VANCOUVER PUBLIC SCHOOLS DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
It is a clone of this request.
| Tracking # |
R000628-092024 |
| Submitted | Sept. 19, 2024 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: K. Katakiuchi
VANCOUVER PUBLIC SCHOOLS DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Via email: Jen.Anderson@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
*** ANTICIPATE LITIGATION ***
From: Vancouver Public Schools District
Dear requests@muckrock.com:
Your request has been received and is being processed. Your request was received in this office on 9/20/2024 and given the reference number R000628-092024 for tracking purposes. If your request was received when the District office is closed, the review of your request will begin on the next business day.
Requested Documents: VANCOUVER PUBLIC SCHOOLS DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Via email: Jen.Anderson@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
*** ANTICIPATE LITIGATION ***
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 173553
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
You will receive a notice within five (5) business days providing you an estimate of when you will receive your requested documents.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Vancouver Public Schools
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdV-2FR45ttdt-2F-2FekxbGfoIb1B2npTNYgQug8c-2BtabmgSfo-3DIrqB_s0xDIhPW-2BaZ8d3m5v-2FaZqDlH1-2F4YjecdmVYWl6FsYXjIuWA8-2F9mZTvAwZ-2B2ox-2BnxTZIVvL-2BuTP-2FHi-2Bbt-2FRePHZm-2F3JMPgfss8B6ice1Z0IK57IppVTQHAQa6hnSdd6UNjrVNsqzlxe0LUS2pO-2BS6IwAlN8Pb1TT-2F-2B4ivnWdgLjlhZQtexyjRvshpnQlAAbegeBYDG-2BMsmMckF5Qt8z1hSYU0xyN1ohC10r6kkyee2mw-3D)
From: Vancouver Public Schools District
Dear requests@muckrock.com,
Thank you for registering with the VPS Public Records Portal.
Your Login ID is: requests@muckrock.com
If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.
If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdP0h5lw0zgP5Y13BzU28VDN1dH0fe-2B8EJ1LaIILKd2kw-3Dei6U_s0xDIhPW-2BaZ8d3m5v-2FaZqDlH1-2F4YjecdmVYWl6FsYXjIuWA8-2F9mZTvAwZ-2B2ox-2Bnxd3BSWsKtKAgAH7GjuLj3gdHLf-2F1tp-2FTY02QUlvA2k1Fb7BLSHZGsT2mqGCTfihqU2WPGusdqot32nDrUVHwCEWT-2B4MHsd7AmY0ZIk6w7uXx9XBQnVt7TjRfEU-2Bu0hL8DtKU7pykaY868BgfrDjjey8zcwvqltLSoFO6-2BnBu5-2F04-3D)
Please login to My Records Center to update your account information, track the status of your request and receive requested records when they become available. (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdaYf4qC4QonBXtk6L6dF-2BTzHHwScJb1VWT-2FeDbP4IBX0-3Dz4qh_s0xDIhPW-2BaZ8d3m5v-2FaZqDlH1-2F4YjecdmVYWl6FsYXjIuWA8-2F9mZTvAwZ-2B2ox-2Bnxd3BSWsKtKAgAH7GjuLj3gQDRKizZK4C2Iz-2ByooVfOUGk6glxzV9Rf5VTKyEp9lzbWVH1EtZ6sfKcVGP80ZAae-2FnYDk3UovAJ0BYON-2FEaoSaB-2FeR2q8iE48a7sKGYiCYdSCIrzC3ooJFb17JAILXQKJSYQX4AAFX1DFoelRHyk6s-3D)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Vancouver Public Schools District
Please see the attached correspondence in response to your public records
request to Vancouver School District. Please make note of the highlighted
last paragraph regarding further communication regarding this
public records request.
Thank you.
Jen Anderson | Vancouver Public Schools
Paralegal to Taylor Richman, General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
---------- Forwarded message ---------
From: <SuperRicoh@vansd.org>
Date: Mon, Sep 23, 2024 at 9:53 AM
Subject: Message from "SUPERRicoh"
To: Jen Anderson <jen.anderson@vansd.org>
This E-mail was sent from "SUPERRicoh" (IM 7000).
Scan Date: 09.23.2024 09:53:44 (-0700)
Queries to: SuperRicoh@vansd.org
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of September 20, 2024, Reference # R000628-092024 Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on September 20, 2024. You requested: VANCOUVER PUBLIC SCHOOLS DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Via email: Jen.Anderson@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
*** ANTICIPATE LITIGATION ***
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 173553
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable. The District seeks clarification of your request. The District has interpreted your request to mean ALL RECORDS AND WRITINGS, including correspondence with the requester. If this is a correct interpretation, the District anticipates needing to export, print, scan and send you well over 1,000 pages of disclosable documents. Under RCW 42.56, the District is entitled to charge $.15 for each printed page (approximately $150.00) and $.10 for each scanned page (approximately $100.00). In order to properly fulfill the reqeust as written, and as the District interprets it, the District will require a deposit of $250.00 to begin fulfilling this request. If you are only seeking the summary request and responsive documents, those may be accessed by using the District's public records center portal which is accessible to the general public at no charge. The other option for you is to come, in person, to the Central Administraive Office of Vancouver Public Schools to personally view the reqeusts, correspondence and responsive documents. Please clarify if you would like the District to 1. Respond to your request as written and as the District interprets it, in which case you will have to submit a $ deposit (as allowed by law);
2. Access the District's public records request portal to view a summary request and responsive documents at no charge to you; or
3. Come to the Central Administrative Office of Vancouver Public Schools to personally view the reqeusts, correspondence and responsive documents. Respond to this email with the details requested above. Please nofity the District within 30 days of the date of this correspondence (Wednesday, October 23) to clarify as to how you would like to proceed with your reques. Upon receipt of clarification, the District will further respond to your public records request as required by law. If the District does not receive further direction from you, on or before October 23, 2024, as to how you would like us to proceed, the District will consider your request abandoned and we will close the file. Addtionally, all further communication regarding this request will be conducted via the District's web based public records request portal. You will recieve email notification when there is new communication in your public records request portal account. The District will not be duplcicating communications to a separate email, after notice of this communication. Please direct all further communication regarding this or any other request via the District's public records request portal. For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdUsFaHHsDWu8e-2Fu66NCNRU2DiwBPx8n0K1Fi4R8J8Iopt2ARG-2BXJdWxbi96z5sKKJKTWD_s0xDIhPW-2BaZ8d3m5v-2FaZqDlH1-2F4YjecdmVYWl6FsYXjIuWA8-2F9mZTvAwZ-2B2ox-2Bnx-2BNmpF-2BVahwDuuReegy3-2BNWxTde4VYR6V5ZQhGOh7Eoau5ulEislrQNtpISzFrPabetrCsonAUBY8yTM0Kcd-2BR0vTdWqiUKpoTKu-2BwJ3xWxe7smz5qc-2BuFq1SnudgzlQItzGF-2FNAuLsiOUaxIeBx7Q6iv5pA-2FIDsmOymbevFf0uK3qP2r5nKjkK9vPoQt6BqEq3lxBSmrGCUXMGznJv-2FwVtnfxiVBF977CWm3ll-2FPEgOUlgGfWQFTdHIumYfxtrgQK-2FdtVkB62kwIgiEUanwArCyc5w7KDUihA-2FlZ35rwOpUTLVBpsZxTieVeIHF4VuTR)
From: K. Katakiuchi
I dont understand. Are you sending the records as requested? Thank you
From: Vancouver Public Schools District
--- Please respond above this line ---
Dear requests@muckrock.com The District is in receipt of your email communcation (attached here for your convenient reference) to which you inquired specifically,
"I dont understand. Are you sending the records as requested" On September 20, 2024 Vancouver School District received the following public records request: Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request. On September 23, 2024 the District responded with the following request for clarification: 1. Respond to your request as written and as the District interprets it, in which case you will have to submit a $ deposit (as allowed by law);
2. Access the District's public records request portal to view a summary request and responsive documents at no charge to you; or
3. Come to the Central Administrative Office of Vancouver Public Schools to personally view the reqeusts, correspondence and responsive documents. The District requested you reply with your clarifcation to receive records no later than Wednesday, October 23. 2024. In that same email, the District clearly stated that all further all further communication regarding this request will be conducted via the District's web based public records request portal. Additionally, it was communicated to you that you will recieve email notification when there is new communication in your public records request portal account. The District will not be duplcicating communications to a separate email, after notice of this communication. "Please direct all further communication regarding this or any other request via the District's public records request portal."
From: Vancouver Public Schools District
RE: PUBLIC RECORDS REQUEST of September 20, 2024, Reference # R000628-092024.
Dear requests@muckrock.com,
Your invoice for Public Records requested by you on September 20, 2024 with Request Number R000628-092024 is ready. Please see attached or login to the to view details. Vancouver Public Schools Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdV-2FR45ttdt-2F-2FekxbGfoIb1B2npTNYgQug8c-2BtabmgSfo-3DFHo0_s0xDIhPW-2BaZ8d3m5v-2FaZqDlH1-2F4YjecdmVYWl6FsYXjIuWA8-2F9mZTvAwZ-2B2ox-2BnxDoEOlwDb2vV-2BFn7rPiee2cSQb7ZKh67-2BhPQPra3Nu10xIgNTkX7iZAcJvVjbuO-2Fw8BFDPeu5aI-2BTYtf80loBA49b42fgxSpSs7psNVCb4QoRTLhDYiG42HgHJ-2FlcGkEX5AjYXLz1lT1AXoixLFEXPBfpZRRRN6id-2Fqi9hRuvYR0-3D)
Full payment is required before records can be released. Please remit payment in the amount of $71,308.80 by 11/12/2024 via first class mail or hand delivery to the following:
Via First Class Mail:
Vancouver School District, Legal Department
PO Box 8937
Vancouver, WA, 98668
Via Hand Delivery:
Vancouver School District, Legal Department
2901 Falk Rd.
Vancouver, WA, 98661 Please reference the Invoice Number (INV24-R000628-1) on your payment.
If you have any questions or concerns, please reply to this email.
Sincerely,
Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdV-2FR45ttdt-2F-2FekxbGfoIb1B2npTNYgQug8c-2BtabmgSfo-3Dxs6e_s0xDIhPW-2BaZ8d3m5v-2FaZqDlH1-2F4YjecdmVYWl6FsYXjIuWA8-2F9mZTvAwZ-2B2ox-2BnxDoEOlwDb2vV-2BFn7rPiee2U-2F0MqZl270Q90QFDDtKfpOfB8G03nf3LWtUDrn0WjreSC5g0R1Hvx7r8d8OSDAvQd3fk4CuGiMrBvn9J8IS0TJ1synbT2RQrL3y9mYQ1MTZ2mgifwlSFdaYS2MElLM1ugnR5aUAYekeZ3B165p-2BXTE-3D)
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of September 20, 2024, Reference # R000628-092024. Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on September 20, 2024. You requested: VANCOUVER PUBLIC SCHOOLS DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Via email: Jen.Anderson@vansd.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
*** ANTICIPATE LITIGATION ***
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 173553
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable. On September 23, 2024, the District requested the following clarification and requested your response on or before October 23, 2024: The District seeks clarification of your request. The District has interpreted your request to mean ALL RECORDS AND WRITINGS, including correspondence with the requester. If this is a correct interpretation, the District anticipates needing to export, print, scan and send you well over 1,000 pages of disclosable documents. Under RCW 42.56, the District is entitled to charge $.15 for each printed page (approximately $150.00) and $.10 for each scanned page (approximately $100.00). In order to properly fulfill the reqeust as written, and as the District interprets it, the District will require a deposit of $250.00 to begin fulfilling this request. If you are only seeking the summary request and responsive documents, those may be accessed by using the District's public records center portal which is accessible to the general public at no charge. The other option for you is to come, in person, to the Central Administraive Office of Vancouver Public Schools to personally view the reqeusts, correspondence and responsive documents. Please clarify if you would like the District to 1. Respond to your request as written and as the District interprets it, in which case you will have to submit a $ deposit (as allowed by law);
2. Access the District's public records request portal to view a summary request and responsive documents at no charge to you; or
3. Come to the Central Administrative Office of Vancouver Public Schools to personally view the reqeusts, correspondence and responsive documents. Respond to this email with the details requested above. On September 23, 2024, the District also notified you that all further communication regarding this request will be conducted via the District's web based public records request portal. You will recieve email notification when there is new communication in your public records request portal account. The District will not be duplcicating communications to a separate email, after notice of this communication. Please direct all further communication regarding this or any other request via the District's public records request portal. On Tuesday, October 22, 2024, the District received your email (not via the GovQA portal) to which you inquired specifically:
"I dont understand. Are you sending the records as requested" On September 23, 2024 the District responded with the following request for clarification: 1. Respond to your request as written and as the District interprets it, in which case you will have to submit a $ deposit (as allowed by law);
2. Access the District's public records request portal to view a summary request and responsive documents at no charge to you; or
3. Come to the Central Administrative Office of Vancouver Public Schools to personally view the reqeusts, correspondence and responsive documents. The District requested you reply with your clarifcation to receive records no later than Wednesday, October 23. 2024. In that same email, the District clearly stated that all further all further communication regarding this request will be conducted via the District's web based public records request portal. Additionally, it was communicated to you that you will recieve email notification when there is new communication in your public records request portal account. The District will not be duplcicating communications to a separate email, after notice of this communication. "Please direct all further communication regarding this or any other request via the District's public records request portal." The District will reply via the GovQA portal as previously communicated to you. The District will provide an additional one week extension to receive your response to the District's request for clarification as to how you wish to receive the records. On October 22, 2024, the District notified you that it would provide an additional one week extension to Wednesday, October 30, 2024 to receive your response to the District's request for clarification as to how you wish to receive your records. As of today, Thursday, October 31, 2024, the District has not received notification from you regarding the above. The District now considers your request abandoned and we will close the file. The District desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email to ask any follow up questions within five (5) business days. Please be advised that Public Records Act one (1) year statute of limitations to seek judicial review has started to run because the District does not intend to further address this request.
Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdV-2FR45ttdt-2F-2FekxbGfoIb1B2npTNYgQug8c-2BtabmgSfo-3DORnV_s0xDIhPW-2BaZ8d3m5v-2FaZqDlH1-2F4YjecdmVYWl6FsYXjIuWA8-2F9mZTvAwZ-2B2ox-2Bnx-2BNmpF-2BVahwDuuReegy3-2BNcYFFWHMSmiohFEjgf1UCs2rfKV9Y-2BWAc-2BfDGeFVX3-2BjtgH1X9nTVVJVv5FvWNVrxrtGoefUgqbyxNPBpw-2Bwdrd8f-2BGfxkir-2BQk3aRcVqVY-2Fz4QmU1TrvnmSgEhUqQlr-2BE55oBD5nP0rIEzMQ3a3zLUUWMUZlQaJiYTVoHCeQrnrYypHQH6xyMvWiKYBk3P9sVWxUH1YPozWE9sYeM2i1ID5Z3Trs281bFjfn6D5FDI37oyJnP2p3-2FJb2oGAp9Uziv4GPv6GyOUzMVVyUEzVlB9gqteAUFud6lsuZdpoSCJN)
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdUsFaHHsDWu8e-2Fu66NCNRU2DiwBPx8n0K1Fi4R8J8Iopt2ARG-2BXJdWxbi96z5sKKJ-MZP_s0xDIhPW-2BaZ8d3m5v-2FaZqDlH1-2F4YjecdmVYWl6FsYXjIuWA8-2F9mZTvAwZ-2B2ox-2Bnx-2BNmpF-2BVahwDuuReegy3-2BNcYFFWHMSmiohFEjgf1UCs2rfKV9Y-2BWAc-2BfDGeFVX3-2BjtgH1X9nTVVJVv5FvWNVrxrtGoefUgqbyxNPBpw-2Bwdrd8f-2BGfxkir-2BQk3aRcVqVY-2Fz4QmU1TrvnmSgEhUqQlr-2BE55oBD5nP0rIEzMQ3a3zLUUWMUZlQaJiYTVoHCeQrnr9JXhoPsNpnb-2F-2BDbLIZmiA000HJX2jQi-2Fj53egUfWCJx93j-2BfrYya2lqHb0QYdsf-2FzQnd6bl-2BNk1XkwBSNOyAqyIZQbqA-2FPoRThgE0vto9ywaMNszh-2B9iSxav0-2BT1RzPa)