TACOMA SCHOOL DISTRICT – Internet Access Devices - Wi-Fi "Hotspots" or District provided Internet Access Devices and related Internet Access Device Usage Information (2022-2025)
It is a clone of this request.
| Tracking # |
P00016-011325 |
| Submitted | Jan. 12, 2025 |
| Est. Completion | April 7, 2025 |
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Communications
From: Niko Tutkia
TACOMA SCHOOL DISTRICT – Internet Access Devices - Wi-Fi "Hotspots" or District provided Internet Access Devices and related Internet Access Device Usage Information (2022-2025)
January 12, 2025
via email to publicrecords@tacoma.k12.wa.us
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
PUBLIC RECORDS REQUEST RCW 42.56
I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, Internet Router, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the years 2022-2025.
Responsive public records include but are not limited to: invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device service providers, device IP addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency the years 2022-2025.
Provide copies of all records documenting the person responsible for the usage of each device.
RECORDS INSTALLMENTS - ORDER OF PRODUCTION
If production of responsive records will be completed in multiple installments, please begin by producing records in REVERSE CHRONOLOGICAL FORMAT BY DATE. The most recent public records should be produced first and the oldest records produced last by date.
DEFINITION OF RECORDS AND WRITINGS
RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
PRODUCTION PROCESSING AND DELIVERY OF ELECTRONIC RECORDS
Please provide all records in their native electronic format. Please do not instead create new records by printing electronic files then scanning and printing the newly scanned prints.
Washington State Law is clear that the use of 3rd party “portals” (Such as GOVQA) for a public records request is optional for the requestor. Respectfully I decline. Please provide all records electronically via direct email attachment to this email address.
Please do not register this requestor for, nor direct this requestor to the use of any 3rd party commercial portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other online service other than a direct NO PASSWORD REQUIRED, NO REGISTRATION REQUIRED, internet cloud-based download link, or electronic email.
Do not send any portion of this public records request to any 3rd party for-profit corporation such as GOVQA, a Grannicus Corporation, NEXT-REQUEST, or JUST FOIA.
Do not register this request with any for profit portal or 3rd party organization such as GOVQA, a Grannicus Corporation, NEXT-REQUEST, or JUST FOIA.
Constructive Notice: Any and all communication(s) received on behalf of your agency in reference to this Public Records Request (RCW 42.45) from any unauthorized for-profit 3rd party company doing business outside the State of Washington will be the subject of a new public records request to your agency as to the origin and purpose of the communication as well as the identity of the sender of the communication.
PUBLIC RECORDS REQUESTS SUBMITTED VIA EMAIL
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format, either .pst file or .pdf PORTFOLIO file. Please provide all electronic records in the fewest number of individual files as per native format or use free .zip compression in each installment.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act. Please provide a single fee request for all responsive records.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed contemporaneous exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
PRESERVATION OF PUBLIC RECORDS *** ANTICIPATE LITIGATION ***
WAC 44-14-03005 RETENTION OF PUBLIC RECORDS
The lawful destruction of public records is governed by retention schedules. The unlawful destruction of public records can be a crime. RCW 40.16.010 and 40.16.020. An agency is prohibited from destroying a public record, even if it is about to be lawfully destroyed under a retention schedule, if a public records request has been made for that record. RCW 42.56.100. Additional retention requirements might apply if the records may be relevant to actual or anticipated litigation. The agency is required to retain the record until the record request has been resolved.
Note: An agency can be found to violate the Public Records Act and be subject to the attorneys' fees and penalty provision if it prematurely destroys a requested record after a request is made. See Yacobellis v. City of Bellingham, 55 Wn. App. 706, 780 P.2d 272 (1989). However, it is not a violation of the Public Records Act if a record is destroyed prior to an agency's receipt of a public records request for that record. Bldg. Indus. Ass'n of Wash. v. McCarthy, 152 Wn. App. 720, 218 P.3d 196 (2009); West v. Dep't of Nat. Res., 163 Wn. App. 238, 258 P.3d 78 (2011). The Public Records Act (chapter 42.56 RCW) and the records retention statutes (chapter 40.14 RCW) are two different laws.
COMMUNICATION VIA EMAIL
Please send all requests for clarification, status updates, and production of responsive electronic documents via direct email reply.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
Good Luck.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Jan. 12, 2025. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Tacoma Public Schools
[TPS main color logo.png]
January 21, 2025
Via Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Re: Response to Public Records Request P00016-011325
This letter acknowledges and responds to your public records request received by the Tacoma School District on January 13, 2025. It is my understanding that you are seeking the following records:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, Internet Router, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the years 2022-2025.
Responsive public records include but are not limited to: invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device service providers, device IP addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency the years 2022-2025.
Provide copies of all records documenting the person responsible for the usage of each device.
RECORDS INSTALLMENTS - ORDER OF PRODUCTION
If production of responsive records will be completed in multiple installments, please begin by producing records in REVERSE CHRONOLOGICAL FORMAT BY DATE. The most recent public records should be produced first and the oldest records produced last by date.
We are currently gathering records and at this time I estimate that it will take approximately 1 month to prepare the first installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, provide third party notice, as well as other work for which I am responsible. This request may be produced in installments. I will contact you on or about February 21, 2025 regarding the status of your request.
Sincerely,
[cid:image002.png@01DB6C0D.39F1BC80]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Jan. 12, 2025. You had previously indicated that it would be completed on Feb. 21, 2025. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #P00016-011325.
Thanks for your help, and let me know if further clarification is needed.
From: Tacoma Public Schools
[TPS main color logo.png]
February 21, 2025
Via Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Re: Response to Public Records Request P00016-011325
This letter acknowledges and responds to your public records request received by the Tacoma School District on January 13, 2025. It is my understanding that you are seeking the following records:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, Internet Router, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the years 2022-2025.
Responsive public records include but are not limited to: invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device service providers, device IP addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency the years 2022-2025.
Provide copies of all records documenting the person responsible for the usage of each device.
RECORDS INSTALLMENTS - ORDER OF PRODUCTION
If production of responsive records will be completed in multiple installments, please begin by producing records in REVERSE CHRONOLOGICAL FORMAT BY DATE. The most recent public records should be produced first and the oldest records produced last by date.
The original estimate needs to be extended, we are still gathering records.
We are currently gathering records and at this time I estimate that it will take approximately 1 month to prepare the first installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, provide third party notice, as well as other work for which I am responsible. This request may be produced in installments. I will contact you on or about March 7, 2025 regarding the status of your request.
Sincerely,
[cid:image002.png@01DB843B.5FEEE430]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
From: Tacoma Public Schools
[TPS main color logo.png]
March 7, 2025
Via Email Only: requests@muckrock.com<mailto:requests@muckrock.com>
Re: Response to Public Records Request P00016-011325
This letter acknowledges and responds to your public records request received by the Tacoma School District on January 13, 2025. It is my understanding that you are seeking the following records:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, Internet Router, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the years 2022-2025.
Responsive public records include but are not limited to: invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device service providers, device IP addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency the years 2022-2025.
Provide copies of all records documenting the person responsible for the usage of each device.
RECORDS INSTALLMENTS - ORDER OF PRODUCTION
If production of responsive records will be completed in multiple installments, please begin by producing records in REVERSE CHRONOLOGICAL FORMAT BY DATE. The most recent public records should be produced first and the oldest records produced last by date.
Please find the first installment of records by accessing the following link: https://app.box.com/s/nk76nerr289j8o61u73agee634hni9fm This link will be deactivated in 30 days. If you have not accessed this link and downloaded the records by April 7, 2025, I will assume you no longer require these records and will close the request. If you have any issues accessing these records please let me know.
We are currently gathering records and at this time I estimate that it will take approximately 1 month to prepare the next installment of records located that are responsive to your request. This estimate is based on the number of previously pending public records requests that our office is responding to, the time needed to locate and assemble the records requested, the need to determine whether any of the records are exempt from public disclosure, provide third party notice, as well as other work for which I am responsible. This request may be produced in installments. I will contact you on or about April 7, 2025 regarding the status of your request.
Sincerely,
[cid:image002.png@01DB8F62.B8388380]
Joey Christine Grant
Public Records Manager
Email: jgrant@tacoma.k12.wa.us<mailto:jgrant@tacoma.k12.wa.us>
