Seeking Information on old rfo
| Tracking # |
304-18-1374YR |
| Submitted | July 25, 2018 |
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Communications
From: ED Smither
To Whom It May Concern:
Pursuant to the Texas Public Information Act, I hereby request the following records:
In regards to RFO No.304-18-1374YR - Request for Offers Open Records Tracking System, I would like to request the following:
1) Any and all records or correspondence both written and electronic(emails) regarding the vendor selection and contracting for new Public Records processing system.
2) Any and all records or correspondence both written and electronic(emails) regarding the implementation of new Public Records processing system.
3) Any and all records or correspondence both written and electronic(emails) regarding Vendor’s Application(Software) Security of new Public Records processing system. Please also include any mention of the usage of open-source code by the Vendor.
4) Any and all records or correspondence both written and electronic(emails) regarding Vendor’s Cloud/Hosting Security of new Public Records processing system.
5) Any and all records or correspondence both written and electronic(emails) regarding Vendor’s Personnel Data Access Security Policies and Procedures of new Public Records processing system.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
ED Smither
From: Texas Comptroller of Public Accounts
Thank you for your request. We will provide the information you requested as quickly as possible. We will contact you within 10 business days about the status of your request.
Open Records
Texas Comptroller of Public Accounts
From: Texas Comptroller of Public Accounts
Dear ED Smither:
Thank you for your request, below. This email is a request for clarification of your inquiry, below. When I have received your clarification, I can begin compiling records for your request.
You have asked for “[A]ny and all records” concerning vendor selection and contracting; implementation; and certain security and access issues. This would encompass both internal and external communications. Based on the terms of your request, below, some of the communications that may be at issue could include attorney-client protected communications between the agency’s employees and agency attorneys. Some of the communications that may be at issue may be communications with the Information Security Office and/or the Information Technology Division concerning security systems. Some of the communications at issue may include internal communications of a policymaking nature.
Attorney-client communications may be protected from public disclosure under Texas Government Code Section 552.107. Certain types of information related to computer network security or the design, operation, or defense of a computer network may be protected from public disclosure under Texas Government Code Section 552.139. Internal communications of a policymaking nature that contain advice, opinion, or recommendations may be protected from disclosure under Texas Government Code Section 552.111. If records that are protected from disclosure are included in your request, I will refer your request, at least in part, to the Texas Attorney General’s Office for a ruling as to those records.
Please clarify as to whether you are seeking records responsive to your request that are public in nature only OR if you are seeking records responsive to your request that include protected records as outlined above.
Thank you for your attention to this request. Please call if you have any questions. I look forward to your clarification.
Sincerely,
Ruth H. Soucy
Deputy Chief Counsel for Open Records
Texas Comptroller of Public Accounts
Phone: (512) 475-0411
Fax: (512) 463-4288
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~WRD135
From: ED Smither
Ruth - I am only seeking Public Records. As this was an RFP all information requested here should be Public in Nature. I am not requesting any security or network information of TX Comptroller systems or any other protected information.
From: Texas Comptroller of Public Accounts
Dear ED Smither:
Thank you for your clarification. I understand you to seek public information only, not communications that may be protected by an exception to disclosure.
I will process your request with this clarification.
Please let me know if you have any questions. My direct line is (512) 475-0411.
Sincerely,
Ruth H. Soucy
Deputy Chief Counsel for Open Records
Texas Comptroller of Public Accounts
Phone: (512) 475-0411
Fax: (512) 463-4288
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~WRD388
From: Texas Comptroller of Public Accounts
Dear Mr. Smither:
The Texas Comptroller of Public Accounts received your request for information, below. We assigned your request ID# 14537650335.
You asked for public information regarding RFO No. 304-18-1374YR, including vendor selection and contracting.
Information regarding the resulting contract with the selected vendor, copies of all responses to the RFP received from all vendors, and the score cards or other evaluation notes taken during the selection process has
been posted to our secure FTP server where you can access and download the zipped and encrypted files using the case-sensitive password, Smither335. You will receive a system-generated email from me containing a direct link to the files and instructions on downloading them. The files contain the “for public release” versions of the proposals, without the information claimed proprietary or confidential by the vendors. If after review, you believe the redactions to be excessive, please let me know and we can request a ruling from the Attorney General on the redacted portions of any proposal(s). The RFO itself can be found at http://esbd.cpa.state.tx.us/docs/304/142398_1.pdf<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fesbd.cpa.state.tx.us%2Fdocs%2F304%2F142398_1.pdf&data=02%7C01%7C%7Cf50e5a6eaae44089831508d5f3ed5f7b%7C2055feba299d4d0daa5a73b8b42fef08%7C0%7C0%7C636683123178459448&sdata=jU9LWVICqgJ83Ys%2BNZWTn8oGxnVt4qHC%2B4cOgL97QLE%3D&reserved=0>.
Please feel free to contact me if you have difficulty accessing or downloading the files. The FTP server does not always communicate well with the Apple Safari or Google Chrome browsers, so you may wish to use MS Edge or MS Internet Explorer.
We are reviewing our files to identify any additional public records, but wanted to get these records to you in the meantime.
Sincerely,
Barbara Gyure
Open Records Section
512-463-4051
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~WRD388
From: Texas Comptroller of Public Accounts
File List : Smither, ED (RFO 304-18-1374).zip
Click here to begin exchanging files. (https://publicftp.cpa.texas.gov/?wtcQID=Q0tCWVhLVVZQSFBCQ0xLVEM6Q1xTW2tLQ3UrKDNoYXBXIjQ%3d)
Link expiration: 8/10/2018 12:00:00 AM
NOTICE: This communication and any attachments may contain information that is privileged or confidential information under the Texas Public Information Act and/or other applicable state and federal laws. If you have received this message in error, please notify the sender immediately, and delete this email from your system.
From: Texas Comptroller of Public Accounts
Dear Mr. Smither:
We have identified one additional public record relating to RFO No. 304-18-1374YR (copy attached), which is responsive to your request. This completes our review of our files.
I hope this information is helpful. Please feel free to contact me if you have any questions.
Sincerely,
Barbara Gyure
Open Records Section
512-463-4051
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