SHORELINE SCHOOL DISTRICT – (2023) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2023

This email will no longer be utilized for Public Records.

Shoreline School District is now managing new requests through the NextRequest system for Public Records Requests.

Please click here for new requests or visit our webpage at: (https://shorelinepublicschoolswa.nextrequest.com/) https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests (https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests)

All inquiries will be addressed through the NextRequest system.

Thank you!

--
Shoreline School District Public Records Requests (https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests)

Shoreline Public Schools, WA

************************************************************************

Your record request #24-76 has been submitted successfully.

As the requester, you can always see the status of your
request by signing into the Shoreline Public Schools, WA
portal.

If you haven't already signed in, you may need to
activate or setup your account to get started.
Once your account is activated, you can communicate directly with the Shoreline Public Schools, WA through NextRequest.

************************************************************************
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Good morning,
This is an acknowledgement of the attached public records request
received September
20, 2024, requesting a *"...**copy of all Public Records Requests received
by your agency in the year 2023 and a complete electronic copy of your
agency's Responses to each of these Public Records Requests for the year
2023."*

As authorized by RCW 425.56.520, the District will require additional time
to respond to your request for the purposes of locating and assembling the
information requested, notifying affected parties related to this request,
and to determine if any of the information requested is exempt under
Washington or federal law. At this time, the District anticipates it will
have records prepared for you on or before November 20, 2024.

The District has various fees for different types of records produced. Once
we have completed our search for records we will have a better idea as to
the size and scope of the record production, and can provide you an update
at that time prior to incurring charges. You may review our fee schedule
here, beginning on page 8: https://app.eduportal.com/documents/view/886377.

Thank you.
*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

Shoreline Public Schools, WA

************************************************************************

A message was sent to you regarding record request #24-76:

This is an acknowledgment of your public records request received on September 20, 2024.

As authorized by RCW 425.56.520, the District will require additional time to respond to your request for the purposes of locating and assembling the information requested, notifying affected parties related to this request, and determining if any of the information requested is exempt under Washington or federal law. At this time, the District anticipates it will have records prepared for you in installments with the first being on or before November 20, 2024.

The District has various fees for different types of records produced. Once we have completed our search for records, we will have a better idea as to the size and scope of the record production and can provide you an update at that time prior to incurring charges. You may review our fee schedule beginning on page 8: https://app.eduportal.com/documents/view/886377.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Shoreline Public Schools, WA.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>

Good morning,
In response to your request from September 20, 2024, asking for:
*"...**copy of all Public Records Requests received by your agency in the
year 2023 and a complete electronic copy of your agency's Responses to each
of these Public Records Requests for the year 2023."*"

Shoreline School District has assembled an installment of 1110 electronic
documents responsive to your request.
The District has various fees for different types of records produced. You
may review our fee schedule here, beginning on page 8:
https://app.eduportal.com/documents/view/886377

The charges for this installment, at five cents per each four electronic
files or attachments to be uploaded, is $13.88.

This can be paid via phone to our District Cashier at 206-393-4101, or
during regular business hours at the Accounting Office at the Shoreline
Center located at 18560 1st Ave NE, Shoreline.

Once payment is received, documents responsive to the request will be
provided electronically.

If no payment is received for these documents by January 2, 2024, this
request will be closed.

As authorized by RCW 425.56.520, the District will require additional time
to respond to your request for the purposes of notifying affected parties
related to this request, and to determine if any of the information
requested is exempt under Washington or federal law. At this time, the
District anticipates it will have records prepared for you on or before
January 2, 2024.

Thank you.
*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

Good afternoon,
Per the email sent November 21, 2024, we did not receive payment for your
records request by January 2, 2025.

This request is closed.

*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

Shoreline Public Schools, WA

************************************************************************

Record request #24-76 has been closed. The closure reason supplied was:

Uploaded notification sent via email notifying requester the request is closed due to nonpayment.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Shoreline Public Schools, WA.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>

In previous correspondence, we communicated that this request would be
closed if payment in the amount of $13.88 was not received by January 2. On
January 3, we checked with our accounting department and were informed that
the required payment had not been received, so we let you know that the
request was closed for nonpayment.

On January 11, you wrote that “payment was made.” As a result, we
double-checked with our accounting department, which again confirmed that a
payment of $13.88 had not been received by the District.

If we are able to determine that you did pay, we will gladly reopen your
request, which at this time remains closed for nonpayment. However, without
evidence that the District received the required payment, the request will
remain closed. Please provide any information that you believe verifies
that the District received the $13.88 payment. For example, what method do
you believe you used to pay the District? When? Do you have a credit card
statement reflecting the payment or other proof of payment?

Thank you.

*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

---------- Forwarded message ---------
From: <requests@muckrock.com>
Date: Sat, Jan 11, 2025 at 6:29 AM
Subject: RE: Washington Public Records Act Request #24-76
To: <jennifer.mckibbin@shorelineschools.org>

Shoreline School District
Washington Public Records Act Office
18560 1st Ave. NE
Shoreline, WA 98155

January 11, 2025

This is a follow up to request number 24-76:

01-11-2025

via email to jennifer.mckibbin@shorelineschools.org

*** ANTICIPATE LITIGATION ***

Payment was made. No records produced.

*** ANTICIPATE LITIGATION ***

View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/

If prompted for a passcode, please enter:
••••••••

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 173571
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.

---

On Jan. 3, 2025:
Subject: Your Shoreline Public Schools, WA public records request #24-76
has been closed.
Shoreline Public Schools, WA

************************************************************************

Record request #24-76 has been closed. The closure reason supplied was:

Uploaded notification sent via email notifying requester the request is
closed due to nonpayment.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to
contact staff at Shoreline Public Schools, WA.<br><em>Technical
support:</em> See our <a href="
https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help
page</a>

---

On Jan. 3, 2025:
Subject: Re: PRR 24-76 Re: Washington Public Records Act Request: SHORELINE
SCHOOL DISTRICT – (2023) Request for a complete electronic copy of all
Public Records Requests received by the District including the District
Responses for the year 2023
Good afternoon,
Per the email sent November 21, 2024, we did not receive payment for your
records request by January 2, 2025.

This request is closed.

*Shoreline School District*
Public Records Requests
<
https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests
>

---

On Nov. 21, 2024:
Subject: PRR 24-76 Re: Washington Public Records Act Request: SHORELINE
SCHOOL DISTRICT – (2023) Request for a complete electronic copy of all
Public Records Requests received by the District including the District
Responses for the year 2023
Good morning,
In response to your request from September 20, 2024, asking for:
*"...**copy of all Public Records Requests received by your agency in the
year 2023 and a complete electronic copy of your agency's Responses to each
of these Public Records Requests for the year 2023."*"

Shoreline School District has assembled an installment of 1110 electronic
documents responsive to your request.
The District has various fees for different types of records produced. You
may review our fee schedule here, beginning on page 8:
https://app.eduportal.com/documents/view/886377

The charges for this installment, at five cents per each four electronic
files or attachments to be uploaded, is $13.88.

This can be paid via phone to our District Cashier at 206-393-4101, or
during regular business hours at the Accounting Office at the Shoreline
Center located at 18560 1st Ave NE, Shoreline.

Once payment is received, documents responsive to the request will be
provided electronically.

If no payment is received for these documents by January 2, 2024, this
request will be closed.

As authorized by RCW 425.56.520, the District will require additional time
to respond to your request for the purposes of notifying affected parties
related to this request, and to determine if any of the information
requested is exempt under Washington or federal law. At this time, the
District anticipates it will have records prepared for you on or before
January 2, 2024.

Thank you.
*Shoreline School District*
Public Records Requests
<
https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests
>

---

On Sept. 27, 2024:
Subject: [External Message Added] Shoreline Public Schools, WA public
records request #24-76
Shoreline Public Schools, WA

************************************************************************

A message was sent to you regarding record request #24-76:

This is an acknowledgment of your public records request received on
September 20, 2024.

As authorized by RCW 425.56.520, the District will require additional time
to respond to your request for the purposes of locating and assembling the
information requested, notifying affected parties related to this request,
and determining if any of the information requested is exempt under
Washington or federal law. At this time, the District anticipates it will
have records prepared for you in installments with the first being on or
before November 20, 2024.

The District has various fees for different types of records produced. Once
we have completed our search for records, we will have a better idea as to
the size and scope of the record production and can provide you an update
at that time prior to incurring charges. You may review our fee schedule
beginning on page 8: https://app.eduportal.com/documents/view/886377.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to
contact staff at Shoreline Public Schools, WA.<br><em>Technical
support:</em> See our <a href="
https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help
page</a>

---

On Sept. 27, 2024:
Subject: Re: Washington Public Records Act Request: SHORELINE SCHOOL
DISTRICT – (2023) Request for a complete electronic copy of all Public
Records Requests received by the District including the District Responses
for the year 2023
Good morning,
This is an acknowledgement of the attached public records request
received September
20, 2024, requesting a *"...**copy of all Public Records Requests received
by your agency in the year 2023 and a complete electronic copy of your
agency's Responses to each of these Public Records Requests for the year
2023."*

As authorized by RCW 425.56.520, the District will require additional time
to respond to your request for the purposes of locating and assembling the
information requested, notifying affected parties related to this request,
and to determine if any of the information requested is exempt under
Washington or federal law. At this time, the District anticipates it will
have records prepared for you on or before November 20, 2024.

The District has various fees for different types of records produced. Once
we have completed our search for records we will have a better idea as to
the size and scope of the record production, and can provide you an update
at that time prior to incurring charges. You may review our fee schedule
here, beginning on page 8: https://app.eduportal.com/documents/view/886377.

Thank you.
*Shoreline School District*
Public Records Requests
<
https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests
>

---

On Sept. 20, 2024:
Subject: Washington Public Records Act Request: SHORELINE SCHOOL DISTRICT –
(2023) Request for a complete electronic copy of all Public Records
Requests received by the District including the District Responses for the
year 2023
SHORELINE SCHOOL DISTRICT – (2023) Request for a complete electronic copy
of all Public Records Requests received by the District including the
District Responses for the year 2023

Via email: publicrecordsrequest@highlineschools.org

To Whom It May Concern:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request
the following records:

1. I request a complete electronic copy of all Public Records Requests
received by your agency in the year 2023 and a complete electronic copy of
your agency's Responses to each of these Public Records Requests for the
year 2023.

Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year
2023 can be excluded from this request.

RECORDS INSTALLMENTS - ORDER OF PRODUCTION

If production of responsive records will be completed in multiple
installments, please begin by producing records in REVERSE CHRONOLOGICAL
FORMAT BY DATE. The most recent public records should be produced first and
the oldest records produced last by date.

DEFINITION OF RECORDS AND WRITINGS

RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting,
typewriting, printing, photostating, photographing, and every other means
of recording any form of communication or representation including, but not
limited to, letters, words, pictures, sounds, or symbols, or combination
thereof, and all papers, maps, magnetic or paper tapes, photographic films
and prints, motion picture, film and video recordings, magnetic or punched
cards, discs, drums, diskettes, sound recordings, and other documents
including existing data compilations from which information may be obtained
or translated.

PRODUCTION PROCESSING AND DELIVERY OF ELECTRONIC RECORDS

Please provide all records in their native electronic format. Please do not
instead create new records by printing electronic files then scanning and
printing the newly scanned prints.

Washington State Law is clear that the use of 3rd party “portals” (Such as
GOVQA) for a public records request is optional for the requestor.
Respectfully I decline. Please provide all records electronically via
direct email attachment to this email address.

Please do not register this requestor for, nor direct this requestor to the
use of any 3rd party commercial portal including but not limited to
FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm,
or any other online service other than a direct NO PASSWORD REQUIRED, NO
REGISTRATION REQUIRED, internet cloud-based download link, or electronic
email.

Do not send any portion of this public records request to any 3rd party
for-profit corporation such as GOVQA, a Grannicus Corporation or
NEXT-REQUEST.

Do not register this request with any for profit portal or 3rd party
organization such as GOVQA, a Grannicus Corporation, or NEXT-REQUEST.

PUBLIC RECORDS REQUESTS SUBMITTED VIA EMAIL

*** FORWARD THIS PUBLIC RECORDS REQUEST TO PUBLIC RECORDS OFFICER ***

RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of
public records.

"...Agencies shall honor requests received in person during an agency's
normal office hours, or by mail or email, for identifiable public records
unless exempted by provisions of this chapter. No official format is
required for making a records request; however, agencies may recommend that
requestors submit requests using an agency provided form or web page."

This public records request is being made via email. This public records
request will be honored and fulfilled by your agency via email as requested
or relief will be sought per statute.

NATIVE ELECTRONIC FORMAT

Please provide all identified public records in their NATIVE electronic
format, either .pst file or .pdf PORTFOLIO file. Please provide all
electronic records in the fewest number of individual files as per native
format or use free .zip compression in each installment.

FEES
In the event that there are fees, please inform us of the total charges in
advance of fulfilling the request in strict compliance with all provisions
of the Washington State Public Records Act.

EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the
production of responsive records are accompanied by a complete and detailed
exemption log noting the valid legal reason for each exemption at each
redaction location in the record produced, as well as the specific number
of pages if any that your agency redacts or withholds in their entirety.
Each redaction should be noted by footnote or by a clear reference to the
specific justification for that redaction, and only the minimal exempt
portion of any record may be withheld.

COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists
of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this
public records request is not being made for any commercial purpose
whatsoever. Also, this public records request is not being made for a "list
of individuals." This declaration satisfies all requirements of RCW 42.56
regarding prohibitions on lists and commercial purposes. No additional
commercial purpose declaration will be completed for this public records
request.

PRESERVATION OF PUBLIC RECORDS *** ANTICIPATE LITIGATION ***

WAC 44-14-03005 RETENTION OF PUBLIC RECORDS

The lawful destruction of public records is governed by retention
schedules. The unlawful destruction of public records can be a crime. RCW
40.16.010 and 40.16.020. An agency is prohibited from destroying a public
record, even if it is about to be lawfully destroyed under a retention
schedule, if a public records request has been made for that record. RCW
42.56.100. Additional retention requirements might apply if the records may
be relevant to actual or anticipated litigation. The agency is required to
retain the record until the record request has been resolved.

Note: An agency can be found to violate the Public Records Act and be
subject to the attorneys' fees and penalty provision if it prematurely
destroys a requested record after a request is made. See Yacobellis v. City
of Bellingham, 55 Wn. App. 706, 780 P.2d 272 (1989). However, it is not a
violation of the Public Records Act if a record is destroyed prior to an
agency's receipt of a public records request for that record. Bldg. Indus.
Ass'n of Wash. v. McCarthy, 152 Wn. App. 720, 218 P.3d 196 (2009); West v.
Dep't of
Nat. Res., 163 Wn. App. 238, 258 P.3d 78 (2011). The Public Records Act
(chapter 42.56 RCW) and the records retention statutes (chapter 40.14 RCW)
are two different laws.

COMMUNICATION VIA EMAIL

Please send all requests for clarification, status updates, and production
of responsive electronic documents via direct email reply.

The requested documents will be made available to the general public.

Thank you in advance for your anticipated cooperation in this matter. We
look forward to receiving your response to this request within 5 business
days, as the statute requires.

Good Luck.

View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/

If prompted for a passcode, please enter:
••••••••

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 173571
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.

Good afternoon.

Upon further review the copying costs communicated to you on November 24,
2024, were not correct. The fee owed should instead have been $0.60,
calculated as five cents per every four electronic files. There are 48
responsive
electronic files being produced.

Once we receive payment for this amount, we will promptly email the
requested installment of records to you.

This can be paid via phone to our District Cashier at 206-393-4101, or
during regular business hours at theAccounting Office at the Shoreline
Center located at 18560 1st Ave NE, Shoreline.

If you wish to mail your payment, please send to the above address, ATTN:
Public Records Officer

If we do not receive payment by April 21, 2025, we will close the request
per Procedure 4040P and WAC44-14-040(12).

Thank you.

*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>