Request for digital copies of all internet video call recordings in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21. (Tacoma Public Schools)
| Tracking # |
2021-00053 |
| Multi Request | Request for digital copies of all internet video call recordings in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21. |
| Submitted | April 22, 2021 |
| Est. Completion | Aug. 15, 2024 |
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Communications
From: Anon Request
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
To clarify, if the District is in possession of any digital recordings of Zoom meeting calls, Skype Sessions, Google Duo calls, Slack, Gotomeeting, etc. (any recorded internet-based video communication/presentation/instruction product) for the period of time 01-01-20 through 4-22-21 I am requesting a digital copy to be produced via internet web link.
The District search for these digitally recorded videos should include all computers and digital storage devices owned, operated, or controlled by the District.
The District search for these digitally recorded videos should also include a search of all computers and digital storage devices owned, operated, or controlled by District employees if the digital video was recorded on equipment provided to the employee by the District, or if the digital video recording contains content relating to District agency related matters.
I request the digital video files to be delivered unedited whenever possible and in the original format in which the files were digitally recorded and stored.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by internet web link or e-mail attachment if available or by CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request.
Sincerely,
Anon Request
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on April 22, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Tacoma Public Schools
To Whom it may concern,
Tacoma Public Schools received this request on Sunday, April 25th, not April 22nd as stated in the email below. The email received by the Tacoma Public School district has been attached for your review. The business day that this was received was April 26, 1021 as Sunday the 25th was not a business day. Please note that we will send a 5 day letter with either the records or an estimate of time when the first installment of records will be available within 5 business days of the receipt of the request on the April 26, 2021.
Thank you,
Joey Christine Grant
Public Records Manager
Legal Department
P: 253.571.1093 F: 253.571.1043
www.tacomaschools.org<http://www.tacomaschools.org/>
Confidentiality Notice: This message is being sent on behalf of an attorney. It is intended exclusively for the individual or entity to which it is addressed. This communication may contain information that is proprietary, privileged or confidential or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by e-mail and delete all copies of the message.
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Washington Public Records Act Request: Request for digital copies of all internet video call recordings in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21. (Tacoma Public Schools)
From: Tacoma Public Schools
[TPS main color logo.png]
April 30, 2021
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Our board meetings and many other videos can be accessed on our Youtube channel at the following address: https://www.youtube.com/channel/UCf50YFIXusxm-f6DRz9ypYA/channels
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the first installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the length of negotiations, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about May 30, 2021 regarding the status of your request.
Sincerely,
[cid:image003.png@01D73DBE.0E5808D0]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Anon Request
Thank you.
From: Tacoma Public Schools
To Whom it May concern
We will need to extend the previous estimate for the next installment of records. These records are still in review. The new Estimate will be Friday June 4, 2021.
Thank you for your patience.
Joey Christine Grant
Public Records Manager
Legal Department
P: 253.571.1093 F: 253.571.1043
www.tacomaschools.org<http://www.tacomaschools.org/>
Confidentiality Notice: This message is being sent on behalf of an attorney. It is intended exclusively for the individual or entity to which it is addressed. This communication may contain information that is proprietary, privileged or confidential or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by e-mail and delete all copies of the message.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on April 22, 2021. You had previously indicated that it would be completed on May 30, 2021. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #2021-00053.
Thanks for your help, and let me know if further clarification is needed.
From: Tacoma Public Schools
[TPS main color logo.png]
June 4, 2021
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the first installment of records and exemption list by accessing the following link which includes videos from January and February 2020: https://app.box.com/s/twb7orltv56i9ktdz2mlbbcpsfbh3i8j This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by July 4, 2021, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the first installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the length of negotiations, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about July 6, 2021 regarding the status of your request.
Sincerely,
[cid:image003.png@01D75945.48E59560]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
July 6, 2021
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the first installment of records and exemption list by accessing the following link which includes videos from March 1-17 2020: https://app.box.com/s/ab1glwj4nmsfx41g64i6fo4zda8ng5s4 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by August 6, 2021, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the first installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the length of negotiations, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about August 9, 2021 regarding the status of your request.
Sincerely,
[cid:image003.png@01D77280.3CD32590]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on April 22, 2021. You had previously indicated that it would be completed on Aug. 9, 2021. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #2021-00053.
Thanks for your help, and let me know if further clarification is needed.
From: Tacoma Public Schools
[TPS main color logo.png]
August 9, 2021
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the third installment of records and exemption list by accessing the following link which includes videos from March 18-23 2020: https://app.box.com/s/b39799kof24l3mohe7oe8epv8m9jxmj8 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by September 9, 2021, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the first installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the length of negotiations, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about September 9, 2021 regarding the status of your request.
Sincerely,
[cid:image002.png@01D78D3B.B7605690]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
September 9, 2021
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the fourth installment of records and exemption list by accessing the following link which includes videos from March 24-25 2020: https://app.box.com/s/49luvnsf9si2mz2mfqi3eaonn292l6uk This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by October 9, 2021, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the length of negotiations, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about October 11, 2021 regarding the status of your request.
Sincerely,
[cid:image003.png@01D7A599.52A9AD70]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
October 8, 2021
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the fifth installment of records and exemption list by accessing the following link which includes videos from March 26-27 2020: https://app.box.com/s/zsbz15q10679xoafuimsicbnjvagmf9o This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by November 8, 2021, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the length of negotiations, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about November 8, 2021 regarding the status of your request.
Sincerely,
[cid:image003.png@01D7BC5B.7CCC0430]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
November 8, 2021
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the sixth installment of records and exemption list by accessing the following link which includes videos from March 27-31 2020: https://app.box.com/s/e5ak7t795lr4xwo3dgi0n19l4kef6pen This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by December 8, 2021, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the length of negotiations, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about December 8, 2021 regarding the status of your request.
Sincerely,
[cid:image003.png@01D7D4B3.BCD5ED50]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
December 8, 2021
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Seventh installment of records and exemption list by accessing the following link which includes videos from April 1-2 2020: https://app.box.com/s/babx9tkdi8tyae3vp0a8s8xqebqsbqs1 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by January 8, 2022, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the length of negotiations, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about January 8, 2022 regarding the status of your request.
Sincerely,
[cid:image003.png@01D7EC4C.F07C0C10]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
January 5, 2022
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Eighth installment of records and exemption list by accessing the following link which includes videos from April 2-12 2020: https://app.box.com/s/xf6qo4dwh395oytg7csrcvwc9yx4isd0 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by February 5, 2022, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the length of negotiations, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about February 4, 2022 regarding the status of your request.
Sincerely,
[cid:image003.png@01D8020C.DB3F4710]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
February 4, 2022
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Eighth installment of records and exemption list by accessing the following link which includes videos from April 13-14 2020: https://app.box.com/s/24pz7v21ge2t4nza6lf6xf7fkikq5ge3 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by March 4, 2022, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about March 4, 2022 regarding the status of your request.
Sincerely,
[cid:image003.png@01D819D2.FF740610]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
Dear Anonymous;
We will need to extend our previous estimate of March 4, 2022 to March 11, 2022.
Thank you for your patience;
Joey Christine Grant
Public Records Manager
Legal Department
P: 253.571.1093 F: 253.571.1043
www.tacomaschools.org<http://www.tacomaschools.org/>
Confidentiality Notice: This message is being sent on behalf of an attorney. It is intended exclusively for the individual or entity to which it is addressed. This communication may contain information that is proprietary, privileged or confidential or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by e-mail and delete all copies of the message.
From: Tacoma Public Schools
[cid:image001.png@01D8355C.49548990]
March 11, 2022
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Tenth installment of records and exemption list by accessing the following link which includes videos from April 14-16 2020: https://app.box.com/s/af24ojmv5acukov9q9gja1uvnrbc5aiz This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by April 11, 2022, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about April 11, 2022 regarding the status of your request.
Sincerely,
[cid:image002.png@01D8355C.49548990]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
Hello,
I am reaching out to let you know that I need to extend my original estimate for the next installment. The new estimate is April 22.
Thank you,
Joey Christine Grant
Public Records Manager
Legal Department
P: 253.571.1093 F: 253.571.1043
www.tacomaschools.org<http://www.tacomaschools.org/>
Confidentiality Notice: This message is being sent on behalf of an attorney. It is intended exclusively for the individual or entity to which it is addressed. This communication may contain information that is proprietary, privileged or confidential or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by e-mail and delete all copies of the message.
From: Tacoma Public Schools
[TPS main color logo.png]
March 11, 2022
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Eleventh installment of records and exemption list by accessing the following link which includes videos from April 16-18 2020: https://app.box.com/s/yunl2fheqif129wnd89f0w53jiv70m7f This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by May 22, 2022, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about May 20, 2022 regarding the status of your request.
Sincerely,
[cid:image003.png@01D85627.017C0D50]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
May 26, 2022
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Twelfth installment of records and exemption list by accessing the following link which includes videos from April 19-20 2020: https://app.box.com/s/zvmcpppxo5qr9j6jntd0secu07z0tbb0 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by June 24, 2022, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about June 24, 2022 regarding the status of your request.
Sincerely,
[cid:image003.png@01D870E9.C0D36540]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
In the last communication that I sent I stated that I would have an installment by today, I will have to extend that Estimate. I will have an installment to you by June 30.
Thank you for your patience,
Joey Christine Grant
Public Records Manager
Legal Department
P: 253.571.1093 F: 253.571.1043
www.tacomaschools.org<http://www.tacomaschools.org/>
Confidentiality Notice: This message is being sent on behalf of an attorney. It is intended exclusively for the individual or entity to which it is addressed. This communication may contain information that is proprietary, privileged or confidential or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by e-mail and delete all copies of the message.
From: Tacoma Public Schools
[TPS main color logo.png]
June 30, 2022
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Twelfth installment of records and exemption list by accessing the following link which includes videos from April 20-21 2020: https://app.box.com/s/ntyh0lzr94tzuo77so257k2q3sjfnnir This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by July 30, 2022, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about August 1, 2022 regarding the status of your request.
Sincerely,
[cid:image003.png@01D88C86.AFD667C0]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
August 3, 2022
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Fourteenth installment of records and exemption list by accessing the following link which includes videos from April 21-22 2020: https://app.box.com/s/i2u2wx1478znzwx22ua2s969ze2nrqxx This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by September 3, 2022, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about September 26, 2022 regarding the status of your request.
Sincerely,
[cid:image003.png@01D8A74C.3E866DA0]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
August 29, 2022
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Fifteenth installment of records and exemption list by accessing the following link which includes videos from April 22 2020: https://app.box.com/s/i1hsvw4jg79w3jgy8k8ezw9xmnslwfz6 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by September 29, 2022, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about September 29, 2022 regarding the status of your request.
Sincerely,
[cid:image003.png@01D8BB9E.DC32E720]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
October 3, 2022
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Sixteenth installment of records and exemption list by accessing the following link which includes videos from April 23 2020 https://app.box.com/s/6jvuxb8xieey0kcppc2pk612df3vqlug This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by No9vember 3, 2022, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about November 3, 2022 regarding the status of your request.
Sincerely,
[cid:image003.png@01D8D745.7B7A0860]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
November 10, 2022
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Seventeenth installment of records and exemption list by accessing the following link which includes videos from April 23 2020 https://app.box.com/s/j3gdzr168njbd89g979dk8tke03pi0p4 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by December 10, 2022, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about December 10, 2022 regarding the status of your request.
Sincerely,
[cid:image003.png@01D8F513.A85FBD20]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
Hello,
I am contacting you to let touch base about this request. Have the records that we have been providing the records that you are seeking? We will need to extend the previous installment estimate to January 12, 2023. The reason for this extension is the changes in staff and the Holiday Season.
Thank you for your patience.
Joey Christine Grant
Public Records Manager
Legal Department
P: 253.571.1093 F: 253.571.1043
www.tacomaschools.org<http://www.tacomaschools.org/>
Confidentiality Notice: This message is being sent on behalf of an attorney. It is intended exclusively for the individual or entity to which it is addressed. This communication may contain information that is proprietary, privileged or confidential or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by e-mail and delete all copies of the message.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on April 25, 2021. You had previously indicated that it would be completed on Dec. 10, 2022. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #2021-00053.
Thanks for your help, and let me know if further clarification is needed.
From: Tacoma Public Schools
Hello, I sent an extension email on December 29, 2022 stating that the estimate was extended du to changes in staff. I should be able to get an installment out today, but I was wondering, because this is such a vast request and is taking an extensive amount of time to process, now that you have had time to see the videos provided if there is any further clarification you can provide to make sure that you are getting the records that you are really seeking in a more expedited manner.
Thank you,
Joey Christine Grant
Public Records Manager
Legal Department
P: 253.571.1093 F: 253.571.1043
www.tacomaschools.org<http://www.tacomaschools.org/>
Confidentiality Notice: This message is being sent on behalf of an attorney. It is intended exclusively for the individual or entity to which it is addressed. This communication may contain information that is proprietary, privileged or confidential or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by e-mail and delete all copies of the message.
From: Tacoma Public Schools
[TPS main color logo.png]
January 13, 2023
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Eighteenth installment of records and exemption list by accessing the following link which includes videos from April 23 and 24 2020 https://app.box.com/s/s97plwxwsxabenlpydieswszg317uvre This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by February 13, 2023 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about February 13, 2023 regarding the status of your request.
Sincerely,
[cid:image003.png@01D92766.3FE2DCC0]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
February 15, 2023
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the nineteenth installment of records and exemption list by accessing the following link which includes videos from April 23 and 24 2020 https://app.box.com/s/j38eyd95zoxtghsn3hv7tnvoi0d74t9o This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by March 15, 2023 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about March 15, 2023 regarding the status of your request.
Sincerely,
[cid:image002.png@01D94159.354E50C0]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
March 24, 2023
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the nineteenth installment of records and exemption list by accessing the following link which includes videos from April 25 and 26 2020 https://app.box.com/s/yjcnxnz7ndhcntlkl5vvkie1rqqzr1gd This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by April 24, 2023 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about April 24, 2023 regarding the status of your request.
Sincerely,
[cid:image002.png@01D95E5A.55DDD810]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
We are extending our original estimate of April 24th to May 9th. This extension is due to an influx of new requests and changes in staff location.
Thank you for your patience.
Joey Christine Grant
Public Records Manager
Legal Department
P: 253.571.1093 F: 253.571.1043
www.tacomaschools.org<http://www.tacomaschools.org/>
Confidentiality Notice: This message is being sent on behalf of an attorney. It is intended exclusively for the individual or entity to which it is addressed. This communication may contain information that is proprietary, privileged or confidential or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by e-mail and delete all copies of the message.
From: Tacoma Public Schools
[TPS main color logo.png]
May 9, 2023
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the nineteenth installment of records and exemption list by accessing the following link which includes videos from April 27 2020 https://app.box.com/s/jrlqhibiq7ffmw8178vkkwys4ovld1a3 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by June 9, 2023 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about June 9, 2023 regarding the status of your request.
Sincerely,
[cid:image002.png@01D98294.6A7BA8C0]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
June 14, 2023
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the nineteenth installment of records and exemption list by accessing the following link which includes videos from April 27 2020 https://app.box.com/s/5t38zchin5e1e5642ghpgcahyxo7xsyo This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by July 14, 2023 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about July 14, 2023 regarding the status of your request.
Sincerely,
[cid:image002.png@01D99EB2.FEB25E50]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
July 17, 2023
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the twenty third installment of records and exemption list by accessing the following link which includes videos from April 27 - 28 2020 https://app.box.com/s/vv20mvr4p5382wevbr72590vhagn6730 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by July 17, 2023 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about August 17, 2023 regarding the status of your request.
Sincerely,
[cid:image002.png@01D9B8C9.88AD8230]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
August 22, 2023
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the twenty third installment of records and exemption list by accessing the following link which includes videos from April 28 - 29 2020 https://app.box.com/s/z6jh6mgi2agwws25tkrnubk8o3rqq0yf This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by September 22, 2023 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about September 22, 2023 regarding the status of your request.
Sincerely,
[cid:image002.png@01D9D4D1.7889F220]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
October 6, 2023
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the twenty fifth installment of records and exemption list by accessing the following link which includes videos from April 29 2020 https://app.box.com/s/epje56jw462jcmpdnmcp6z3uzrfiu9i6 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by November 6, 2023 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about November 6, 2023 regarding the status of your request.
Sincerely,
[cid:image002.png@01D9F847.87869190]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
November 20, 2023
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the twenty-sixth installment of records and exemption list by accessing the following link which includes videos from April 29 2020 https://app.box.com/s/asksckjoiiyey0dstmag2tmgp6z1r1lz This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by December 20, 2023 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
Given the extensive scope of your request, it has taken two years to produce a portion of the first full month of the pandemic. At this rate, I am estimating that the remainder of these videos will take at least another five years to process. In an effort to efficiently process the remainder of your request, I am again seeking confirmation that the videos produced thus far have been the videos you are seeking. You may recall that I made similar requests for clarification on December 29, 2022 and January 13, 2023. Please review the videos that have already been produced and let me know whether the videos already produced have been consistent with what you sought in your request.
If I do not hear from you, I will contact you on or about December 20, 2023 to again attempt to receive some clarification of your request.
Sincerely,
[cid:image002.png@01DA1C8B.DAEE4090]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Anon Request
11-26-23
via Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
Hello,
I received your question - " I am again seeking confirmation that the videos produced thus far have been the videos you are seeking."
To answer your question, your agency will need to demonstrate that an adequate search for the requested responsive public records has been conducted.
To demonstrate an adequate search “the agency may rely on reasonably detailed, nonconclusory affidavits submitted in good faith. These should include the search terms and the type of search performed, and they should establish that all places likely to contain responsive materials were searched.” Neighborhood All. of Spokane Cty. v. Spokane Cty., 172 Wn.2d 702,
721, 261 P.3d 119, 128 (2011).
Additionally, these affidavits should “specify which records were located, withheld, and on what basis nor did they provide “affidavits [that] give the requester a sufficient actual basis to determine that withheld material is indeed nonresponsive," as required by Nissen v. Pierce Cty., 183 Wn.2d 863, 886, 357 P.3d 45 (2015).
Please provide copies of all nonconclusory affidavits submitted in good faith by your agency demonstrating the District has conducted an adequate search for:
"Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
To clarify, if the District is in possession of any digital recordings of Zoom meeting calls, Skype Sessions, Google Duo calls, Slack, Gotomeeting, etc. (any recorded internet-based video communication/presentation/instruction product) for the period of time 01-01-20 through 4-22-21 I am requesting a digital copy to be produced via internet web link.
The District search for these digitally recorded videos should include all computers and digital storage devices owned, operated, or controlled by the District.
The District search for these digitally recorded videos should also include a search of all computers and digital storage devices owned, operated, or controlled by District employees if the digital video was recorded on equipment provided to the employee by the District, or if the digital video recording contains content relating to District agency related matters."
Copies of the affidavits your agency has collected from District computer users, employees, contractors, etc. will allow me to make a threshold determination of what videos the District has determined are responsive public records to produce these last few years.
I look forward to reviewing the affidavits.
Thank you.
From: Anon Request
11-26-23
via Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
Hello,
I received your question - " I am again seeking confirmation that the videos produced thus far have been the videos you are seeking."
To answer your question, your agency will need to demonstrate that an adequate search for the requested responsive public records has been conducted.
To demonstrate an adequate search “the agency may rely on reasonably detailed, nonconclusory affidavits submitted in good faith. These should include the search terms and the type of search performed, and they should establish that all places likely to contain responsive materials were searched.” Neighborhood All. of Spokane Cty. v. Spokane Cty., 172 Wn.2d 702,
721, 261 P.3d 119, 128 (2011).
Additionally, these affidavits should “specify which records were located, withheld, and on what basis nor did they provide “affidavits [that] give the requester a sufficient actual basis to determine that withheld material is indeed nonresponsive," as required by Nissen v. Pierce Cty., 183 Wn.2d 863, 886, 357 P.3d 45 (2015).
Please provide copies of all nonconclusory affidavits submitted in good faith by your agency demonstrating the District has conducted an adequate search for:
"Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
To clarify, if the District is in possession of any digital recordings of Zoom meeting calls, Skype Sessions, Google Duo calls, Slack, Gotomeeting, etc. (any recorded internet-based video communication/presentation/instruction product) for the period of time 01-01-20 through 4-22-21 I am requesting a digital copy to be produced via internet web link.
The District search for these digitally recorded videos should include all computers and digital storage devices owned, operated, or controlled by the District.
The District search for these digitally recorded videos should also include a search of all computers and digital storage devices owned, operated, or controlled by District employees if the digital video was recorded on equipment provided to the employee by the District, or if the digital video recording contains content relating to District agency related matters."
Copies of the affidavits your agency has collected from District computer users, employees, contractors, etc. will allow me to make a threshold determination of what videos the District has determined are responsive public records to produce these last few years.
I look forward to reviewing the affidavits.
Thank you.
From: Anon Request
December 5, 2023
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
Hello,
It has been 9 days and I have received not response to my CLAIRIFICATION QUESTIONS submitted via email on 11-26-23.
RCW 42.56.100 provides that “agencies shall adopt and enforce reasonable rules and regulations … consonant with the intent of this chapter to provide full public access to public records.… Such rules and regulations shall provide for the fullest assistance to inquirers and the most timely possible action on requests for information.”
As the Washington Supreme Court stated in Neighborhood Alliance of Spokane County v. Spokane County, 172 Wn.2d 702, 724, 261 P.3d 119 (2011), “An adequate search is a prerequisite to an adequate response, so an inadequate search is a violation of the PRA because it precludes an adequate response.”
Please provide an answer to my CLAIRIFICATION QUESTIONS as soon as possible. Thank you.
*********************************
Subject: RE: Washington Public Records Act Request #2021-00053
11-26-23
via Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
Hello,
I received your question - " I am again seeking confirmation that the videos produced thus far have been the videos you are seeking."
To answer your question, your agency will need to demonstrate that an adequate search for the requested responsive public records has been conducted.
To demonstrate an adequate search “the agency may rely on reasonably detailed, nonconclusory affidavits submitted in good faith. These should include the search terms and the type of search performed, and they should establish that all places likely to contain responsive materials were searched.” Neighborhood All. of Spokane Cty. v. Spokane Cty., 172 Wn.2d 702,
721, 261 P.3d 119, 128 (2011).
Additionally, these affidavits should “specify which records were located, withheld, and on what basis nor did they provide “affidavits [that] give the requester a sufficient actual basis to determine that withheld material is indeed nonresponsive," as required by Nissen v. Pierce Cty., 183 Wn.2d 863, 886, 357 P.3d 45 (2015).
Please provide copies of all nonconclusory affidavits submitted in good faith by your agency demonstrating the District has conducted an adequate search for:
"Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
To clarify, if the District is in possession of any digital recordings of Zoom meeting calls, Skype Sessions, Google Duo calls, Slack, Gotomeeting, etc. (any recorded internet-based video communication/presentation/instruction product) for the period of time 01-01-20 through 4-22-21 I am requesting a digital copy to be produced via internet web link.
The District search for these digitally recorded videos should include all computers and digital storage devices owned, operated, or controlled by the District.
The District search for these digitally recorded videos should also include a search of all computers and digital storage devices owned, operated, or controlled by District employees if the digital video was recorded on equipment provided to the employee by the District, or if the digital video recording contains content relating to District agency related matters."
Copies of the affidavits your agency has collected from District computer users, employees, contractors, etc. will allow me to make a threshold determination of what videos the District has determined are responsive public records to produce these last few years.
I look forward to reviewing the affidavits.
Thank you.
From: Tacoma Public Schools
[TPS main color logo.png]
December 28, 2023
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the twenty seventh installment of records and exemption list by accessing the following link which includes videos from April 30, 2020 https://app.box.com/s/gaj657vh65bqkoph6k1xexmn17aabh5g This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by January 28, 2024 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about January 26, 2024 regarding the status of your request.
Sincerely,
[cid:image002.png@01DA3983.071E82B0]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
January 26, 2024
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the twenty eighth installment of records and exemption list by accessing the following link which includes videos from May 1, 2020 https://app.box.com/s/rufco8vmfrhs6fwcaonlfe0eq5anl6g7 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by February 26, 2024 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about February 26, 2024 regarding the status of your request.
Sincerely,
[cid:image002.png@01DA5057.DA87F150]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
March 1, 2024
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the twenty ninth installment of records and exemption list by accessing the following link which includes videos from May 1, 2020 and May 2, 2020 https://app.box.com/s/dajwdqtfc08vjv3emex1unuv80e10ql0 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by February 26, 2024 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about March 26, 2024 regarding the status of your request.
Sincerely,
[cid:image002.png@01DA6BEC.9DAD5FD0]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
March 29, 2024
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the twenty ninth installment of records and exemption list by accessing the following link which includes videos from May 3, 2020 and May 4, 2020 https://app.box.com/s/yofexfmfh04eaz2ir14k3ocow6bl2ckp This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by April 29, 2024 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about April 29, 2024 regarding the status of your request.
Sincerely,
[cid:image002.png@01DA81EA.2B03F160]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
May 3, 2024
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the twenty ninth installment of records and exemption list by accessing the following link which includes videos from May 4, 2020 https://app.box.com/s/9ym58ymwu1fuuzcchrn6aesvj9621fqg This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by June 3, 2024 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about June 3, 2024 regarding the status of your request.
Sincerely,
[cid:image002.png@01DA9D73.06D7D960]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
I will need to extend my original estimate. The new estimate is 6/21/24. This is due to technical difficulties and a personal emergency.
Thank you for your patience.
Joey Christine Grant
Public Records Manager
Legal Department
P: 253.571.1093 F: 253.571.1043
www.tacomaschools.org<http://www.tacomaschools.org/>
Confidentiality Notice: This message is being sent on behalf of an attorney. It is intended exclusively for the individual or entity to which it is addressed. This communication may contain information that is proprietary, privileged or confidential or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify the sender immediately by e-mail and delete all copies of the message.
From: Anon Request
Hi,
Thanks!
Sincerely,
Anon Request
From: Anon Request
07-01-2024
via email to jgrant@tacoma.k12.wa.us
Hello,
Is this request closed? Have all responsive records been produced? No installment was received on 06-21-2024.
Thank you.
From: Tacoma Public Schools
[TPS main color logo.png]
July 9, 2024
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Thirty Second installment of records and exemption list by accessing the following link which includes videos from May 5-6, 2020 https://app.box.com/s/ri6s1o6dcaq2xsg8i1vakymq6wewlhsc This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by July 9, 2024 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 2 weeks to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about July 23, 2024 regarding the status of your request.
Sincerely,
[cid:image002.png@01DAD220.79842220]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
August 1, 2024
Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Anonymous
Re: Response to Public Records Request 2021-00053
Dear Anonymous:
This letter acknowledges and responds to your public records request received by the Tacoma School District on April 26, 2021. It is my understanding that you are seeking the following video:
Digital copies of all video recordings of internet-based video calls, meetings, training sessions, town halls, school board meetings, and google classroom sessions in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21.
Please find the Thirty Third installment of records and exemption list by accessing the following link which includes videos from May 6-7, 2020 https://app.box.com/s/8rhg2h3vauz2q572p9hoc4svfgdqbku9 This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by September 1, 2024 I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering additional records and at this time I estimate that it will take approximately 2 weeks to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, as well as other work for which I am responsible. This request will be provided in installments. I will contact you on or about August 15, 2024 regarding the status of your request.
Sincerely,
[cid:image002.png@01DAE3ED.2DBB87F0]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
Files
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04/29/2021
Washington Public Records Act Request: Request for digital copies of all internet video call recordings in the District's care, custody, or control recorded between the dates 01-01-20 through 4-22-21. (Tacoma Public Schools)
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