Email Metadata
It is a clone of this request.
| Tracking # |
C167629-011824 |
| Submitted | Jan. 18, 2024 |
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Communications
From: Rose Terse
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of December 20, 2023 - January 17, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
From: Office of the Mayor
Dear Rose Terse,
Welcome to the City of Seattle Public Records Request Center (PRRC). Your request was received on January 18, 2024 and is appended below.
The reference number for this request is C167629-011824. You will see this number in the title of any communications about this request.
You will hear from a Public Disclosure Officer within five business days regarding the status of your request.
Please visit the City of Seattle Public Records Request Center where you can manage your profile and access your request. Your login ID is: requests@muckrock.com
If a Public Disclosure Officer submitted your public disclosure request into the PRRC on your behalf, please login and complete your new user account by following these steps:
* Access the Public Records Request Center
* Select 'Forgot my Password'
* Enter your 'Login ID' (email address)
* A temporary password will be sent to you via email
* Login with the temporary password
You may now visit the PRRC 'My Records Request Center' anytime!
Request C167629-011824:
" To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of December 20, 2023 - January 17, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
Upload documents directly: https://www.muckrock.com/
From: Office of the Mayor
--- Please respond above this line ---
Dear Rose Terse,
This acknowledges receipt of your public disclosure request C167629-011824 received on January 18, 2024 regarding: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of December 20, 2023 - January 17, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
Upload documents directly: https://www.muckrock.com/
We need to clarify your request in the following way:
Unless otherwise clarified by you, we will understand the correct date range for the request to be December 20, 2023 - January 17, 2024. Please provide clarification within five business days if our understanding is incorrect.
At this time, we anticipate that we will be able to provide requested records or a first installment of records on or about March 19, 2024. However, please note that this time estimate may change depending on any clarification you provide and as we continue to process your request.
Sincerely,
Kyle Ponton-Welty
Office of the Mayor
City of Seattle
From: Rose Terse
Hello Kyle,
Yes, please use the corrected date range.
Thank you,
Rose
From: Office of the Mayor
--- Please respond above this line ---
Dear Rose Terse,
This communication is in response to your public disclosure request C167629-011824 received on January 18, 2024.
The purpose of this email is to provide a status update regarding your request. The Mayor's Office needs additional time to respond to your request due to additional time needed for reviewing records. At this time, the Department anticipates that it will be able to provide the requested records or a first installment of records on or about April 9, 2024.
Sincerely,
Kyle Ponton-Welty
Office of the Mayor
City of Seattle
From: Office of the Mayor
--- Please respond above this line ---
Dear Rose Terse,
This communication is in response to your public disclosure request C167629-011824 received on January 18, 2024.
The purpose of this email is to provide a status update regarding your request. Your request returned approximately 90,000 rows of data that are still in process of being reviewed. The Mayor's Office needs additional time to respond to your request due to additional time needed for reviewing records . At this time, the Department anticipates that it will be able to provide the requested records or a first installment of records on or about April 30, 2024.
Sincerely,
Kyle Ponton-Welty
Office of the Mayor
City of Seattle
From: Office of the Mayor
--- Please respond above this line ---
Dear Rose Terse,
This communication is in response to your public disclosure request C167629-011824 received on January 18, 2024.
The purpose of this email is to provide a status update regarding your request. The Mayor's Office needs additional time to respond to your request due to additional time needed for reviewing records. At this time, the Department anticipates that it will be able to provide the requested records or a first installment of records on or about May 17, 2024.
Sincerely,
Kyle Ponton-Welty
Office of the Mayor
City of Seattle
From: Office of the Mayor
Dear Rose Terse,
Records in response to your public disclosure request C167629-011824 received on January 18, 2024 are now available. The cost for the records is as follows:
Invoice Number: INV24-C167629-1
Total: $1.25
To pay online, please follow these steps:
Please note that you will need to disable any pop-up blockers to make a payment using the system.
* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Find this request: C167629-011824.
* Select the 'View Invoices' button.
* Opens a pop-up window showing your invoice: INV24-C167629-1.
* Click on the invoice and then the 'Pay Now' button.
* Continue processing your payment.
* Select 'Done'.
* Once the payment process is done, you are returned to the Public Records Request Center.
* After your payment is successful you will receive an email from our payments center.
Once your payment has been approved, we will send you an email with instructions on how to download your records. Note that City staff must manually upload records. Records will be available one to two business days after payment.
Please let your public disclosure officer (PDO) know if you are unable to pay online; your PDO will work with you on alternative ways to make your payment.
You have 30 days from today's date to pay for your records. If the City does not receive your payment within this time period, your request will be considered abandoned, and you will need to submit a new request.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Office of the Mayor
5/17/2024 7:06:28 PM
Name: Rose Terse
RE: Public Disclosure Request Payment
This message is from the City of Seattle's Payment Center.
Please notice the 'Payment Status' below. If the payment was successful, you will also receive an email from the City of Seattle Public Records Request Center with additional information regarding your request.
Confirmation of your payment(s) made on 5/17/2024 7:06:28 PM by Rose Terse for $1.25.
Account Number: 82965
Payment Date: 5/17/2024
Payment Status: AUTHORIZED
Confirmation Code: 762172
Payment Amount: $ 1.25
If the payment was not successful, the 'Confirmation Code' will show 'none'. Please try the payment process again and if it continues to be unsuccessful, contact the Customer Service Bureau and let them know which department you are requesting records from ( 206-684-2489).
Please add COS_Records-Request-Center-Payments@seattle.gov to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:COS_Records-Request-Center-Payments@seattle.gov)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Office of the Mayor
Dear Rose Terse,
Thank you for your recent payment to the City of Seattle Public Records Request Center on 05/17/2024.
Within one to two business days, you will receive an email from your public disclosure officer indicating your records are available and instructing you on how to retrieve them. Public Disclosure Request Number: C167629-011824 Invoice Number: INV24-C167629-1 Payment Date: 05/17/2024 Invoice Status: Paid
You can view your payments by logging in to the Public Records Request Center.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Office of the Mayor
--- Please respond above this line ---
Dear Rose Terse,
Records are now available in response to your request C167629-011824 regarding the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of December 20, 2023 - January 17, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
Upload documents directly: https://www.muckrock.com/
The records being made available to you at this time include the following: a pdf containing the metadata you requested.
To download your records, please:
* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Select this request: C167629-011824.
* Select the 'View Files' button.
* You can download records individually or all at the same time by clicking 'Download All'.
* Please save your records as you may only download them from the system three times. If you do not download your records within 30 days of request closure, the link to your records will expire.
If you believe you have received privileged or confidential records in error, please notify the City of Seattle immediately, through the Public Records Request Center or by email. Privileged or confidential records provided or received in error should not be reviewed, used, disseminated, distributed, or copied, and should be destroyed immediately. Thank you in advance for your cooperation.
We have redacted records that are exempt from disclosure under the Public Records Act. Please see the attached exemption log.
We have provided all records responsive to your request. Your request is now closed.
Sincerely,
Kyle Ponton-Welty
Office of the Mayor
City of Seattle
-
2024.05.17_Installment
From: Rose Terse
Hello Kyle,
Please correct me if I am wrong but this looks like a list of emails sent to accounts operated by the mayor, not "sent by all accounts operated by the mayor's office" as stated in my original request. I see several emails sent by "@public.govdelivery.com", "@seattletimes.com", "@seattlesports.org" addresses in the "Email_sender" column that do not seem to be operated by the Mayor's Office listed in the installment I just received.
Thank you,
Rose
From: Office of the Mayor
--- Please respond above this line ---
Dear Rose Terse,
This email is in response to your public disclosure request C167629-011824 received on January 18, 2024 regarding the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of December 20, 2023 - January 17, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
Upload documents directly: https://www.muckrock.com/
Thank you for your message and please accept my apologies for the oversight.
You are correct in that the pdf that was provided to you is a list of e-mails sent to or from Mayor's Office e-mail accounts in the date range you requested. It does have the information you requested, but also has the additional information of e-mails sent to Mayor's Office e-mail accounts.
I am reopening your request and will work on filtering out the data for e-mails sent to Mayor's Office accounts in the date range you specified. If I'm not able to complete this by the end of today, I will be in touch with a date by which I anticipate having the revised pdf available.
Sincerely,
Kyle Ponton-Welty
Office of the Mayor
City of Seattle
From: Office of the Mayor
--- Please respond above this line ---
Dear Rose Terse,
This email is in response to your public disclosure request C167629-011824 received on January 18, 2024 regarding the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of December 20, 2023 - January 17, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
Upload documents directly: https://www.muckrock.com/
This e-mail is intended to update you on my progress with filtering out the excess data.
I've begun removing the metadata for messages to Mayor's Office e-mail accounts and expect to have this completed by May 24, 2024. I will be in touch by May 24, 2024 with an updated PDF and exemption log. Again, please accept my apologies for this oversight.
Sincerely,
Kyle Ponton-Welty
Office of the Mayor
City of Seattle
From: Office of the Mayor
--- Please respond above this line ---
Dear Rose Terse,
This email is in response to your public disclosure request C167629-011824 received on January 18, 2024 regarding the following: To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
The following metadata for emails sent by all accounts operated by the mayor's office between the dates of December 20, 2023 - January 17, 2023:
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
As this is a request for metadata, please do not include the email body in the returned records.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Rose Terse
Upload documents directly: https://www.muckrock.com/
Thank you for your patience.
I have filtered out the unrequested metadata from the pdf that was provided to you in the May 17, 2024 installment and have uploaded a revised pdf and exemption log for you today. Again, I apologize for the oversight and greatly appreciate your patience and understanding.
Your request is now considered closed.
Sincerely,
Kyle Ponton-Welty
Office of the Mayor
City of Seattle
-
2024.05.24_Installment