Phi Theta Kappa records (Austin Community College District)

Please accept this as confirmation of your request for information as
allowable by the Office of the Attorney General of the State of Texas. We
will contact you if we require clarification from you before fulfilling
your request. Should ACC need additional time to comply with your request,
you will receive notice of the reason for the delay and an approximate date
the information shall become available.
Pursuant to Section 552.261 of the Texas Public Information Act, the
district will charge 10 cents per page for copies or charge for time and
labor for programming or gathering the information that you've requested at
$15 per hour. If your request exceeds $40, you will be provided a detailed
cost estimate. You must respond in writing within 10 days after the
estimate is sent that you will accept the costs, or that you desire any
stated alternative, or your request will be considered withdrawn. Payment
can be made online at ACC Marketplace after your estimate is provided.

If the estimated charge is more than $100.00, the College may ask for a
prepaid deposit before providing the information.

You may ask the College to determine whether providing the information
primarily benefits the general public, resulting in a waiver or reduction
of charges.

Your request has been logged and will be tracked as ORR 2919.

Please contact me if you have any questions about this information.

Thank you,

Dahlia Anzaldua-Torres
Office of College Relations & Marketing
austincc.edu
512-223-7595

ACC Highland Campus
6101 Highland Campus Drive
Austin, Texas 78752

Dear Requestor,

The College received your request for information related to Phi Theta
Kappa. Below are the links containing information responsive to your
request. Any information that contains personally identifiable information
about students is protected under the Family Educational Rights and Privacy
Act (“FERPA”) and cannot be released. Thus you are being provided with
those records without FERPA protected information.

1.

Copies of all records provided by your college to Phi Theta Kappa from
Jan. 1, 2024 to Sept 20, 2024.

The ACC eligibility list is based on the Criteria for Prospective Members
<https://drive.google.com/file/d/1KYFv8sPDHD1bu3zVswdovkYxQOl_OK7h/view?usp=sharing>
to be invited to join Phi Theta Kappa. A formatted list (spreadsheet)
<https://drive.google.com/file/d/1LGCrq8z_PuhDjY623J-HT0OyqqEUGV-9/view?usp=sharing>
of Prospective Members is sent to Phi Theta Kappa International to request
student passcodes for the prospective members of the Alpha Gamma Pi Chapter
of Phi Theta Kappa Honor Society at Austin Community College. The process
is the same for Spring 2024 and Fall 2024. A postcard invitation
<https://drive.google.com/file/d/1spJzKxMBNl8_LSd3sBmR6vEIw5g6ya0E/view?usp=sharing>
is mailed out to all prospective members. Letter of Invitation to Returning
Members
<https://drive.google.com/file/d/1aVWC_JMUmNEHEJ4rr0gOV9Bm113XHt44/view?usp=sharing>
to Attend First General Meeting, same letter for Spring 2024 and Fall
2024 Invitational
Letter to Prospective Members
<https://drive.google.com/file/d/15705SxtskkQEFDRTIk73ouNQzNHdU4TS/view?usp=sharing>
to accept membership to the Alpha Gamma Pi chapter of Phi Theta Kappa at
Austin Community College, same letter for Spring 2024 and Fall 2024.

2. Copies of all records provided to your college from Phi Theta Kappa from
Jan. 1, 2024, to Sept 20, 2024.

Phi Theta Kappa International assigns the passcodes to prospective Members.
The passcodes are mail merged into the invitational letters in 1D. The
students must go to the Phi Theta Kappa International website
<https://join.ptk.org/> to pay their membership dues ($96) to accept their
membership. Phi Theta Kappa International will send the welcome package,
certificate, pin, etc, to the address of student(s) who accept membership.

3. Copies of correspondence sent from Phi Theta Kappa to your college
president, CEO and/or chancellor from Jan. 1,2024 to Sept 20, 2024.

See attached

4. Copies of all records showing the number of students in the top 10% of
their class as of May 1, 2024. If the community college does not collect
data about class rank, please state so.

Membership or the invitation for membership is based on the criteria in 1A,
not the top 10%.

5.

Records showing the number of students who are members of Phi Theta
Kappa on your campus and the number of students invited to Phi Theta Kappa
over the past year.

1.

In Spring 2023, 7,361 invited prospective students, and 265 accepted
membership.
2.

In Fall 2023, 5,312 invited prospective students, and 217 students
accepted membership.
3.

In Spring 2024, 5,295 invited prospective students and 178.
4.

In Fall 2024, 6,055 invited prospective students, and so far, 158
students have accepted.

6.

Copies of all records showing the amount of money your college paid to
Phi Theta Kappa from Jan. 1, 2023, to Sept 20, 2024, and for what purposes.

-

Alpha Gamma Pi Traveling Expenses for 2023
<https://drive.google.com/file/d/15gbpzYdx9K1hOwfFkdqlJcolSPpGnR2w/view?usp=sharing>,
$11,3332.50
-

Alpha Gamma Pi Traveling Expenses for 2024
<https://drive.google.com/file/d/1exj9iOqmqdZarcU2s_FY2p_lN7grtHkK/view?usp=sharing>,
$10,122.50

7. Copies of all records showing the amount of money your college received
from Phi Theta Kappa from Jan. 1, 2023, to Sept 20, 2024, and for what
purposes.

The students pay membership dues to Phi Theta Kappa International via their
website at www.ptk.org. Then, the PTK International office sends the $36
per member to the Alpha Gamma Pi chapter advisors at Austin Community
College.

a. 2023, $17,352 for membership dues were collected (5A & 5B x
$36)

b. In 2024, $5,688 for membership dues have been collected. (5C
& 5D x $36)

8.

Your college's policy for the handling of student data provided to and
provided by Phi Theta Kappa.

See information responsive to request number #1 as provided above.

This request will be considered fulfilled and closed.

Dahlia Anzaldua-Torres
Office of College Relations & Marketing
austincc.edu
512-223-7595

ACC Highland Campus
6101 Highland Campus Drive
Austin, Texas 78752

Attached is all that I have available.

Dahlia Anzaldua-Torres
Office of College Relations & Marketing
austincc.edu
512-223-7595

ACC Highland Campus
6101 Highland Campus Drive
Austin, Texas 78752

Let me check on this for you.

This is logged as a new request for information. I'll let you know as soon
as the information is made available to me.

Can you please confirm that you are just asking for the following:

Is the request simply to know the number of currently enrolled (fall 2024)
students who have a GPA above 3.5 as of today?

Marina,

I emailed you back on Nov. 4 to let you know that we had to log this
request with a number number and that we need clarification on the
information that you've requested.

Please confirm if you are asking for just the following:
We supplied you with a response to ORR 2919 and you are now asking to find
out if we could let you know that following:

*Also, is there a way to know how many students have above a 3.5 GPA
currently?*

Please note, in accordance with Texas Government Code 552.222(d), if a
response from a requestor is not received by the 61st day after this
request for clarification is sent, the request for information is
considered to have been withdrawn by the requestor.

Dahlia Anzaldua-Torres
Office of College Relations & Marketing
austincc.edu
512-223-7595

ACC Highland Campus
6101 Highland Campus Drive
Austin, Texas 78752

With regard to your recent request, here is what I was able to find out:

As of today, there are 38,678 students enrolled in fall 2024 and of those,
there are 9246 with *greater than* a 3.5 GPA.
This request will now be considered closed.