Purchase card records, 15 NPS units, 2016-present

This message is to confirm your request submission to the FOIAonline application: View Request. Request information is as follows: (https://www.foiaonline.gov/foiaonline/action/public/submissionDetails?trackingNumber=DOI-2020-002172&type=request)

* Tracking Number: DOI-2020-002172
* Requester Name: John R Roby
* Date Submitted: 08/24/2020
* Request Status: Submitted
* Description:
To Whom It May Concern:

Pursuant to the Freedom of Information Act, I hereby request the following records:

Purchase records between Jan. 1, 2016 and the date this request is fulfilled for all credit or debit cards used by employees of:

* Aztec Ruins National Monument
* Bandelier National Monument
* Capulin Volcano National Monument
* Carlsbad Caverns National Park
* Chaco Culture National Historical Park
* El Malpais National Monument
* El Morro National Monument
* Fort Union National Monument
* Gila Cliff Dwellings National Monument
* Pecos National Historical Park
* Petroglyph National Monument
* Salinas Pueblo Missions National Monument
* Valles Caldera National Preserve
* White Sands National Park
* Great Sand Dunes National Park and Preserve

I further request a copy of current policy/policies on the use of credit or debit cards by employees of those units.

I'm requesting machine-readable data (.csv, Excel or similar) if the data exist in that form. I make this request as a journalist reporting for the website Public New Mexico dot-com.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

John R. Roby

The FOIA request DOI-2020-002172 has had its Tracking Number changed to DOI-NPS-2020-002172. This is normally due to the request being transferred to another agency (for example, EPA to Dept. of Commerce) or to a sub-agency to process it. Additional details for this request are as follows:

* Old Tracking Number:
DOI-2020-002172
* New Tracking Number:
DOI-NPS-2020-002172
* Requester Name:
John R Roby
* Date Submitted:
08/24/2020
* Long Description:
To Whom It May Concern:

Pursuant to the Freedom of Information Act, I hereby request the following records:

Purchase records between Jan. 1, 2016 and the date this request is fulfilled for all credit or debit cards used by employees of:

* Aztec Ruins National Monument
* Bandelier National Monument
* Capulin Volcano National Monument
* Carlsbad Caverns National Park
* Chaco Culture National Historical Park
* El Malpais National Monument
* El Morro National Monument
* Fort Union National Monument
* Gila Cliff Dwellings National Monument
* Pecos National Historical Park
* Petroglyph National Monument
* Salinas Pueblo Missions National Monument
* Valles Caldera National Preserve
* White Sands National Park
* Great Sand Dunes National Park and Preserve

I further request a copy of current policy/policies on the use of credit or debit cards by employees of those units.

I'm requesting machine-readable data (.csv, Excel or similar) if the data exist in that form. I make this request as a journalist reporting for the website Public New Mexico dot-com.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

John R. Roby

The FOIA
request
- DOI-NPS-2020-002172 description has been modified. Additional details for this item are as follows:

* Tracking Number: DOI-NPS-2020-002172
* Requester: John R Roby
* Submitted Date: 08/24/2020
* Description:
IMR: Purchase records between Jan. 1, 2016 and the date this request is fulfilled for all credit or debit cards used by employees of each New Mexico NPS unit, as well as a copy of current policy/policies on the use of credit or debit cards by employees of those units.

Mr. Roby,

We have received your FOIA request for New Mexico National Park Units (IMR - NM). Your tracking number is DOI -NPS-2020-002172. Please reference this number when communicating about this request.

We have classified you as a representative of the news media. As such, we may charge you for some of our duplication costs, but we will not charge you for our search or review costs; you also are entitled to up to 100 pages of photocopies (or an equivalent volume) for free. See 43 C.F.R. § 2.39<http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&sid=0fc3ab3499768eebc2e3691c8cf88dec&rgn=div5&view=text&node=43:1.1.1.1.2&idno=43#43:1.1.1.1.2.7.5.3>. If, after taking into consideration your fee category entitlements, our processing costs are less than $50.00, we will not bill you because the cost of collection would be greater than the fee collected. See 43 C.F.R. § 2.37(g)<http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&sid=0fc3ab3499768eebc2e3691c8cf88dec&rgn=div5&view=text&node=43:1.1.1.1.2&idno=43#43:1.1.1.1.2.7.5.13>

MULTITRACK PROCESSING:

We use Multitrack Processing to process FOIA requests. The Simple track is for requests that can be processed in one to five workdays. The Normal track is for requests that can be processed in six to twenty workdays. The Complex track is for requests that can be processed in twenty-one to sixty workdays. The Exceptional/Voluminous track is for requests requiring more than sixty workdays for processing. The Expedited track is for requests that have been granted expedited processing. Within each track, requests are usually processed on a first-in, first-out basis. Your request currently falls into the Complex processing track due to the fact that it involves more than 3 office locations.
You may narrow the scope of your request to obtain quicker processing in your currently-assigned track or move the request into a faster track (which may have the effect of reducing the cost of processing your request). If you have any questions about this, please contact us.

Thanks,
-Alison

“Do what you can, with what you have, where you are.”
-Theodore Roosevelt

Alison Yamato
Government Information Specialist
NPS FOIA Officer - Interior Regions 6,7 & 8
12795 W Alameda Pkwy
Lakewood, CO 80228

Mr. Roby,

I need a little more information regarding this request. We can pretty efficiently pull records centrally for each cardholder but that record would not have the description of what was purchased - only the vendor and cost. In order to get more detail we will have to ask each cardholder to pull their individual records. I am wondering if you'd prefer that we pull the central records and provide that to you as a kind of "index" where you could indicate what you'd like more detail about or if you already know what information you'd like to have and you want us to go ahead and put out a data call for all records. Please let me know at your earliest convenience.

Thanks,
-Alison

“Do what you can, with what you have, where you are.”
-Theodore Roosevelt

Alison Yamato
Government Information Specialist
NPS FOIA Officer - Interior Regions 6,7 & 8
12795 W Alameda Pkwy
Lakewood, CO 80228

My apologies Mr. Roby,

Things are very busy in my FOIA world! The administrative team is working on a search for the records now.

Thanks,
-Alison

“Do what you can, with what you have, where you are.”
-Theodore Roosevelt

Alison Yamato
Government Information Specialist
NPS FOIA Officer - Interior Regions 6,7 & 8
12795 W Alameda Pkwy
Lakewood, CO 80228

Mr. Roby,

My sincerest apologies for the tardy response. I am attaching our final response and responsive record for your above numbered request. Please let me know if you have any questions or concerns.

Thanks,
-Alison

“Do what you can, with what you have, where you are.”
-Theodore Roosevelt

Alison Yamato
Government Information Specialist
NPS FOIA Officer - Interior Regions 6,7 & 8
12795 W Alameda Pkwy
Lakewood, CO 80228