Phi Theta Kappa records (Lone Star College)
| Multi Request | Phi Theta Kappa records |
| Submitted | Sept. 20, 2024 |
| Est. Completion | None |
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Communications
From: Marina Villeneuve
To Whom It May Concern:
Pursuant to the Texas Public Information Act, I hereby request the following records:
1. Copies of all records provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
2. Copies of all records provided to your college from Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
3. Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024 to Sept 20, 2024.
4. Copies of all records showing the number of students in the top 10% of their class as of May 1, 2024. If the community college does not collect data about class rank, please state so.
5. Records showing the number of students who are members of Phi Theta Kappa on your campus, and the number of students invited to Phi Theta Kappa over the past year.
6. Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024 and for what purposes.
7. Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024, and for what purposes.
8. Your college's policy for the handling of student data provided to and provided by Phi Theta Kappa.
Context: Phi Theta Kappa in their invitations tells students that they are in the "top 10% of students on your campus." I am trying to ascertain whether that is accurate, whether Phi Theta Kappa receives follow-up information from colleges on student GPA, and how Phi Theta Kappa obtains student personal data, and what kind of data, in the first place.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Marina Villeneuve
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Texas Public Information Act request, copied below, and originally submitted on Sept. 24, 2024. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Lone Star College
Good afternoon,
We have received your request for public information.
Please note that we did not receive a request dated September 24, 2024.
The College will promptly respond to your request in accordance with the requirements of the Texas Public Information Act.
Should you have any questions, please feel free to contact our office.
Respectfully,
Records Compliance and Management
Office of Governance, Accountability, and Compliance (OGAC)
Division of Legal and Regulatory Affairs
Lone Star College System Office
5000 Research Forest Drive
The Woodlands, Texas 77381
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From: Marina Villeneuve
Hello,
What do you mean by : "please note that we did not receive a request dated September 24, 2024" ?
Sincerely,
Marina Villeneuve
From: Lone Star College
Good morning,
Regarding your request for the following information, this information is not readily available, and extensive staff labor is required to comply with your request. Please let us know if you still wish to receive this information, and we will provide you with a cost estimate in accordance with the requirements of the Texas Public Information Act.
* Copies of all records provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
* Copies of all records provided to your college from Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
* Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024 to Sept 20, 2024.
* Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024 and for what purposes.
* Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024, and for what purposes.
We ask that you clarify your request by confirming if you wish to proceed with your request.
We are required by statute to inform you that failure to respond in writing to this discussion within 61 days will cause your request to be withdrawn. Once we receive your response, the College will respond promptly to your request in accordance with the requirements of the Texas Public Information Act.
Should you have any questions, please feel free to contact our office.
Respectfully,
Records Compliance and Management
Office of Governance, Accountability, and Compliance (OGAC)
Division of Legal and Regulatory Affairs
Lone Star College System Office
5000 Research Forest Drive
The Woodlands, Texas 77381
[Graphical user interface Description automatically generated]
This e-mail may contain information that is privileged, confidential and/or subject to legal restrictions and penalties regarding its unauthorized disclosure or use. Unauthorized viewing, copying, distribution, disclosure or other use of this information is prohibited if you are not the intended recipient. If you have received this e-mail in error, please notify the sender immediately by return e-mail and delete this e-mail and attachments from your system. Thank you.
From: Lone Star College
Good morning,
In order to better assist you, I will need you to clarify your request as follows:
1. Copies of all records provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
* Please specify all records that you need to obtain.
2. Copies of all records provided to your college from Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
* Please specify all records that you need to obtain.
3. Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024 to Sept 20, 2024.
* Please note that the College does not have a CEO.
* Please confirm if you need all campus presidents if not, please specify the campus you need.
4. Copies of all records showing the number of students in the top 10% of their class as of May 1, 2024. If the community college does not collect data about class rank, please state so.
* Please specify all records that you need to obtain.
5. Records showing the number of students who are members of Phi Theta Kappa on your campus, and the number of students invited to Phi Theta Kappa over the past year.
6. Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024 and for what purposes.
* Please specify all records that you need to obtain.
7. Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024, and for what purposes.
* Please specify all records that you need to obtain.
8. Your college's policy for the handling of student data provided to and provided by Phi Theta Kappa.
We are required by statute to inform you that failure to respond in writing to this discussion within 61 days will cause your request to be withdrawn.
Should you have any questions, please feel free to contact our office.
Respectfully,
Records Compliance and Management
Office of Governance, Accountability, and Compliance (OGAC)
Division of Legal and Regulatory Affairs
Lone Star College System Office
5000 Research Forest Drive
The Woodlands, Texas 77381
[Graphical user interface Description automatically generated]
This e-mail may contain information that is privileged, confidential and/or subject to legal restrictions and penalties regarding its unauthorized disclosure or use. Unauthorized viewing, copying, distribution, disclosure or other use of this information is prohibited if you are not the intended recipient. If you have received this e-mail in error, please notify the sender immediately by return e-mail and delete this e-mail and attachments from your system. Thank you.
From: Marina Villeneuve
I would like to revise #1 and #2 to:
1. Copies of eligibility criteria for Phi Theta Kappa member for your college
2. Copies of lists of student information provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024 (For example: a spreadsheet of prospective students sent to Phi Theta Kappa with column headers visible but individual student names redacted)
3. Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024 to Sept 20, 2024.
* I would like all campus presidents, and I am specifically seeking emails from domain @ptk.org.
4. Copies of all records showing the number of students in the top 10% of their class as of May 1, 2024. If the community college does not collect data about class rank, please state so.
* This request is straightforward, I am looking to see if the college ranks students and has data about the number of students in the top 10%.
6. Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024 and for what purposes.
7. Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024, and for what purposes.
* * I am looking for similar records to the attached record -- financial transactions involving Phi Theta Kappa.
From: Lone Star College
Thank you for clarifying your request for public information.
The College will promptly respond to your request in accordance with the requirements of the Texas Public Information Act.
Should you have any questions, please feel free to contact our office.
Respectfully,
Records Compliance and Management
Office of Governance, Accountability, and Compliance (OGAC)
Division of Legal and Regulatory Affairs
Lone Star College System Office
5000 Research Forest Drive
The Woodlands, Texas 77381
PublicRecords@lonestar.edu<mailto:PublicRecords@lonestar.edu>
[cid:image001.jpg@01DB2F6A.27683060]
This e-mail may contain information that is privileged, confidential and/or subject to legal restrictions and penalties regarding its unauthorized disclosure or use. Unauthorized viewing, copying, distribution, disclosure or other use of this information is prohibited if you are not the intended recipient. If you have received this e-mail in error, please notify the sender immediately by return e-mail and delete this e-mail and attachments from your system. Thank you.
From: Lone Star College
Good afternoon, Marina,
1. Copies of eligibility criteria for Phi Theta Kappa member for your college
1. Please see the attached link for reference https://www.lonestar.edu/18232.htm
1. Copies of lists of student information provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024 (For example: a spreadsheet of prospective students sent to Phi Theta Kappa with column headers visible but individual student names redacted)
1. Please find the attached. Please note that this list does not include students who have elected to limit the disclosure of their information under the Family Educational Rights and Privacy Act.
1. Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024 to Sept 20, 2024.
1. This information is not readily available and requires extensive staff labor to compile the data.
2. We ask that you confirm if you wish to proceed with your request, and a cost estimate will be provided for the labor required to gather it in accordance with the requirements of the Texas Public Information Act.
1. Copies of all records showing the number of students in the top 10% of their class as of May 1, 2024. If the community college does not collect data about class rank, please state so.
1. The College does not collect class rank information.
1. Records showing the number of students who are members of Phi Theta Kappa on your campus, and the number of students invited to Phi Theta Kappa over the past year.
1. The College does not keep records nor track the number of students who are members or invited students in any given semester. We have included all available lists of the students the College has in the attachment of this email.
1. Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024 and for what purposes.
1. This information is not readily available, the College must review the data to ensure that it does not fall under any exceptions.
1. Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024, and for what purposes.
1. This information is not readily available, the College must review the data to ensure that it does not fall under any exceptions.
1. Your college's policy for the handling of student data provided to and provided by Phi Theta Kappa.
* For additional information about PTK, please visit https://www.lonestar.edu/18232.htm
* For additional information on the TPIA and the Records Compliance and Management (RCM) department's role in ensuring compliance with this Act, please visit https://www.lonestar.edu/Public-Records.htm.
1. Similar records to the attached record -- financial transactions involving Phi Theta Kappa.
* This information is not readily available, the College must review the data to ensure that it does not fall under any exceptions.
We are required by statute to inform you that failure to respond in writing to this discussion within 61 days will cause your request to be withdrawn.
Should you have any questions, please feel free to contact our office.
Respectfully,
Records Compliance and Management
Office of Governance, Accountability, and Compliance (OGAC)
Division of Legal and Regulatory Affairs
Lone Star College System Office
5000 Research Forest Drive
The Woodlands, Texas 77381
PublicRecords@lonestar.edu<mailto:PublicRecords@lonestar.edu>
[cid:image001.jpg@01DB39BB.767B9600]
This e-mail may contain information that is privileged, confidential and/or subject to legal restrictions and penalties regarding its unauthorized disclosure or use. Unauthorized viewing, copying, distribution, disclosure or other use of this information is prohibited if you are not the intended recipient. If you have received this e-mail in error, please notify the sender immediately by return e-mail and delete this e-mail and attachments from your system. Thank you.
From: Lone Star College
Good morning,
In order to better assist you, I will need you to clarify your request as follows:
* Similar records to the attached record -- financial transactions involving Phi Theta Kappa. - Does this question mean all our campus chapter of PTK financial records, or just transactions involving Phi Theta Kappa, the national organization? Please Clarify.
We are required by statute to inform you that failure to respond in writing to this discussion within 61 days will cause your request to be withdrawn.
Should you have any questions, please feel free to contact our office.
Respectfully,
Records Compliance and Management
Office of Governance, Accountability, and Compliance (OGAC)
Division of Legal and Regulatory Affairs
Lone Star College System Office
5000 Research Forest Drive
The Woodlands, Texas 77381
PublicRecords@lonestar.edu<mailto:PublicRecords@lonestar.edu>
[cid:image001.jpg@01DB3A69.34CA93B0]
This e-mail may contain information that is privileged, confidential and/or subject to legal restrictions and penalties regarding its unauthorized disclosure or use. Unauthorized viewing, copying, distribution, disclosure or other use of this information is prohibited if you are not the intended recipient. If you have received this e-mail in error, please notify the sender immediately by return e-mail and delete this e-mail and attachments from your system. Thank you.
From: Marina Villeneuve
Yes, all your campus chapter of PTK financial records, and transactions involving Phi Theta Kappa, the national organization.
From: Lone Star College
Thank you for clarifying your request for public information.
The College will promptly respond to your request in accordance with the requirements of the Texas Public Information Act.
Should you have any questions, please feel free to contact our office.
Respectfully,
Records Compliance and Management
Office of Governance, Accountability, and Compliance (OGAC)
Division of Legal and Regulatory Affairs
Lone Star College System Office
5000 Research Forest Drive
The Woodlands, Texas 77381
PublicRecords@lonestar.edu<mailto:PublicRecords@lonestar.edu>
[cid:image001.jpg@01DB6759.B29AEED0]
This e-mail may contain information that is privileged, confidential and/or subject to legal restrictions and penalties regarding its unauthorized disclosure or use. Unauthorized viewing, copying, distribution, disclosure or other use of this information is prohibited if you are not the intended recipient. If you have received this e-mail in error, please notify the sender immediately by return e-mail and delete this e-mail and attachments from your system. Thank you.
From: Lone Star College
Good morning,
In order to better assist you, I will need you to clarify your request as follows:
* Please specify what transactions involving Phi Theta Kappa you are referring to? Are you referring to an email? If so, please specify the recipient and the sender's email address.
We are required by statute to inform you that failure to respond in writing to this discussion within 61 days will cause your request to be withdrawn.
Should you have any questions, please feel free to contact our office.
Respectfully,
Records Compliance and Management
Office of Governance, Accountability, and Compliance (OGAC)
Division of Legal and Regulatory Affairs
Lone Star College System Office
5000 Research Forest Drive
The Woodlands, Texas 77381
PublicRecords@lonestar.edu<mailto:PublicRecords@lonestar.edu>
[cid:image001.jpg@01DB6D71.B5432490]
This e-mail may contain information that is privileged, confidential and/or subject to legal restrictions and penalties regarding its unauthorized disclosure or use. Unauthorized viewing, copying, distribution, disclosure or other use of this information is prohibited if you are not the intended recipient. If you have received this e-mail in error, please notify the sender immediately by return e-mail and delete this e-mail and attachments from your system. Thank you.
From: Lone Star College
Good morning,
Regarding your request for financial records, and transactions involving Phi Theta Kappa, the national organization.
The College has made a good faith search of information that it owns, controls, or has a right of access to and has found no such information responsive to your request.
Should you have any questions, please feel free to contact our office.
Respectfully,
Records Compliance and Management
Office of Governance, Accountability, and Compliance (OGAC)
Division of Legal and Regulatory Affairs
Lone Star College System Office
5000 Research Forest Drive
The Woodlands, Texas 77381
PublicRecords@lonestar.edu<mailto:PublicRecords@lonestar.edu>
[cid:image001.jpg@01DB723A.055AFBC0]
This e-mail may contain information that is privileged, confidential and/or subject to legal restrictions and penalties regarding its unauthorized disclosure or use. Unauthorized viewing, copying, distribution, disclosure or other use of this information is prohibited if you are not the intended recipient. If you have received this e-mail in error, please notify the sender immediately by return e-mail and delete this e-mail and attachments from your system. Thank you.
