Email Metadata
| Tracking # |
C152298-091423 |
| Submitted | Sept. 14, 2023 |
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Communications
From: Rose Terse
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of August 1, 2023 - September 14, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
From: Office of the Mayor
Dear Rose Terse,
Welcome to the City of Seattle Public Records Request Center (PRRC). Your request was received on September 14, 2023 and is appended below.
The reference number for this request is C152298-091423. You will see this number in the title of any communications about this request.
You will hear from a Public Disclosure Officer within five business days regarding the status of your request.
Please visit the City of Seattle Public Records Request Center where you can manage your profile and access your request. Your login ID is: requests@muckrock.com
If a Public Disclosure Officer submitted your public disclosure request into the PRRC on your behalf, please login and complete your new user account by following these steps:
* Access the Public Records Request Center
* Select 'Forgot my Password'
* Enter your 'Login ID' (email address)
* A temporary password will be sent to you via email
* Login with the temporary password
You may now visit the PRRC 'My Records Request Center' anytime!
Request C152298-091423:
" To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of August 1, 2023 - September 14, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
Upload documents directly: https://www.muckrock.com/
From: Office of the Mayor
--- Please respond above this line ---
Dear Rose Terse,
This acknowledges receipt of your public disclosure request C152298-091423 received on September 14, 2023 regarding: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of August 1, 2023 - September 14, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
Upload documents directly: https://www.muckrock.com/
Pursuant to RCW 42.56.520, this is notification that the City of Seattle has received your public disclosure request. At this time, we anticipate that we will be able to provide the requested records or a first installment of records on or about November 1, 2023.
Sincerely,
Tracie Cantrell
From: Office of the Mayor
Dear Rose Terse,
Records in response to your public disclosure request C152298-091423 received on September 14, 2023 are now available. The cost for the records is as follows:
Invoice Number: INV23-C152298-1
Total: $1.25
To pay online, please follow these steps:
Please note that you will need to disable any pop-up blockers to make a payment using the system.
* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Find this request: C152298-091423.
* Select the 'View Invoices' button.
* Opens a pop-up window showing your invoice: INV23-C152298-1.
* Click on the invoice and then the 'Pay Now' button.
* Continue processing your payment.
* Select 'Done'.
* Once the payment process is done, you are returned to the Public Records Request Center.
* After your payment is successful you will receive an email from our payments center.
Once your payment has been approved, we will send you an email with instructions on how to download your records. Note that City staff must manually upload records. Records will be available one to two business days after payment.
Please let your public disclosure officer (PDO) know if you are unable to pay online; your PDO will work with you on alternative ways to make your payment.
You have 30 days from today's date to pay for your records. If the City does not receive your payment within this time period, your request will be considered abandoned, and you will need to submit a new request.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Rose Terse
To Whom It May Concern:
Please find enclosed a check for $1.25 to satisfy the fee associated with the attached public records request.
Thank you.
Office of the Mayor
Washington Public Records Act Office
#7
P.O. Box 94749
Seattle, WA 98124
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Sept. 14, 2023. You had previously indicated that it would be completed on Nov. 1, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #C152298-091423.
Thanks for your help, and let me know if further clarification is needed.
From: Office of the Mayor
--- Please respond above this line ---
Ms. Terse,
We are still in the process of reviewing your requested metadata. The report we have generated to respond to your request has hundreds of thousands of rows and the subject line field you have requested needs to be reviewed for any applicable exemptions, such as attorney client privilege communications. This process requires a line-by-line analysis and has taken longer than expected. Therefore, we need additional time for review and anticipate that we will be able to provide the requested records or a first installment of records on or about November 21, 2023.
As a requester, you have the ability to amend your request if you would like to do so and an amendment of the fields being requested, or the date range of records being sought may reduce the processing time needed to complete your request. Please let me know if you would like to make such a change. In the meantime, we will continue the processing work described above.
Please let me know if you have any questions.
Sincerely,
Tracie Cantrell
From: Office of the Mayor
--- Please respond above this line ---
Ms. Terse,
I am writing to let you know we received your check for $1.25 on 11/7/2023. Since we need more time for review and extended your request until 11/21/23 as stated in my 11/1/23 message below, once the review is complete, I will message you and upload the records via GovQa.
Thank you for your patience. Please let me know if you have any questions.
Tracie Cantrell
From: Office of the Mayor
--- Please respond above this line ---
Dear Rose Terse,
Records are now available in response to your request C152298-091423 regarding the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of August 1, 2023 - September 14, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
Upload documents directly: https://www.muckrock.com/
The records being made available to you at this time include the following: Installment 1
To download your records, please:
* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Select this request: C152298-091423.
* Select the 'View Files' button.
* You can download records individually or all at the same time by clicking 'Download All'.
* Please save your records as you may only download them from the system three times. If you do not download your records within 30 days of request closure, the link to your records will expire.
If you believe you have received privileged or confidential records in error, please notify the City of Seattle immediately, through the Public Records Request Center or by email. Privileged or confidential records provided or received in error should not be reviewed, used, disseminated, distributed, or copied, and should be destroyed immediately. Thank you in advance for your cooperation.
Ms. Terse,
Since we are having to go line by line in the spreadsheet and there are hundreds of thousands of rows to review, we were able to get just a first installment for you and will send you installments on a monthly basis until this request is complete. Please let me know if you have any questions.
Due to the size and scope of your request, we are providing records to you in installments. We anticipate that the next installment of records will be available on or about January 5, 2023.
Sincerely,
Tracie Cantrell
From: Office of the Mayor
--- Please respond above this line ---
CORRECTION: Due to the size and scope of your request, we are providing records to you in installments. We anticipate that the next installment of records will be available on or about January 5, 2024.
From: Rose Terse
Hello Traci,
Please correct me if I am wrong but this looks like a list of emails sent to accounts operated by the mayor, not "sent by all accounts operated by the mayor's office" as stated in my original request. I see several emails sent by @gmail.com addresses that do not seem to be operated by the Mayor's Office listed in the installment I just received.
Thank you,
Rose
From: Office of the Mayor
--- Please respond above this line ---
Ms. Terse,
Thank you for your message. I will have our IT team run another search to see if we can eliminate the @gmail addresses. As stated below, I will respond to you on or before 1/5/2024.
Please let me know if you have any questions.
Thank you
Tracie
From: Rose Terse
Hi Tracie,
Can you please confirm whether the files I received are sent or received emails?
Thank you,
Rose
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Sept. 14, 2023. You had previously indicated that it would be completed on Jan. 5, 2024. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #C152298-091423.
Thanks for your help, and let me know if further clarification is needed.
From: Office of the Mayor
Dear Rose Terse,
Records in response to your public disclosure request C152298-091423 received on September 14, 2023 are now available. The cost for the records is as follows:
Invoice Number: INV24-C152298-2
Total: $1.25
To pay online, please follow these steps:
Please note that you will need to disable any pop-up blockers to make a payment using the system.
* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Find this request: C152298-091423.
* Select the 'View Invoices' button.
* Opens a pop-up window showing your invoice: INV24-C152298-2.
* Click on the invoice and then the 'Pay Now' button.
* Continue processing your payment.
* Select 'Done'.
* Once the payment process is done, you are returned to the Public Records Request Center.
* After your payment is successful you will receive an email from our payments center.
Once your payment has been approved, we will send you an email with instructions on how to download your records. Note that City staff must manually upload records. Records will be available one to two business days after payment.
Please let your public disclosure officer (PDO) know if you are unable to pay online; your PDO will work with you on alternative ways to make your payment.
You have 30 days from today's date to pay for your records. If the City does not receive your payment within this time period, your request will be considered abandoned, and you will need to submit a new request.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Office of the Mayor
--- Please respond above this line ---
Ms. Terse,
I've just sent the invoice for the records you requested and once we receive payment from you, I will release the records. We had to re-run the data set and with there being over 50,000 lines of data, it took a bit longer to review. Please accept my apologies for the delay and thank you for your patience.
Please let me know if you have any questions.
Tracie Cantrell
From: Office of the Mayor
--- Please respond above this line ---
Ms. Terse,
I absolutely agree with you. Please hold off on sending payment while I look into this. I'll respond Tuesday morning.
Thank you
Tracie
From: Office of the Mayor
--- Please respond above this line ---
Dear Rose Terse,
Records are now available in response to your request C152298-091423 regarding the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of August 1, 2023 - September 14, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
Upload documents directly: https://www.muckrock.com/
The records being made available to you at this time include the following: Installment 2
To download your records, please:
* Navigate to the Public Records Request Center. (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFviDtVI0tY9qlScAy70AuycP1XwYeBxe2dkmm-2BUNj1MXzLjQ2IPF8mfWPKR-2B8BEPLx678OHY5jwarMrWruV4zjk-3DbOdz_O-2FbJ2t4f-2FdLLGlFA0-2FcvcJbmW2-2FqoWlRN8ykOKrqodiV-2Bi1Ymcevz-2FyUxhBF7kwMbSWKgFSaXK4aan6GLXp20SJM9Nmkyv8UuRg8FKDSqgBVNGtqgjOXW5TD2PKfUazk-2Fps-2B1cOpsfQcYNAevmz5CNSoetB-2Bl2G-2FBGGfHZsqtmTVZGAbY0RpX7mSHCDYSCDX5VVgGzZZWpF1RnljMi-2BBHTyQ3pDtQNn4M7w0ZjZMPbYNkeMvUvZrdzkB2XusaVBV1-2FEKOEvQCIxjoyhKuqnAVN7-2BcDMxu08QacgiP2oWHWjeQgP3LGx7GvGjxO1JHgSLn0lnPH6nioJItAO4E4dc6DkX8047U0ctnYnfMky7jRKf3lLib4q8FN-2F9MjdK0Lf0sj9W-2BEbyIBhWJIDO-2BIocLQ-3D-3D)
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Select this request: C152298-091423.
* Select the 'View Files' button.
* You can download records individually or all at the same time by clicking 'Download All'.
* Please save your records as you may only download them from the system three times. If you do not download your records within 30 days of request closure, the link to your records will expire.
If you believe you have received privileged or confidential records in error, please notify the City of Seattle immediately, through the Public Records Request Center or by email. Privileged or confidential records provided or received in error should not be reviewed, used, disseminated, distributed, or copied, and should be destroyed immediately. Thank you in advance for your cooperation.
We have not prepared a detailed exemption log, as only limited information has been redacted from the responsive records. The information normally provided in an exemption log, such as title, author, recipient, subject, and number of pages, is readily ascertainable from looking at the redacted records. Redactions have been applied throughout the documents pursuant to the following exemption: Ex.01A - Attorney-Client Privileged Communications - RCW 42.56.070 and 5.60.060 - Records reflect communication between a client and an attorney for the purpose of seeking or providing legal advice.
We have provided all records responsive to your request. Your request is now closed.
Sincerely,
Tracie Cantrell
