnicity of Arrestee (UCR Data Element 50)
Resident Status of Arrestee (UCR Data Element 51)
Disposition of Arrestee Under 18 (UCR Data Element 52)
and
street level location data for each incident, such as a geocoded location, street address, census block and/or census block group
We are requesting this data in a machine-readable format such as Excel spreadsheets or .csv files.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Rachelle Annechino
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.com/
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 109194
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request.You will be contacted within the next 10 calendar days about the availability and/or provided with copies of the records in question. PLEASE NOTE: The California Government Code, Section 6253(c) does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.

Santa Monica Police Department
To monitor the progress or update this request please log into the Public Records Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFs0dGcCpkXkSJ0AXSWqX5DQgrcBFK2xVR7mFZwiciGhXfq8X-2BXdHa3nw1ypCJ5fm71n8H-2BrdW0tplNyeKwOr6IcyT6u50XPKKI9IlQuNZQKkxUgj_3if8AorTPAMSN0UrNPmTv65n-2BRAF1MLKBQVC2VEUNxfSqZpIBbk4ykc0BLpJwyr8h6zi9a3rQvnLZb-2FcLupsf48oqDVBdIiRHkXi2vKNAGZYwJnejGJMQ-2Bs4kv0o6uFTMrerMnQ2ulxrmLmEIbvCRPtUJUl92LX8bmEbamRPeONXsKFPhJM-2B13xB8l-2Fp72oN5Ft51CFUDtRggEdMPYjXEWgn03-2BBt1I6rdfbgAkH-2B-2BQNXWAz5DFP0y4H0x1H6M-2Bah4dQYB7ahV0sW7qkJV98IXjoCAbITjZ7Fmb7JPrXVDaZIanX9t4-2FSgHawrcG8yK-2BQzqWbPaGNt2lIobkao6cCeS2cdFo-2Flkb2jtxFtSEh4sVrNWmx0gyYhQzxsyJZyF9TypaK9i-2Frd-2FUJAPBxDwRkw-3D-3D)

Dear Rachelle Annechino,
Thank you for registering with The City of Santa Monica
Your Login ID is:  requests@muckrock.com
If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.
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Please login to "My Request Center" to update your account information, track the status of your request and receive requested records when they become available.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

--- Please respond above this line ---

March 15, 2021
Rachelle Annechino
DEPT MR 109194 411A Highland Ave
Somerville MA 02144-2516
RE: PUBLIC RECORDS REQUEST of March 02, 2021, Reference # P010137-030221
Dear Rachelle Annechino,

The Santa Monica Police Department ("SMPD") received a public records request from you dated March 02, 2021. Pursuant to Government Code section 6253, subdivision (c), we require an additional 14 days to respond to your request due to the following circumstance(s): The need for consultation, which shall be conducted with all practicable speed, among two or more components of the City having substantial subject matter interest therein.

SMPD anticipates that it will respond to your public records request on March 29, 2021. We appreciate your patience.

If you need assistance clarifying the records that you seek, please reply to this email communication.

Sincerely,

Jamie Wand
To monitor the progress or update this request please log into the Public Records Center (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFs0dGcCpkXkSJ0AXSWqX5DQgrcBFK2xVR7mFZwiciGhXfq8X-2BXdHa3nw1ypCJ5fm71n8H-2BrdW0tplNyeKwOr6IcyT6u50XPKKI9IlQuNZQKkVhfm_3if8AorTPAMSN0UrNPmTv65n-2BRAF1MLKBQVC2VEUNxfSqZpIBbk4ykc0BLpJwyr8h6zi9a3rQvnLZb-2FcLupsf-2B-2F7ZbsOY35ApPjZs-2BajG-2Fy1yXhvT5ABtWNnJCgU9Ms9njFQdIwUC1QMCySwXCJHVg-2BCtnlFVFmQZr4lwNxJx4VVUVIu064BgObLXXLgLrNGNquFF651wdWUKSrLOM9nvfY9fSlq3Nf0Lc3huGxNcbIgmszLNl9hK9RNvMBHV6pLugSLdXhOSjWEMTKgPFz7R-2BxksqedAnSQMkAgF2EV9iL6BYK-2BR8JXmtBtJZkS-2FHDDgwu2aoIE-2BMyXkVte6IS4rUMEZbl34-2FGZNUtAjizPjzwRv0ocL9v0Zk9HXt6O0RXeAnE7pJ85h1xL5WHNy-2F5HrA-3D-3D)

--- Please respond above this line ---

March 29, 2021
Rachelle Annechino
DEPT MR 109194 411A Highland Ave
Somerville MA 02144-2516
RE: PUBLIC RECORDS REQUEST of March 02, 2021, Reference # P010137-030221
Dear Rachelle Annechino,

The Santa Monica Police Department ("SMPD") received a public records request from you dated March 02, 2021. You requested the following:
"Santa Monica Police Department

PRA Office
333 Olympic Drive
Santa Monica, CA 90401
March 2, 2021
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Data on incidents/crimes reported from 1/1/2009 through 12/31/2020. I am part of a public health research team that is seeking this information for research aimed at reducing violence.
Specifically we are looking for data on all incidents that fall under FBI UCR Part I and Part II [https://ucr.fbi.gov/crime-in-the-u.s/2011/crime-in-the-u.s.-2011/offense-definitions], including as many of the following fields as possible (based on the FBI UCR data elements shown at [https://www.fbi.gov/file-repository/ucr/ucr-2019-1-nibrs-technical-specification.pdf/view]):
Incident Number (UCR Data Element 2)
Incident Date & Time/Hour (UCR Data Element 3)
UCR Offense Code (UCR Data Element 6)
Offense Attempted/Completed (UCR Data Element 7)
Offender Suspected of Using (UCR Data Element 8)
Bias Motivation (UCR Data Element 8A)
Location Type (UCR Data Element 9)
Type Weapon/Force Involved (UCR Data Element 13)
Type Property Loss/Etc. (UCR Data Element 14)
Suspected Drug Type (UCR Data Element 20)
Type of Victim (UCR Data Element 25)
Type of Officer Activity/Circumstance (UCR Data Element 25A)
Officer Assignment Type (UCR Data Element 25B)
Officer- ORI Other Jurisdiction (UCR Data Element 25C)
Age of Victim (UCR Data Element 26)
Sex of Victim (UCR Data Element 27)
Race of Victim (UCR Data Element 28)
Ethnicity of Victim (UCR Data Element 29)
Resident Status of Victim (UCR Data Element 30)
Aggravated Assault/Homicide Circumstances (UCR Data Element 31)
Type Injury (UCR Data Element 33)
Age of Offender (UCR Data Element 37)
Sex of Offender (UCR Data Element 38)
Race of Offender (UCR Data Element 39)
Ethnicity of Offender (UCR Data Element 39A)
Arrest Date (UCR Data Element 42)
Type of Arrest (UCR Data Element 43)
UCR Arrest Offense Code (UCR Data Element 43)
Age of Arrestee (UCR Data Element 47)
Sex of Arrestee (UCR Data Element 48)
Race of Arrestee (UCR Data Element 49)
Ethnicity of Arrestee (UCR Data Element 50)
Resident Status of Arrestee (UCR Data Element 51)
Disposition of Arrestee Under 18 (UCR Data Element 52)
and
street level location data for each incident, such as a geocoded location, street address, census block and/or census block group
We are requesting this data in a machine-readable format such as Excel spreadsheets or .csv files.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Rachelle Annechino
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.com/
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 109194
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable."
We have carefully reviewed your public records request and determined that the Santa Monica Police Department does not maintain records with the data fields and in the format that you are requesting.

It is well established principle that while public agencies must provide access to their existing records, they are not required to create new records to satisfy public records requests. (Gov. Code, § 6252, subd. (e); Haynie v. Superior Court (2001) 26 Cal.4th 1061, 1075; Sander v. Superior Court (2018) 26 Cal.App.5th 651, 665 (“ Sander”).) In response to public record requests, a public agency is not required to change the substantive content of existing records or replace existing data with new data to create new records that the City does not use. ( Sander at p. 669.) The Act also does not require that the City answer questions, perform research, compile data, or produce records that may be created in the future.

To create the requested records, the City would do more than simply gather raw data from a database and segregate disclosable data. Rather, the City would need to perform research to identify new data and manipulate existing raw data to prepare the reports with the data fields that you are requesting. SMPD does not currently report NIBRS. In essence, the City would need to change substantive content and restructure content of existing raw data. Moreover, to generate a report with all of the data that you seek SMPD would need review police reports and compile data. The Public Records Act does not require the City to compile data or create reports that the City does not use for its operations.

This completes our response to your public records request. Thank you.
Sincerely,
Jamie Wand
Public Records Coordinator