SHORELINE SCHOOL DISTRICT – (2024) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2024

Shoreline Public Schools, WA

************************************************************************

Your record request #24-80 has been submitted successfully.

As the requester, you can always see the status of your
request by signing into the Shoreline Public Schools, WA
portal.

If you haven't already signed in, you may need to
activate or setup your account to get started.
Once your account is activated, you can communicate directly with the Shoreline Public Schools, WA through NextRequest.

************************************************************************
Reply to this email or sign in to contact Shoreline Public Schools, WA.<br><br>
<a href="https://shorelinepublicschoolswa.nextrequest.com/settings?id=1628639">Change your email settings</a> | <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">Visit our help center</a>

Hello,
This is an acknowledgement of the attached public records request
received September 27, 2024 , requesting "...a complete electronic copy of
all Public Records Requests received by your agency in the year 2024 and a
complete electronic copy of your agency's Responses to each of these Public
Records Requests for the year 2024."

As authorized by RCW 425.56.520, the District will require additional time
to respond to your request for the purposes of locating and assembling the
information requested, notifying affected parties related to this request,
and to determine if any of the information requested is exempt under
Washington or federal law. At this time, the District anticipates it will
have records prepared for you on or before November 8, 2024.

The District has various fees for different types of records produced. Once
we have completed our search for records we will have a better idea as to
the size and scope of the record production, and can provide you an update
at that time prior to incurring charges. You may review our fee schedule
here, beginning on page 8: https://app.eduportal.com/documents/view/886377.

*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

This email will no longer be utilized for Public Records.

Shoreline School District is now managing new requests through the NextRequest system for Public Records Requests.

Please click here for new requests or visit our webpage at: (https://shorelinepublicschoolswa.nextrequest.com/) https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests (https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests)

All inquiries will be addressed through the NextRequest system.

Thank you!

--
Shoreline School District Public Records Requests (https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests)

Good afternoon,

This is Shoreline School District with an initial installment to your
request for public records received September 27, 2024, requesting “…a
complete electronic copy of all Public Records Requests received by your
agency in the year 2024 and a complete electronic copy of your agency's
Responses to each of these Public Records Requests for the year 2024.”

We apologize for the delay in providing the records you requested. Please
accept the attached documents responsive to your request.

Because the cost of producing the enclosed documents is less than $2.00,
charges have been waived for this response to your request for public
records.

As authorized by RCW 425.56.520, the District will require additional time
to respond to your request for the purposes of notifying affected parties
related to this request, and to determine if any of the information
requested is exempt under Washington or federal law. At this time, the
District anticipates it will have additional records prepared for you on or
before November 27, 2024.

Thank you.
*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

On Thu, Nov 7, 2024 at 10:00 PM <requests@muckrock.com>
wrote:

>
> Shoreline School District
> Washington Public Records Act Office
> 18560 1st Ave. NE
> Shoreline, WA 98155
>
> November 8, 2024
>
> This is a follow up to request number 24-80:
>
> To Whom It May Concern:
>
> I'm following up on the following Washington Public Records Act request,
> copied below, and originally submitted on Sept. 27, 2024. You had
> previously indicated that it would be completed on Nov. 8, 2024. I wanted
> to check on the status of my request, and to see if there was a new
> estimated completion date. You had assigned it reference number #24-80.
>
> Thanks for your help, and let me know if further clarification is needed.
>
> View request history, upload responsive documents, and report problems
> here:
>
> https://www.muckrock.com/
>
> If prompted for a passcode, please enter:
> ••••••••
>
> Filed via MuckRock.com
> E-mail (Preferred): requests@muckrock.com
>
> PLEASE NOTE OUR NEW ADDRESS
> For mailed responses, please address (see note):
> MuckRock News
> DEPT MR 173907
> 263 Huntington Ave
> Boston, MA 02115
>
> PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
> being sent through MuckRock by the above in order to better track, share,
> and manage public records requests. Also note that improperly addressed
> (i.e., with the requester's name rather than "MuckRock News" and the
> department number) requests might be returned as undeliverable.
>
> ---
>
> On Oct. 7, 2024:
> Subject: PRR 24-80
> Hello,
> This is an acknowledgement of the attached public records request
> received September 27, 2024 , requesting "...a complete electronic copy of
> all Public Records Requests received by your agency in the year 2024 and a
> complete electronic copy of your agency's Responses to each of these Public
> Records Requests for the year 2024."
>
> As authorized by RCW 425.56.520, the District will require additional time
> to respond to your request for the purposes of locating and assembling the
> information requested, notifying affected parties related to this request,
> and to determine if any of the information requested is exempt under
> Washington or federal law. At this time, the District anticipates it will
> have records prepared for you on or before November 8, 2024.
>
> The District has various fees for different types of records produced. Once
> we have completed our search for records we will have a better idea as to
> the size and scope of the record production, and can provide you an update
> at that time prior to incurring charges. You may review our fee schedule
> here, beginning on page 8: https://app.eduportal.com/documents/view/886377
> .
>
> *Shoreline School District*
> Public Records Requests
> <
> https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests
> >
>
> ---
>
> On Sept. 30, 2024:
> Subject: Your Shoreline Public Schools, WA public records request #24-80
> has been opened.
> Shoreline Public Schools, WA
>
> ************************************************************************
>
> Your record request #24-80 has been submitted successfully.
>
> As the requester, you can always see the status of your
> request by signing into the Shoreline Public Schools, WA
> portal.
>
> If you haven't already signed in, you may need to
> activate or setup your account to get started.
> Once your account is activated, you can communicate directly with the
> Shoreline Public Schools, WA through NextRequest.
>
> ************************************************************************
> Reply to this email or sign in to contact Shoreline Public Schools,
> WA.<br><br>
> <a href="
> https://shorelinepublicschoolswa.nextrequest.com/settings?id=1628639">Change
> your email settings</a> | <a href="
> https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">Visit
> our help center</a>
>
> ---
>
> On Sept. 27, 2024:
> Subject: Washington Public Records Act Request: SHORELINE SCHOOL DISTRICT
> – (2024) Request for a complete electronic copy of all Public Records
> Requests received by the District including the District Responses for the
> year 2024
> 09-27-2024
>
> SHORELINE SCHOOL DISTRICT – (2024) Request for a complete electronic copy
> of all Public Records Requests received by the District including the
> District Responses for the year 2024
>
> Via email: public.records@ssd412.org
>
> To Whom It May Concern:
>
> Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request
> the following records:
>
> 1. I request a complete electronic copy of all Public Records Requests
> received by your agency in the year 2024 and a complete electronic copy of
> your agency's Responses to each of these Public Records Requests for the
> year 2024.
>
> Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year
> 2024 can be excluded from this request.
>
> RECORDS INSTALLMENTS - ORDER OF PRODUCTION
>
> If production of responsive records will be completed in multiple
> installments, please begin by producing records in REVERSE CHRONOLOGICAL
> FORMAT BY DATE. The most recent public records should be produced first and
> the oldest records produced last by date.
>
> DEFINITION OF RECORDS AND WRITINGS
>
> RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting,
> typewriting, printing, photostating, photographing, and every other means
> of recording any form of communication or representation including, but not
> limited to, letters, words, pictures, sounds, or symbols, or combination
> thereof, and all papers, maps, magnetic or paper tapes, photographic films
> and prints, motion picture, film and video recordings, magnetic or punched
> cards, discs, drums, diskettes, sound recordings, and other documents
> including existing data compilations from which information may be obtained
> or translated.
>
> PRODUCTION PROCESSING AND DELIVERY OF ELECTRONIC RECORDS
>
> Please provide all records in their native electronic format. Please do
> not instead create new records by printing electronic files then scanning
> and printing the newly scanned prints.
>
> Washington State Law is clear that the use of 3rd party “portals” (Such as
> GOVQA) for a public records request is optional for the requestor.
> Respectfully I decline. Please provide all records electronically via
> direct email attachment to this email address.
>
> Please do not register this requestor for, nor direct this requestor to
> the use of any 3rd party commercial portal including but not limited to
> FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm,
> or any other online service other than a direct NO PASSWORD REQUIRED, NO
> REGISTRATION REQUIRED, internet cloud-based download link, or electronic
> email.
>
> Do not send any portion of this public records request to any 3rd party
> for-profit corporation such as GOVQA, a Grannicus Corporation or
> NEXT-REQUEST.
>
> Do not register this request with any for profit portal or 3rd party
> organization such as GOVQA, a Grannicus Corporation, or NEXT-REQUEST.
>
> PUBLIC RECORDS REQUESTS SUBMITTED VIA EMAIL
>
> *** FORWARD THIS PUBLIC RECORDS REQUEST TO PUBLIC RECORDS OFFICER ***
>
> RCW 42.56.080 - Identifiable records—Facilities for copying—Availability
> of public records.
>
> "...Agencies shall honor requests received in person during an agency's
> normal office hours, or by mail or email, for identifiable public records
> unless exempted by provisions of this chapter. No official format is
> required for making a records request; however, agencies may recommend that
> requestors submit requests using an agency provided form or web page."
>
> This public records request is being made via email. This public records
> request will be honored and fulfilled by your agency via email as requested
> or relief will be sought per statute.
>
> NATIVE ELECTRONIC FORMAT
>
> Please provide all identified public records in their NATIVE electronic
> format, either .pst file or .pdf PORTFOLIO file. Please provide all
> electronic records in the fewest number of individual files as per native
> format or use free .zip compression in each installment.
>
> FEES
> In the event that there are fees, please inform us of the total charges in
> advance of fulfilling the request in strict compliance with all provisions
> of the Washington State Public Records Act.
>
> EXEMPTION LOGS
> Please ensure all redactions or exemptions claimed by your agency in the
> production of responsive records are accompanied by a complete and detailed
> exemption log noting the valid legal reason for each exemption at each
> redaction location in the record produced, as well as the specific number
> of pages if any that your agency redacts or withholds in their entirety.
> Each redaction should be noted by footnote or by a clear reference to the
> specific justification for that redaction, and only the minimal exempt
> portion of any record may be withheld.
>
> COMMERCIAL PURPOSE DECLARATION
> The Washington State Public Records Act prohibits the disclosure of “lists
> of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this
> public records request is not being made for any commercial purpose
> whatsoever. Also, this public records request is not being made for a "list
> of individuals." This declaration satisfies all requirements of RCW 42.56
> regarding prohibitions on lists and commercial purposes. No additional
> commercial purpose declaration will be completed for this public records
> request.
>
> PRESERVATION OF PUBLIC RECORDS *** ANTICIPATE LITIGATION ***
>
> WAC 44-14-03005 RETENTION OF PUBLIC RECORDS
>
> The lawful destruction of public records is governed by retention
> schedules. The unlawful destruction of public records can be a crime. RCW
> 40.16.010 and 40.16.020. An agency is prohibited from destroying a public
> record, even if it is about to be lawfully destroyed under a retention
> schedule, if a public records request has been made for that record. RCW
> 42.56.100. Additional retention requirements might apply if the records may
> be relevant to actual or anticipated litigation. The agency is required to
> retain the record until the record request has been resolved.
>
> Note: An agency can be found to violate the Public Records Act and be
> subject to the attorneys' fees and penalty provision if it prematurely
> destroys a requested record after a request is made. See Yacobellis v. City
> of Bellingham, 55 Wn. App. 706, 780 P.2d 272 (1989). However, it is not a
> violation of the Public Records Act if a record is destroyed prior to an
> agency's receipt of a public records request for that record. Bldg. Indus.
> Ass'n of Wash. v. McCarthy, 152 Wn. App. 720, 218 P.3d 196 (2009); West v.
> Dep't of
> Nat. Res., 163 Wn. App. 238, 258 P.3d 78 (2011). The Public Records Act
> (chapter 42.56 RCW) and the records retention statutes (chapter 40.14 RCW)
> are two different laws.
>
> COMMUNICATION VIA EMAIL
>
> Please send all requests for clarification, status updates, and production
> of responsive electronic documents via direct email reply.
>
> The requested documents will be made available to the general public.
>
> Thank you in advance for your anticipated cooperation in this matter. We
> look forward to receiving your response to this request within 5 business
> days, as the statute requires.
>
> Good Luck.
>
> View request history, upload responsive documents, and report problems
> here:
>
> https://www.muckrock.com/
>
> If prompted for a passcode, please enter:
> ••••••••
>
> Filed via MuckRock.com
> E-mail (Preferred): requests@muckrock.com
>
> PLEASE NOTE OUR NEW ADDRESS
> For mailed responses, please address (see note):
> MuckRock News
> DEPT MR 173907
> 263 Huntington Ave
> Boston, MA 02115
>
> PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
> being sent through MuckRock by the above in order to better track, share,
> and manage public records requests. Also note that improperly addressed
> (i.e., with the requester's name rather than "MuckRock News" and the
> department number) requests might be returned as undeliverable.
>
>

Good afternoon,
This is Shoreline School District with notification of an installment to
your request for public records received September 27, 2024, requesting “…a
complete electronic copy of all Public Records Requests received by your
agency in the year 2024 and a complete electronic copy of your agency's
Responses to each of these Public Records Requests for the year 2024.”

An installment of 4,039 electronic files at five cents per each four
electronic files/attachment uploaded to email or electronic delivery, has
been prepared.
Per our policy/procedure 4040/4040P, the total amount for your request is
$50.49.

https://app.eduportal.com/documents/view/857684
<http://web.shorelineschools.org/school_board/policy_manual/content/4040P.pdf>

https://app.eduportal.com/documents/view/886377

This can be paid via phone to our District Cashier at 206-393-4101, or
during regular business hours at the Accounting Office at the Shoreline
Center located at 18560 1st Ave NE, Shoreline.

Once payment is received, documents responsive to the request will be
provided electronically.

If we do not receive payment for these documents by February 7, 2025, this
request will be closed.

Thank you.

*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

On Fri, Nov 15, 2024 at 5:05 PM Public Records <public.records@ssd412.org>
wrote:

> Good afternoon,
>
> This is Shoreline School District with an initial installment to your
> request for public records received September 27, 2024, requesting “…a
> complete electronic copy of all Public Records Requests received by your
> agency in the year 2024 and a complete electronic copy of your agency's
> Responses to each of these Public Records Requests for the year 2024.”
>
> We apologize for the delay in providing the records you requested. Please
> accept the attached documents responsive to your request.
>
> Because the cost of producing the enclosed documents is less than $2.00,
> charges have been waived for this response to your request for public
> records.
>
> As authorized by RCW 425.56.520, the District will require additional time
> to respond to your request for the purposes of notifying affected parties
> related to this request, and to determine if any of the information
> requested is exempt under Washington or federal law. At this time, the
> District anticipates it will have additional records prepared for you on or
> before November 27, 2024.
>
> Thank you.
> *Shoreline School District*
> Public Records Requests
> <https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>
>
>
>
>
>
> On Thu, Nov 7, 2024 at 10:00 PM <requests@muckrock.com>
> wrote:
>
>>
>> Shoreline School District
>> Washington Public Records Act Office
>> 18560 1st Ave. NE
>> Shoreline, WA 98155
>>
>> November 8, 2024
>>
>> This is a follow up to request number 24-80:
>>
>> To Whom It May Concern:
>>
>> I'm following up on the following Washington Public Records Act request,
>> copied below, and originally submitted on Sept. 27, 2024. You had
>> previously indicated that it would be completed on Nov. 8, 2024. I wanted
>> to check on the status of my request, and to see if there was a new
>> estimated completion date. You had assigned it reference number #24-80.
>>
>> Thanks for your help, and let me know if further clarification is needed.
>>
>> View request history, upload responsive documents, and report problems
>> here:
>>
>> https://www.muckrock.com/
>>
>> If prompted for a passcode, please enter:
>> ••••••••
>>
>> Filed via MuckRock.com
>> E-mail (Preferred): requests@muckrock.com
>>
>> PLEASE NOTE OUR NEW ADDRESS
>> For mailed responses, please address (see note):
>> MuckRock News
>> DEPT MR 173907
>> 263 Huntington Ave
>> Boston, MA 02115
>>
>> PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
>> being sent through MuckRock by the above in order to better track, share,
>> and manage public records requests. Also note that improperly addressed
>> (i.e., with the requester's name rather than "MuckRock News" and the
>> department number) requests might be returned as undeliverable.
>>
>> ---
>>
>> On Oct. 7, 2024:
>> Subject: PRR 24-80
>> Hello,
>> This is an acknowledgement of the attached public records request
>> received September 27, 2024 , requesting "...a complete electronic copy of
>> all Public Records Requests received by your agency in the year 2024 and a
>> complete electronic copy of your agency's Responses to each of these
>> Public
>> Records Requests for the year 2024."
>>
>> As authorized by RCW 425.56.520, the District will require additional time
>> to respond to your request for the purposes of locating and assembling the
>> information requested, notifying affected parties related to this request,
>> and to determine if any of the information requested is exempt under
>> Washington or federal law. At this time, the District anticipates it will
>> have records prepared for you on or before November 8, 2024.
>>
>> The District has various fees for different types of records produced.
>> Once
>> we have completed our search for records we will have a better idea as to
>> the size and scope of the record production, and can provide you an update
>> at that time prior to incurring charges. You may review our fee schedule
>> here, beginning on page 8:
>> https://app.eduportal.com/documents/view/886377.
>>
>> *Shoreline School District*
>> Public Records Requests
>> <
>> https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests
>> >
>>
>> ---
>>
>> On Sept. 30, 2024:
>> Subject: Your Shoreline Public Schools, WA public records request #24-80
>> has been opened.
>> Shoreline Public Schools, WA
>>
>> ************************************************************************
>>
>> Your record request #24-80 has been submitted successfully.
>>
>> As the requester, you can always see the status of your
>> request by signing into the Shoreline Public Schools, WA
>> portal.
>>
>> If you haven't already signed in, you may need to
>> activate or setup your account to get started.
>> Once your account is activated, you can communicate directly with the
>> Shoreline Public Schools, WA through NextRequest.
>>
>> ************************************************************************
>> Reply to this email or sign in to contact Shoreline Public Schools,
>> WA.<br><br>
>> <a href="
>> https://shorelinepublicschoolswa.nextrequest.com/settings?id=1628639">Change
>> your email settings</a> | <a href="
>> https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">Visit
>> our help center</a>
>>
>> ---
>>
>> On Sept. 27, 2024:
>> Subject: Washington Public Records Act Request: SHORELINE SCHOOL DISTRICT
>> – (2024) Request for a complete electronic copy of all Public Records
>> Requests received by the District including the District Responses for the
>> year 2024
>> 09-27-2024
>>
>> SHORELINE SCHOOL DISTRICT – (2024) Request for a complete electronic copy
>> of all Public Records Requests received by the District including the
>> District Responses for the year 2024
>>
>> Via email: public.records@ssd412.org
>>
>> To Whom It May Concern:
>>
>> Pursuant to the Washington Public Records Act [RCW 42.56] I hereby
>> request the following records:
>>
>> 1. I request a complete electronic copy of all Public Records Requests
>> received by your agency in the year 2024 and a complete electronic copy of
>> your agency's Responses to each of these Public Records Requests for the
>> year 2024.
>>
>> Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year
>> 2024 can be excluded from this request.
>>
>> RECORDS INSTALLMENTS - ORDER OF PRODUCTION
>>
>> If production of responsive records will be completed in multiple
>> installments, please begin by producing records in REVERSE CHRONOLOGICAL
>> FORMAT BY DATE. The most recent public records should be produced first and
>> the oldest records produced last by date.
>>
>> DEFINITION OF RECORDS AND WRITINGS
>>
>> RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting,
>> typewriting, printing, photostating, photographing, and every other means
>> of recording any form of communication or representation including, but not
>> limited to, letters, words, pictures, sounds, or symbols, or combination
>> thereof, and all papers, maps, magnetic or paper tapes, photographic films
>> and prints, motion picture, film and video recordings, magnetic or punched
>> cards, discs, drums, diskettes, sound recordings, and other documents
>> including existing data compilations from which information may be obtained
>> or translated.
>>
>> PRODUCTION PROCESSING AND DELIVERY OF ELECTRONIC RECORDS
>>
>> Please provide all records in their native electronic format. Please do
>> not instead create new records by printing electronic files then scanning
>> and printing the newly scanned prints.
>>
>> Washington State Law is clear that the use of 3rd party “portals” (Such
>> as GOVQA) for a public records request is optional for the requestor.
>> Respectfully I decline. Please provide all records electronically via
>> direct email attachment to this email address.
>>
>> Please do not register this requestor for, nor direct this requestor to
>> the use of any 3rd party commercial portal including but not limited to
>> FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm,
>> or any other online service other than a direct NO PASSWORD REQUIRED, NO
>> REGISTRATION REQUIRED, internet cloud-based download link, or electronic
>> email.
>>
>> Do not send any portion of this public records request to any 3rd party
>> for-profit corporation such as GOVQA, a Grannicus Corporation or
>> NEXT-REQUEST.
>>
>> Do not register this request with any for profit portal or 3rd party
>> organization such as GOVQA, a Grannicus Corporation, or NEXT-REQUEST.
>>
>> PUBLIC RECORDS REQUESTS SUBMITTED VIA EMAIL
>>
>> *** FORWARD THIS PUBLIC RECORDS REQUEST TO PUBLIC RECORDS OFFICER ***
>>
>> RCW 42.56.080 - Identifiable records—Facilities for copying—Availability
>> of public records.
>>
>> "...Agencies shall honor requests received in person during an agency's
>> normal office hours, or by mail or email, for identifiable public records
>> unless exempted by provisions of this chapter. No official format is
>> required for making a records request; however, agencies may recommend that
>> requestors submit requests using an agency provided form or web page."
>>
>> This public records request is being made via email. This public records
>> request will be honored and fulfilled by your agency via email as requested
>> or relief will be sought per statute.
>>
>> NATIVE ELECTRONIC FORMAT
>>
>> Please provide all identified public records in their NATIVE electronic
>> format, either .pst file or .pdf PORTFOLIO file. Please provide all
>> electronic records in the fewest number of individual files as per native
>> format or use free .zip compression in each installment.
>>
>> FEES
>> In the event that there are fees, please inform us of the total charges
>> in advance of fulfilling the request in strict compliance with all
>> provisions of the Washington State Public Records Act.
>>
>> EXEMPTION LOGS
>> Please ensure all redactions or exemptions claimed by your agency in the
>> production of responsive records are accompanied by a complete and detailed
>> exemption log noting the valid legal reason for each exemption at each
>> redaction location in the record produced, as well as the specific number
>> of pages if any that your agency redacts or withholds in their entirety.
>> Each redaction should be noted by footnote or by a clear reference to the
>> specific justification for that redaction, and only the minimal exempt
>> portion of any record may be withheld.
>>
>> COMMERCIAL PURPOSE DECLARATION
>> The Washington State Public Records Act prohibits the disclosure of
>> “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I
>> declare this public records request is not being made for any commercial
>> purpose whatsoever. Also, this public records request is not being made for
>> a "list of individuals." This declaration satisfies all requirements of RCW
>> 42.56 regarding prohibitions on lists and commercial purposes. No
>> additional commercial purpose declaration will be completed for this public
>> records request.
>>
>> PRESERVATION OF PUBLIC RECORDS *** ANTICIPATE LITIGATION ***
>>
>> WAC 44-14-03005 RETENTION OF PUBLIC RECORDS
>>
>> The lawful destruction of public records is governed by retention
>> schedules. The unlawful destruction of public records can be a crime. RCW
>> 40.16.010 and 40.16.020. An agency is prohibited from destroying a public
>> record, even if it is about to be lawfully destroyed under a retention
>> schedule, if a public records request has been made for that record. RCW
>> 42.56.100. Additional retention requirements might apply if the records may
>> be relevant to actual or anticipated litigation. The agency is required to
>> retain the record until the record request has been resolved.
>>
>> Note: An agency can be found to violate the Public Records Act and be
>> subject to the attorneys' fees and penalty provision if it prematurely
>> destroys a requested record after a request is made. See Yacobellis v. City
>> of Bellingham, 55 Wn. App. 706, 780 P.2d 272 (1989). However, it is not a
>> violation of the Public Records Act if a record is destroyed prior to an
>> agency's receipt of a public records request for that record. Bldg. Indus.
>> Ass'n of Wash. v. McCarthy, 152 Wn. App. 720, 218 P.3d 196 (2009); West v.
>> Dep't of
>> Nat. Res., 163 Wn. App. 238, 258 P.3d 78 (2011). The Public Records Act
>> (chapter 42.56 RCW) and the records retention statutes (chapter 40.14 RCW)
>> are two different laws.
>>
>> COMMUNICATION VIA EMAIL
>>
>> Please send all requests for clarification, status updates, and
>> production of responsive electronic documents via direct email reply.
>>
>> The requested documents will be made available to the general public.
>>
>> Thank you in advance for your anticipated cooperation in this matter. We
>> look forward to receiving your response to this request within 5 business
>> days, as the statute requires.
>>
>> Good Luck.
>>
>> View request history, upload responsive documents, and report problems
>> here:
>>
>> https://www.muckrock.com/
>>
>> If prompted for a passcode, please enter:
>> ••••••••
>>
>> Filed via MuckRock.com
>> E-mail (Preferred): requests@muckrock.com
>>
>> PLEASE NOTE OUR NEW ADDRESS
>> For mailed responses, please address (see note):
>> MuckRock News
>> DEPT MR 173907
>> 263 Huntington Ave
>> Boston, MA 02115
>>
>> PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
>> being sent through MuckRock by the above in order to better track, share,
>> and manage public records requests. Also note that improperly addressed
>> (i.e., with the requester's name rather than "MuckRock News" and the
>> department number) requests might be returned as undeliverable.
>>
>>

This email will no longer be utilized for Public Records.

Shoreline School District is now managing new requests through the NextRequest system for Public Records Requests.

Please click here for new requests or visit our webpage at: (https://shorelinepublicschoolswa.nextrequest.com/) https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests (https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests)

All inquiries will be addressed through the NextRequest system.

Thank you!

--
Shoreline School District Public Records Requests (https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests)

Good afternoon,
The 4,039 electronic files consist of individual records that are
responsive to your request. They include the original request, the
District’s correspondence with previous requestors as well as public
records that were disclosed to previous requestors.

The District utilizes NextRequest for our public records portal.
Per your request: "Do not send any portion of this public records request
to any 3rd party for-profit corporation such as GOVQA, a Grannicus
Corporation or NEXT-REQUEST."
We are using this email to respond to your request.

After exploring several options and working with NextRequest, the requests
and communications between the District and the requestors cannot be pulled
from the system in native format.
There are two options:
1) Copy the information into a document to share
2) Take screenshots of each correspondence between the requestors and the
District.

We have 1) copied the information into a document to share, up to this
point.
Please notify us if you prefer screenshots instead.

Thank you.

*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

This email will no longer be utilized for Public Records.

Shoreline School District is now managing new requests through the NextRequest system for Public Records Requests.

Please click here for new requests or visit our webpage at: (https://shorelinepublicschoolswa.nextrequest.com/) https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests (https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests)

All inquiries will be addressed through the NextRequest system.

Thank you!

--
Shoreline School District Public Records Requests (https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests)

Hello,

To clarify, yes, the District obtains the native responsive records from
NextRequest to provide to requestors, which is what your attachment showed,
and these are what have already been shared.

There is no way to download a native version of the communications that
happen between a requestor and the District in the NextRequest portal.
This has been confirmed with NextRequest tech support.

Communications with requestors will be provided by copying communications
into a document that will be provided, and will continue to do that unless
you prefer the other available method, which is taking screenshots and
providing those.

As we previously informed you, there are 4,039 electronic files for this
installment, consisting of original requests, the District’s correspondence
with previous requestors, and the public records that were disclosed to
previous requestors.

More specifically, the installment includes the following:

· 10 electronic files consisting of other requestor’s actual
requests

· 15 electronic files consisting of the District’s correspondence
with other requestors about their requests

· 4014 electronic files consisting of the public records that were
disclosed to other requestors

In total, this makes 4,039 electronic files. Per our policy/procedure
4040/4040P and RCW 42.56.120, the District is charging $0.05 for every four
electronic files. Thus, the total amount for your request is $50.49.

This can be paid via phone to our District Cashier at 206-393-4101, or
during regular business hours at the Accounting Office at the Shoreline
Center located at 18560 1st Ave NE, Shoreline.

*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>

Good afternoon,
In reviewing your request, we mistakenly counted the number of pages to be released vs. electronic files responsive to your request. The installment of files that has been prepared includes 1818 files. We apologize for any inconvenience this may have caused and are including an installment of files responsive to your request here.

Per our policy/procedure 4040/4040P, the total amount for your request is $22.73.

https://app.eduportal.com/documents/view/857684
https://app.eduportal.com/documents/view/886377

This can be paid via phone to our District Cashier at 206-393-4101, or during regular business hours at the Accounting Office at the Shoreline Center located at 18560 1st Ave NE, Shoreline.
If payment is not received within 30 days, this request will be closed.

Thank you.

Good afternoon,

In reviewing your request, we mistakenly counted the number of *pages* to
be released vs. electronic *files *responsive to your request. A second
installment of files that has been prepared includes 1818 *files*. We
apologize for any inconvenience this may have caused.

Due to the size of the files, this installment of 1818 electronic files at
five cents per each four electronic files/attachment uploaded to email or
electronic delivery, has been uploaded to the link you provided:

https://www.muckrock.com/
.

Per our policy/procedure 4040/4040P, the total amount for your this
installment is $22.73.

https://app.eduportal.com/documents/view/857684

https://app.eduportal.com/documents/view/886377

This can be paid via phone to our District Cashier at 206-393-4101, or
during regular business hours at the Accounting Office at the Shoreline
Center located at 18560 1st Ave NE, Shoreline.

If payment is not received within 30 days, this request will be closed.

Thank you.

*Shoreline School District*
Public Records Requests
<https://www.ssd412.org/about-us/public-information-records-transcripts/public-records-requests>