Request for Email Metadata (Information Technology)

Dear Matt:

Thank you for your interest in public records of the City of Saint Paul. Your Minnesota Government Data Practices open records request has been received and is being processed. Your request was received in this office on 2/18/2019 and given the reference number D006046-021819 for tracking purposes.

Record Requested: To Whom It May Concern:Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records:For all email accounts under the management of this city, please provide me the following information for all emails sent and received during January, 2019:1. From address2. To address3. bcc addresses4. cc addresses5. Time6. DateE-mail metadata is trivially exportable from the IT infrastructure of any modern e-mail archiving or data retention system - such as Microsoft Outlook 365, Google, Datacove, etc. - and should be deliverable in a .CSV, .XLS, or other machine readable format.Please note that I am not requesting the contents of each email. E-mail metadata does not include the contents of the specified e-mails, thus do not need individual review for redaction.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.Sincerely,Matt Chapman - Free Our Info, NFP

You'll receive an email when your request has been completed.

City of Saint Paul

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of February 18, 2019., Reference # D006046-021819.
Dear Matt,
The City received a public information request on February 18, 2019. You requested: To Whom It May Concern:

Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records:

For all email accounts under the management of this city, please provide me the following information for all emails sent and received during January, 2019:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

E-mail metadata is trivially exportable from the IT infrastructure of any modern e-mail archiving or data retention system - such as Microsoft Outlook 365, Google, Datacove, etc. - and should be deliverable in a .CSV, .XLS, or other machine readable format.

Please note that I am not requesting the contents of each email. E-mail metadata does not include the contents of the specified e-mails, thus do not need individual review for redaction.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Matt Chapman - Free Our Info, NFP
The City has reviewed your request and has determined that the records requested are protected from disclosure under the Minnesota Data Practices Act because the data are not public under the following sections: 13.37, subdivision 2
If you have any questions or need additional information, please contact my office at 651-266-8686.
Sincerely,
Shari Moore

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of February 18, 2019., Reference # D006046-021819.
Dear Matt,
The City received a public information request on February 18, 2019. You requested: To Whom It May Concern:

Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records:

For all email accounts under the management of this city, please provide me the following information for all emails sent and received during January, 2019:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

E-mail metadata is trivially exportable from the IT infrastructure of any modern e-mail archiving or data retention system - such as Microsoft Outlook 365, Google, Datacove, etc. - and should be deliverable in a .CSV, .XLS, or other machine readable format.

Please note that I am not requesting the contents of each email. E-mail metadata does not include the contents of the specified e-mails, thus do not need individual review for redaction.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Matt Chapman - Free Our Info, NFP
The City has reviewed your request and has determined that the records requested are protected from disclosure under the Minnesota Data Practices Act because the data are not public under the following sections: 13.37, subdivision 2
If you have any questions or need additional information, please contact my office at 651-266-8686.
Sincerely,
Shari Moore