FOIA - Tukwila PD - Spillman Flex

J Ader filed this request with the Tukwila Police Department of Tukwila, WA.
Tracking #

P017209-122921

Status
Completed

Communications

From: J Ader


To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Documentation on Motorola's Spillman Flex Software (https://www.spillman.com/products/flex/modules/flex-analytics/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Motorola regarding Spillman Flex
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spillman" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.

For reference and help in retrieving responsive documents, this program was publicly discussed in the following article:

"Tukwila Police Department has chosen Spillman Technologies as its new public safety software vendor, purchasing the Utah-based company's on-premises Records Management System (RMS), Flex. The police department chose the Flex system in order to increase efficiency and improve agency analytics, and joins more than 150 other public safety and private security agencies in Washington currently using Spillman software."
[source: https://globenewswire.com/news-release/2016/11/03/886528/10165933/en/Tukwila-PD-adopts-Spillman-Flex-for-records-management-and-analytics.html ]

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

From: Tukwila Police Department

Dear J Ader,
Thank you for your interest in public records of Tukwila Police Department.  Your request has been received and is being processed. Your request was received in this office on December 29, 2021 and given the reference number P017209-122921 for tracking purposes. The City of Tukwila is in receipt of your public records request received by the Tukwila Police Department on December 29, 2021, regarding records associated with:
Please see attached fax for details regarding requested documents.
Your request will be forwarded to the relevant Tukwila Police Department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. Department staff members are searching City systems to identify documents responsive to the request. Due to the nature of the request, records may be provided in installments, with the availability of the first installment on or three weeks after 1/18/2022. If you have any questions, please do not hesitate to contact me at 206-433-1808.
Respectfully, Records Unit Tukwila Police Department 206-433-1808
The City of Opportunity, the Community of Choice ** NOTICE OF PUBLIC DISCLOSURE:  This e-mail account is public domain.  Any correspondence from or to this e-mail account is a public record.  Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any claim of confidentiality or privilege asserted by an external party.**

From: Tukwila Police Department

Dear J Ader,

Thank you for registering with the Records Center.  Please log in to the Records Center to update any contact or password information and to track the progress of your request.
Login: requests@muckrock.com

If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://SITENAME.mycusthelp.com/WEBAPP/_rs/ForgotPassword.aspx)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Tukwila Police Department

RE: PUBLIC RECORDS REQUEST of December 28, 2021, Reference # P017209-122921
Dear J Ader,
The Tukwila Police Department received a public records request from you on December 28, 2021 via our electronic Records Center. Your request mentioned:
Please see attached fax for details regarding requested documents.
This letter is to clarify what information you are seeking from the Tukwila Police Department.
Can you please provide a date range for the records you are requesting?
If you would like the department to proceed with your public information request, please provide clarifications within thirty (30) days from 01/04/2022.  Otherwise, the Tukwila Police Department will consider your request withdrawn.
You may provide a response to the department by any of the following methods:
1. Via the Tukwila PD electronic Record Center; or
2. By regular mail to: Tukwila Police Department Records, 15005 Tukwila International Blvd, Tukwila, WA 98188
Upon receipt of your clarification, the department will further respond to your public records request as required by law, including providing you with an estimate of costs, if any, associated with producing the requested records.
If you have any questions, please contact our department at 206-433-1808.  Thank you for your attention.
Regards,
Rebecca
Tukwila Police Department
206-433-1808

From: J Ader

Hi there,

This is a response to the last inquiry on my FOIA request (P017209-122921)

There was a question on what the date range is for the records I am requesting.

At this point, I am looking for a time range of any of the records applicable to my original request created anywhere from January 1, 2020 to December 31, 2021.

Please let me know if there is anything else needed from my end.

Regards,
- J. Ader

From: Tukwila Police Department

Hello J,
This message is to notify you that your password has changed.

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Tukwila Police Department

RE: PUBLIC RECORDS REQUEST of December 28, 2021, Reference # P017209-122921
Dear J. Alder,
The Tukwila Police Department received a public records request from you on December 28, 2021. You requested the following: "Please see attached fax for details regarding requested documents."
Here is an update on your records request:
I have received written permission to release WhiteBox proprietary documents to you. I have also reached out to Motorola Spillman Flex and I am waiting for them to respond whether or not they plan to seek an injunction prior to the records release.
I will know more when I hear from Motorola.  I will either provide you an update or responsive records on or before 2/16/2022.  If public records become available in advance of this estimate we will contact you promptly.  Conversely, if the department encounters a need to extend our time estimate, we will contact you promptly with a revised estimated date.
Thank you for your patience in awaiting this information. I am doing my best to fulfill your request.
Regards,
Rebecca
Tukwila Police Department
206-433-1808

From: Tukwila Police Department

RE: PUBLIC RECORDS REQUEST of December 28, 2021, Reference # P017209-122921
Dear J Alder,
The Tukwila Police Department received a public records request from you on December 28, 2021. You requested the following: "Please see attached fax for details regarding requested documents."
We have issued the required third-party notifications on February 2, 2022.  The parities have three weeks to respond if they wish to file an injunction. If they do not, we will be releasing records to you on February 23.
Thank you for your patience in awaiting this information.
Regards,
Rebecca
Tukwila Police Department
206-433-1808

From: Tukwila Police Department

RE: PUBLIC RECORDS REQUEST of December 28, 2021, Reference # P017209-122921
Dear J Alder,
The Tukwila Police Department received a public records request from you on December 28, 2021 via our electronic Records Center. Your request mentioned:
"Please see attached fax for details regarding requested documents."
The department has reviewed its files and has located responsive records to your request. These records have been released through the Tukwila Police Department electronic Records Center. Please click on the link below to access the Records Center. You may need to copy and paste the link.
Link: Tukwila PD Record Center
We are still searching for responsive documents. We expect to release another installment of records or confirm you have received all responsive records on or before March 16.
If the attached information meets you needs, please let me know and we will discontinue our search.
Please let us know if you have any questions.
Regards,
Rebecca
Tukwila Police Department
206-433-1808

From: Tukwila Police Department

RE: PUBLIC RECORDS REQUEST of December 28, 2021, Reference # P017209-122921
Dear J Alder,
The Tukwila Police Department received a public records request from you on December 28, 2021. You requested the following: "Please see attached fax for details regarding requested documents."
A portion of the responsive records to your request are available. The installment is available to you now on the Tukwila Police Department electronic Records Center. Click the link below this message to login to the electronic Records Center and retrieve the records.
Five additional responsive documents have been provided to you.
You should now be able to retrieve any responsive records via the Tukwila PD electronic Record Center.
We estimate the next installment to this request will be available on or before 3/16/2022.  If public records become available in advance of this estimate we will contact you promptly.  Conversely, if the department encounters a need to extend our time estimate, we will contact you promptly with a revised estimated date.
Thank you for your patience in awaiting this information.
Regards,
Rebecca
Tukwila Police Department
206-433-1808

From: Tukwila Police Department

RE: PUBLIC RECORDS REQUEST of December 28, 2021, Reference # P017209-122921
Dear J,
The Tukwila Police Department received a public records request from you on December 28, 2021. You requested the following: "Please see attached fax for details regarding requested documents."
A portion of the responsive records to your request are available. Twelve additional documents are available to you now on the Tukwila Police Department electronic Records Center. Click the link below this message to login to the electronic Records Center and retrieve the records.
You should now be able to retrieve any responsive records via the Tukwila PD electronic Record Center.
The records are best viewed on a desktop or laptop computer. The records may not be accessible from a mobile device.
We estimate the next installment to this request will be available on or before 3/30/2022.  If public records become available in advance of this estimate we will contact you promptly.  Conversely, if the department encounters a need to extend our time estimate, we will contact you promptly with a revised estimated date.
Thank you for your patience in awaiting this information.
Regards,
Rebecca
Tukwila Police Department
206-433-1808

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From: Tukwila Police Department

RE: PUBLIC RECORDS REQUEST of December 28, 2021, Reference # P017209-122921
Dear J Alder,
The Tukwila Police Department received a public records request from you on December 28, 2021 via our electronic Records Center. Your request mentioned:
"Please see attached fax for details regarding requested documents."
The department has reviewed its files and has located responsive records to your request. These records have been released through the Tukwila Police Department electronic Records Center. Please click on the link below to access the Records Center. You may need to copy and paste the link.
Link: Tukwila PD Record Center
The records are best viewed on a desktop or laptop computer. The records may not be accessible from a mobile device.
This request is now closed. Please let us know if you have any questions.
Regards,
Rebecca
Tukwila Police Department
206-433-1808

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