Banjo University of Utah

Dear Jason Koebler:
Thank you for your interest in public records of the University of Utah. Your request has been received and will be processed in accordance with the Utah Government Records Access and Management Act, Utah Code §§ 63G-2-201 et seq., as amended (“GRAMA”). Your request was received on 2/23/2020 and given the reference number R002146-022320 for tracking purposes. Records Requested: To Whom It May Concern:

Pursuant to the Government Records Access and Management Act, I hereby request the following records:

Public reports state that this department may have partnered with Banjo, an AI company. (https://kslnewsradio.com/1918508/utah-company-uses-artificial-intelligence-to-solve-crimes-in-seconds/). Public contracts indicate that Bano will cover or is covering the University of Utah.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Banjo. This includes A) any notes taken during meetings that discussed the use of Banjo, B) any explanations (whether internally or externally generated) of how Banjo works, and C) any other document that has been used to help explain the use of Banjo, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Banjo.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Banjo, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Banjo.

5) Any case reports in which Banjo was used.

5) Any digital communications (including but not limited to emails and text messages) with Banjo representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Banjo that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

Your request will be sent to the relevant University department(s) to locate the records you seek and to determine any costs associated with satisfying your request. PLEASE NOTE: GRAMA does not require a governmental entity to answer questions, create a record, provide a record in a format not normally maintained by the governmental entity, or compile, format, summarize, or tailor information in response to a request.
You can monitor the progress of your request at the link below. You will receive an email when your request has been completed. Thank you for using the University of Utah

Dear Jason Koebler:
Thank you for your interest in public records of the University of Utah. Your request has been received and will be processed in accordance with the Utah Government Records Access and Management Act, Utah Code §§ 63G-2-201 et seq., as amended (“GRAMA”). Your request was received on 2/23/2020 and given the reference number R002147-022320 for tracking purposes. Records Requested: To Whom It May Concern:

Pursuant to the Government Records Access and Management Act, I hereby request the following records:

Public reports state that this department may have partnered with Banjo, an AI company. (https://kslnewsradio.com/1918508/utah-company-uses-artificial-intelligence-to-solve-crimes-in-seconds/). Public contracts indicate that Bano will cover or is covering the University of Utah.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Banjo. This includes A) any notes taken during meetings that discussed the use of Banjo, B) any explanations (whether internally or externally generated) of how Banjo works, and C) any other document that has been used to help explain the use of Banjo, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Banjo.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Banjo, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Banjo.

5) Any case reports in which Banjo was used.

5) Any digital communications (including but not limited to emails and text messages) with Banjo representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Banjo that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

Your request will be sent to the relevant University department(s) to locate the records you seek and to determine any costs associated with satisfying your request. PLEASE
NOTE: GRAMA does not require a governmental entity to answer questions, create a record, provide a record in a format not normally maintained by the governmental entity, or compile, format, summarize, or tailor information in response to a request.

Dear Jason Koebler:
Thank you for your interest in public records of the University of Utah. Your request has been received and will be processed in accordance with the Utah Government Records Access and Management Act, Utah Code §§ 63G-2-201 et seq., as amended (“GRAMA”). Your request was received on 2/23/2020 and given the reference number R002145-022320 for tracking purposes. Records Requested: To Whom It May Concern:

Pursuant to the Government Records Access and Management Act, I hereby request the following records:

Public reports state that this department may have partnered with Banjo, an AI company. (https://kslnewsradio.com/1918508/utah-company-uses-artificial-intelligence-to-solve-crimes-in-seconds/). Public contracts indicate that Bano will cover or is covering the University of Utah.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Banjo. This includes A) any notes taken during meetings that discussed the use of Banjo, B) any explanations (whether internally or externally generated) of how Banjo works, and C) any other document that has been used to help explain the use of Banjo, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Banjo.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Banjo, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Banjo.

5) Any case reports in which Banjo was used.

5) Any digital communications (including but not limited to emails and text messages) with Banjo representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Banjo that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

Your request will be sent to the relevant University department(s) to locate the records you seek and to determine any costs associated with satisfying your request. PLEASE NOTE: GRAMA does not require a governmental entity to answer questions, create a record, provide a record in a format not normally maintained by the governmental entity, or compile, format, summarize, or tailor information in response to a request.

You can monitor the progress of your request at the link below. You will receive an email when your request has been completed. Thank you for using the University of Utah Public Records Center.

--- Please respond above this line ---

02/28/2020
RE: PUBLIC RECORDS REQUEST of February 23, 2020, Reference # R002146-022320.

Dear Jason Koebler,

The University of Utah received a request for records from you on February 23, 2020. Your request sought:
To Whom It May Concern:

Pursuant to the Government Records Access and Management Act, I hereby request the following records:

Public reports state that this department may have partnered with Banjo, an AI company. (https://kslnewsradio.com/1918508/utah-company-uses-artificial-intelligence-to-solve-crimes-in-seconds/). Public contracts indicate that Bano will cover or is covering the University of Utah.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Banjo. This includes A) any notes taken during meetings that discussed the use of Banjo, B) any explanations (whether internally or externally generated) of how Banjo works, and C) any other document that has been used to help explain the use of Banjo, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Banjo.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Banjo, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Banjo.

5) Any case reports in which Banjo was used.

5) Any digital communications (including but not limited to emails and text messages) with Banjo representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Banjo that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Records access considerations

The University, as a governmental entity of the State of Utah, is subject to the Government Records Access and Management Act, Utah Code sections 63G-2-101 to -901 (“GRAMA”).

Under GRAMA, the University is not required to fulfill a duplicative records request.  See Utah Code § 63G-2-201(8)(a)(iv). The University will respond to your request R002145-022320 created on February 23, 2020 and will be closing this identical request.
Sincerely,
Brenda Polanco
Paralegal
University of Utah

--- Please respond above this line ---

02/28/2020
RE: PUBLIC RECORDS REQUEST of February 23, 2020, Reference # R002147-022320.

Dear Jason Koebler,

The University of Utah received a request for records from you on February 23, 2020. Your request sought:
To Whom It May Concern:

Pursuant to the Government Records Access and Management Act, I hereby request the following records:

Public reports state that this department may have partnered with Banjo, an AI company. (https://kslnewsradio.com/1918508/utah-company-uses-artificial-intelligence-to-solve-crimes-in-seconds/). Public contracts indicate that Bano will cover or is covering the University of Utah.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Banjo. This includes A) any notes taken during meetings that discussed the use of Banjo, B) any explanations (whether internally or externally generated) of how Banjo works, and C) any other document that has been used to help explain the use of Banjo, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Banjo.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Banjo, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Banjo.

5) Any case reports in which Banjo was used.

5) Any digital communications (including but not limited to emails and text messages) with Banjo representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Banjo that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Records access considerations

The University, as a governmental entity of the State of Utah, is subject to the Government Records Access and Management Act, Utah Code sections 63G-2-101 to -901 (“GRAMA”).

Under GRAMA, the University is not required to fulfill a duplicative records request.  See Utah Code § 63G-2-201(8)(a)(iv). The University will respond to your request R002145-022320 created on February 23, 2020 and will be closing this identical request.
Sincerely,

Brenda Polanco
Paralegal
University of Utah

--- Please respond above this line ---

March 10, 2020
RE: PUBLIC RECORDS REQUEST of February 23, 2020, Reference # R002145-022320.
Dear Jason Koebler,
The University of Utah received a request for records from you on February 23, 2020. Your request sought: "To Whom It May Concern:

Pursuant to the Government Records Access and Management Act, I hereby request the following records:

Public reports state that this department may have partnered with Banjo, an AI company. (https://kslnewsradio.com/1918508/utah-company-uses-artificial-intelligence-to-solve-crimes-in-seconds/). Public contracts indicate that Bano will cover or is covering the University of Utah.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Banjo. This includes A) any notes taken during meetings that discussed the use of Banjo, B) any explanations (whether internally or externally generated) of how Banjo works, and C) any other document that has been used to help explain the use of Banjo, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Banjo.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Banjo, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Banjo.

5) Any case reports in which Banjo was used.

5) Any digital communications (including but not limited to emails and text messages) with Banjo representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Banjo that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/ Notice of Extension

The University generally has ten business days to respond to requests for government records, or five business days in the case of a request that seeks an expedited response. See Utah Code § 63G-2-204(3). However, the University is unable to respond to your request within this time frame for the following reason(s):
I am writing to update you on the status of your request for records, as the estimated completion date of 03/09/202 has passed. Thank you for your continued patience, due to the scope of information you have requested we need more time to gather and review this information.
The University will endeavor to respond to your request by approximately 4/10/2020.  See Id. § 63G-2-204(7)(c). In the meantime, we’d also like to connect you with a member of the University Communications team, the primary University contacts for media. [ Shawn Wood, Communications Specialist and Community Liaison  OR   Chris Nelson, Director of PR/Communications, would be happy to speak with you regarding your request and may be able to provide more information. [Shawn can be reached at (801) 585-9244 or shawn.wood@utah.edu.   OR   Chris can be reached at (801) 581-5180 or (mailto:shawn.wood@utah.edu) christopher.nelson@utah.edu.] (mailto:christopher.nelson@utah.edu)
Sincerely,
MISTY WOODS
University of Utah

--- Please respond above this line ---

July 29, 2020
RE: PUBLIC RECORDS REQUEST of February 23, 2020, Reference # R002145-022320.

Dear Jason Koebler,

The University of Utah received a request for records from you on 2/23/2020. Your request sought:
To Whom It May Concern:”

Pursuant to the Government Records Access and Management Act, I hereby request the following records:

Public reports state that this department may have partnered with Banjo, an AI company. (https://kslnewsradio.com/1918508/utah-company-uses-artificial-intelligence-to-solve-crimes-in-seconds/). Public contracts indicate that Bano will cover or is covering the University of Utah.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Banjo. This includes A) any notes taken during meetings that discussed the use of Banjo, B) any explanations (whether internally or externally generated) of how Banjo works, and C) any other document that has been used to help explain the use of Banjo, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Banjo.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Banjo, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Banjo.

5) Any case reports in which Banjo was used.

5) Any digital communications (including but not limited to emails and text messages) with Banjo representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Banjo that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
The University, as a governmental entity of the State of Utah, is subject to the Government Records Access and Management Act, Utah Code sections 63G-2-101 to -901 (“GRAMA”).  With respect to your request , the University of Utah has reviewed its files and has located records responsive to your request. Please log in to the University of Utah Public Records Center at the following link to access the responsive records: GRAMA Request - R002145-022320 Portions of the requested records have been withheld and redacted for the following reason(s):

Utah Code § 63G-2-305(11). The University has determined that disclosure of certain information contained in the responsive records, including the names and contact information of individuals involved, would jeopardize the life or safety of those individuals. Accordingly, the University classifies such information as "protected" under GRAMA.
Utah Code § 63G-2-302(2)(d) & (1)(a). The University has determined that disclosure of certain information contained in the requested records, such as personal contact information, patient names, and other private details, would constitute a clearly unwarranted invasion of personal privacy. Accordingly, the University classifies such information as "private" under GRAMA. Appeals
To the extent your request is denied, you have the right to appeal this decision pursuant to Utah Code § 63G-2-401(1)(a), (2) & (3). Any such appeal should be submitted directly to Gregory C. Thompson, Records Officer, J. Willard Marriott Library, 295 South 1500 East, Salt Lake City, Utah, 84112, who is authorized to hear your appeal pursuant to Utah Code § 63G-2-401(9). A notice of appeal must be submitted within thirty (30) days of this denial, and must include your name, mailing address, daytime telephone number, and statement of the relief sought. It may also include any facts, reasons, or legal support for the appeal.
Sincerely,

MISTY WOODS

University of Utah