Spokane Police Department, Spokane, WA Request

Jenny Wadhwa

Thank you for your interest in public records of the City of Spokane.  Your request has been received and is being processed.  Your request was received in this office on April 10, 2024 and given the reference number P003786-041024 for tracking purposes.
Date/Date Range Start:
Date Range End:
Description of Records Requested: To Whom it may concern,
Pursuant to the Freedom of Information Act, I hereby request the following records:
Any and all records from the past year regarding your nuisance property ordinance that will be referred to as ordinance in this request but could be known (but not limited to) as Chronic Nuisance Properties as described in Chapter 10.68 of the city code.
Please provide any and all written records (including but not limited to hard-copy documents, memos, emails, word processor documents, PDF documents, PowerPoint files, images files, video files etc.) regarding the Ordinance including but not limited to:
• police calls, reports, citations, or arrests, collected by the municipality police department for the purpose of enforcing the ordinance
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request.
Sincerely,
Jenny Wadhwa

Upload documents directly: https://www.muckrock.com/

Your request will be forwarded to the relevant City department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request.  You will be contacted about the availability of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.  Again, thank you for using the Spokane Records Center.
City of Spokane

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
In accordance with the Public Records Act (PRA), RCW 42.56.520, this message acknowledges receipt of your PRA request, received by the City of Spokane on April 10, 2024.  This request has been assigned tracking number P003786-041024.  Please use this number in any communications concerning this request.

Specifically, you requested:
“To Whom it may concern,
Pursuant to the Freedom of Information Act, I hereby request the following records:
Any and all records from the past year regarding your nuisance property ordinance that will be referred to as ordinance in this request but could be known (but not limited to) as Chronic Nuisance Properties as described in Chapter 10.68 of the city code.
Please provide any and all written records (including but not limited to hard-copy documents, memos, emails, word processor documents, PDF documents, PowerPoint files, images files, video files etc.) regarding the Ordinance including but not limited to:
• police calls, reports, citations, or arrests, collected by the municipality police department for the purpose of enforcing the ordinance
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request.
Sincerely,
Jenny Wadhwa

Upload documents directly: https://www.muckrock.com/

Your request was forwarded to staff in the City's Police Records Unit for review and compiling of any responsive records.

This is to advise that the ordinance pertaining to Chronic Nuisance Properties under Chapter 10.68 is available by accessing your account via the My Request Center on the City’s public records request portal (GovQA).

With respect to the portion of your request which states “Please provide any and all written records (including but not limited….emails…,” clarification is needed to enable City staff to perform an adequate search for any emails you may be seeking under your request. We note that your request states “Any and all records for the past year…,” did you wish for staff to utilize the time frame of 4/10/2022 – 4/10/2023 (date of your request)? Further, we note that you request did not provide search terms under which you wish for us to perform an email search. If we were to utilize "C36289" OR "Chronic Nuisance Properties" OR Chapter 10.68 as the search terms, would this be satisfactory to you, or do you have additional search terms you would like us to utilize for the email search of our email retention system?  Please confirm if you are satisfied with the date range and search terms or if you like to make any modifications.  We will await to hear from you in this regard before proceeding with an email search.  Please note, pending clarification from you, that once emails are compiled, they will be reviewed for responsiveness to your request and for any exempt information.

Please provide the above clarification within 30 days of today’s date, or by May 20, 2023. If no such clarification is received, we will consider the email portion of your request to be concluded.
We are still in the process of reviewing remaining portions of your request and working with relevant departments to search for/compile responsive records.  If further clarification is needed, we will let you know.

At this time, we anticipate requiring approximately 35 days, or until on or about May 24, 2024, to provide an installment for your request. We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Executive Assistant

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up your April 23, 2024, message to you regarding your April 10, 2024, public records request assigned tracking number P003786-041024 wherein you state the following:
Hello, Thank you for your response. Regarding timeline, the past year (4/22/23 through 4/22/24) would be great and a search of "C36289" OR "Chronic Nuisance Properties" OR Chapter 10.68 would also be satisfactory. Thank you and please let me know if you have any more questions. Kindly, Jenny Upload documents directly: https://www.muckrock.com/

This is to advise that the City’s IT Department performed a search for emails in the City’s Enterprise Vault system (email storage system) based on the information provided in your April 23 clarification and utilizing the following parameters:

Time Frame: 4/22/2023 - 4/22/2024
keywords: "C36289" OR "Chronic Nuisance Properties" OR "Chapter 10.68"

The search returned approximately 1,500 emails. The emails will now need to be reviewed for responsiveness to your request and for any exempt information. You are welcome to modify the above search parameters. Please advise by May 6, 2024, if you are satisfied with the above search and results and if not, provide modified search terms under which a new search can be performed. If we have not received confirmation or clarification from you by May 6, we will proceed with reviewing the emails.

As advised under my April 19 message to you, we anticipate requiring until on or about May 24, 2024, to provide an installment for your request. We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Executive Assistant

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my April 29, 2024, message to you regarding your April 10, 2024, public records request assigned tracking number P003786-041024.

This is to advise that a second installment of responsive records, which consists of records located the Police Records Unit and Code Enforcement staff, are available by accessing your account via the My Request Center on the City’s public records request portal (GovQA).

Some of the information in the provided records has been determined to be exempt from disclosure and that information has been redacted. An exemption log accompanies the records explaining the exempt information and the reasons and statutes relied upon for withholding the information.

In accordance with Section 6.5 of the City’s Public Records Request policy, if you wish to appeal a determination to withhold information, you may petition in writing or by email to the City Clerk’s Office for a review of the determination within sixty (60) days of the denial of access.  Please include a copy of, or reasonably identify, the part of the response to which you object.  Your petition will be forwarded to the Hearing Examiner, who will consider the petition and either affirm or reverse the determination within ten (10) business days following the City’s receipt of the petition, or within such greater period of time as the City and the requestor mutually agree to. You may obtain a court review of the denial of your request pursuant to RCW 42.56.520 at the conclusion of the two business days after the initial denial, regardless of any internal administrative review.  The complete Public Records Request Policy may be accessed at the following website: https://my.spokanecity.org/administrative/public-records/.
As advised under my April 29 message, we anticipate requiring until on or about May 24, 2024, to provide a next installment for your request. We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Executive Assistant

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my May 6, 2024, message to you regarding your April 10, 2024, public records request assigned tracking number P003786-041024.

This is to advise that a third installment of responsive records, which consists of a first installment of emails, is available by accessing your account via the My Request Center on the City’s public records request portal (GovQA).

Police Records Unit staff is still in the process of reviewing your request and searching for/compiling any additional responsive records. In addition, staff is in the process of reviewing the remaining emails located for responsiveness to your request and for any exempt information.

We reasonably anticipate requiring until on or about July 19, 2024, to provide a next installment for your request. We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Executive Assistant

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my May 24, 2024, message to you regarding your April 10, 2024, public records request assigned tracking number P003786-041024.

This is to advise that a fourth installment of responsive records, which consists of a second installment of emails and records located by Police Records Unit staff, are available by accessing your account via the My Request Center on the City’s public records request portal (GovQA).

Some of the information in the provided records have been determined to be exempt from disclosure and that information has been redacted. Under my May 6 message to you, I provided you an exemption log via your "My Request Center" which identifies the exempt information and the reasons for and statutes relied upon for withholding the information.
In accordance with Section 6.5 of the City’s Public Records Request policy, if you wish to appeal a determination to withhold information, you may petition in writing or by email to the City Clerk’s Office for a review of the determination within sixty (60) days of the denial of access.  Please include a copy of, or reasonably identify, the part of the response to which you object.  Your petition will be forwarded to the Hearing Examiner, who will consider the petition and either affirm or reverse the determination within ten (10) business days following the City’s receipt of the petition, or within such greater period of time as the City and the requestor mutually agree to. You may obtain a court review of the denial of your request pursuant to RCW 42.56.520 at the conclusion of the two business days after the initial denial, regardless of any internal administrative review.  The complete Public Records Request Policy may be accessed at the following website: https://my.spokanecity.org/administrative/public-records/.
Police Records Unit staff is still in the process of reviewing your request and searching for/compiling any additional responsive records. In addition, staff is in the process of reviewing the remaining emails located for responsiveness to your request and for any exempt information.

We reasonably anticipate requiring until on or about September 13, 2024, to provide a next installment for your request. We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Executive Assistant

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is to follow up my July 19, 2024, message to you regarding your April 10, 2024, public records request assigned City Clerk's Tracking #P003786-041024.  This is to advise that staff is still in the process of reviewing compiled records for any exempt information.

Due to other work load and staff schedules, we were unable to we were unable to provide a next installment for your request by today’s date.

We anticipate a next installment may be available in one week, or by on or about September 20, 2024. We will follow up with you on or about that date to update you on the status of your request.  If further time will be needed to provide an installment, we will advise accordingly. Likewise, if responsive records become available sooner, we will let you know.

Sincerely,

Sabrina Groves
Executive Assistant

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my September 13, 2024, message to you regarding your April 10, 2024, public records request assigned tracking number P003786-041024.

This is to advise that a fifth installment of responsive records, which consists of a third installment of emails and records located by Police Records Unit staff, are available by accessing your account via the My Request Center on the City’s public records request portal (GovQA).

Some of the information in the provided records have been determined to be exempt from disclosure and that information has been redacted. Under my May 6 message to you, I provided you an exemption log via your "My Request Center" which identifies the exempt information and the reasons for and statutes relied upon for withholding the information.
In accordance with Section 6.5 of the City’s Public Records Request policy, if you wish to appeal a determination to withhold information, you may petition in writing or by email to the City Clerk’s Office for a review of the determination within sixty (60) days of the denial of access.  Please include a copy of, or reasonably identify, the part of the response to which you object.  Your petition will be forwarded to the Hearing Examiner, who will consider the petition and either affirm or reverse the determination within ten (10) business days following the City’s receipt of the petition, or within such greater period of time as the City and the requestor mutually agree to. You may obtain a court review of the denial of your request pursuant to RCW 42.56.520 at the conclusion of the two business days after the initial denial, regardless of any internal administrative review.  The complete Public Records Request Policy may be accessed at the following website: https://my.spokanecity.org/administrative/public-records/.

Police Records Unit staff is still in the process of reviewing your request and searching for/compiling any additional responsive records. In addition, staff is in the process of reviewing the remaining emails located for responsiveness to your request and for any exempt information.

We reasonably anticipate requiring until on or about November 12, 2024, to provide a next installment for your request. We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Executive Assistant

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my September 20, 2024, message to you regarding your April 10, 2024, public records request assigned tracking number P003786-041024.

This is to advise that a sixth installment of responsive records, which consists of a fourth installment of emails and records located by Police Records Unit staff, are available by accessing your account via the My Request Center on the City’s public records request portal (GovQA).

Some of the information in the provided records have been determined to be exempt from disclosure and that information has been redacted. Under my May 6 message to you, I provided you an exemption log via your "My Request Center" which identifies the exempt information and the reasons for and statutes relied upon for withholding the information.

Police Records Unit staff have advised case 2023-20222196 is not being provided as it is currently under and open/active investigation. Records contained in an active, ongoing criminal investigation are exempt.  These records relate to an open criminal investigation and the withholding of the records while this investigation is ongoing is essential to effective law enforcement.  Disclosure at this time would make confidential information known to individuals without such knowledge, thereby placing at risk the department’s search for the truth and jeopardizing the integrity of the investigation. This information is exempt pursuant to RCW 42.56.240(1), Newman v. King City, 133 Wn. 2d 565, 947 P .2d 712 (1997).
In accordance with Section 6.5 of the City’s Public Records Request policy, if you wish to appeal a determination to withhold information, you may petition in writing or by email to the City Clerk’s Office for a review of the determination within sixty (60) days of the denial of access.  Please include a copy of, or reasonably identify, the part of the response to which you object.  Your petition will be forwarded to the Hearing Examiner, who will consider the petition and either affirm or reverse the determination within ten (10) business days following the City’s receipt of the petition, or within such greater period of time as the City and the requestor mutually agree to. You may obtain a court review of the denial of your request pursuant to RCW 42.56.520 at the conclusion of the two business days after the initial denial, regardless of any internal administrative review.  The complete Public Records Request Policy may be accessed at the following website: https://my.spokanecity.org/administrative/public-records/.

Police Records Unit staff is still in the process of reviewing your request and searching for/compiling any additional responsive records. In addition, City Clerk’s Office staff is in the process of reviewing the remaining emails located for responsiveness to your request and for any exempt information.

We reasonably anticipate a next installment may be available in approximately 55 days, or by on or about January 6, 2025. We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Public Records Specialist

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my November 12, 2024, message to you regarding your April 10, 2024, public records request assigned tracking number P003786-041024.

This is to advise that a seventh installment of responsive records, which consists of a fifth installment of emails and records located by Police Records Unit staff, are available by accessing your account via the My Request Center on the City’s public records request portal (GovQA).

Some of the information in the provided records have been determined to be exempt from disclosure and that information has been redacted. Under my May 6 message to you, I provided you an exemption log via your "My Request Center" which identifies the exempt information and the reasons for and statutes relied upon for withholding the information.
In accordance with Section 6.5 of the City’s Public Records Request policy, if you wish to appeal a determination to withhold information, you may petition in writing or by email to the City Clerk’s Office for a review of the determination within sixty (60) days of the denial of access.  Please include a copy of, or reasonably identify, the part of the response to which you object.  Your petition will be forwarded to the Hearing Examiner, who will consider the petition and either affirm or reverse the determination within ten (10) business days following the City’s receipt of the petition, or within such greater period of time as the City and the requestor mutually agree to. You may obtain a court review of the denial of your request pursuant to RCW 42.56.520 at the conclusion of the two business days after the initial denial, regardless of any internal administrative review.  The complete Public Records Request Policy may be accessed at the following website: https://my.spokanecity.org/administrative/public-records/.

Police Records Unit staff is still in the process of reviewing your request and searching for/compiling any additional responsive records. In addition, City Clerk’s Office staff is in the process of reviewing the remaining emails located for responsiveness to your request and for any exempt information.

We reasonably anticipate a next installment may be available in approximately 55 days, or by on or about March 3, 2025. We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Public Records Specialist

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my January 6, 2025, message to you regarding your April 10, 2024, public records request assigned tracking number P003786-041024.

This is to advise that a seventh installment of responsive records, which consists of a sixth installment of emails, is available by accessing your account via the My Request Center on the City’s public records request portal (GovQA).

Upon review of the history of your GovQA account, it appears that you the viewing your request and the last time the request was viewed was on January 6, 2025. However, it appears that you have not viewed the fifth through seventh installment of records that were made available to you on September 20, 2024, November 12, and January 6, 2025. In order for City Clerk staff to see that you are viewing documents under your request, you will need to actively click on that request along with the documents that are being provided to you under that request. We notice that the last time you viewed records under your request was July 19, 2025. As you have not viewed records since July 19, we have suspended work on your request.

Section 6.1.6 of the City's Public Records Request Policy and Procedures states, in part, the following:

6.1.6 Inspection of records.

. . .
b. The requestor must claim or review the assembled records within thirty (30) days of the City’s notification to him or her that the records are available for inspection or copying. The City will notify the requestor in writing of this requirement and inform the requestor that he or she should contact the City to make arrangements to claim or review the records. If the requestor or a representative of the requestor fails to claim or review the records within the thirty (30)-day period or make other arrangements, the City may close the request and refile the assembled records. Other public records requests can be processed ahead of a subsequent request by the same person for the same or almost identical records, which can be processed as a new request. If the requestor fails to clarify an unclear request within thirty (30) days of the City’s request for clarification, the City may consider the request abandoned after sending a closing letter to the requestor.

Please advise as soon as possible, but within 30 days of today's date, or by April 2, 2025, if you wish to proceed with your request. If we have not received confirmation from you that you wish to continue with your request and/or you have not viewed the fifth through eighth installment of records by April 2, we will subsequently follow up with you and abandon your request and subsequently close it.

Contingent upon your confirmation that you wish to proceed with your request and/or you have accessed the fifth through eight installment of records, we anticipate a next installment may be available approximately 55 days from the date any such confirmation is received or from the date in which the records were viewed.

Sincerely,

Sabrina Groves
Public Records Specialist

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my March 3, 2025, message to you regarding your April 10, 2024, public records request assigned tracking number P003786-041024.

Upon review of your account, it appears you accessed the records on March 3, 2025.

We anticipate a next installment may be available by on or about April 28, 2025, which is 55 days from March 3 We will follow up with you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Public Records Specialist