VANCOUVER SCHOOL DISTRICT - JLARC (2024) Agency Costs Fulfilling Public Records Requests Including Litigation for the year 2024
It is a clone of this request.
Tracking # |
R000707-011325 179624-06344710@requests.muckrock.com |
Submitted | Jan. 12, 2025 |
Est. Completion | None |
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Communications
From: RCW 40.14.026
January 12, 2025
via email to Jen.Anderson@vansd.org.
VANCOUVER SCHOOL DISTRICT - JLARC (2024) Agency Costs Fulfilling Public Records Requests Including Litigation for the year 2024
To whom it may concern,
RCW 40.14.026(5)
“To improve best practices for dissemination of public records, each agency with actual staff and legal costs associated with fulfilling public records requests of at least one hundred thousand dollars during the prior fiscal year must… report to the joint legislative audit and review committee by July 1st of each subsequent year the following metrics, measured over the preceding year:
RCW 40.14.026(5)(l)
(l) The estimated costs incurred by the agency in fulfilling records requests, including costs for staff compensation and legal review, and a measure of the average cost per request;
RCW 40.14.026(5)(o)
(o) The costs incurred by the agency with managing and retaining records, including staff compensation and purchases of equipment, hardware, software, and services to manage and retain public records or otherwise assist in the fulfillment of public records requests;
PUBLIC RECORDS REQUEST RCW 42.56
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) detailing costs incurred by your agency in fulfilling records requests, including staff compensation, legal review, and any public records related litigation costs and/or legal settlements for the year 2024 and complete copies of all records request realted fee payments paid to your agency in 2024.
Responsive public records should include but are not limited to:
Supplies and services external services (e.g., printing services, large format printing) Mailing costs, supplies (CDs, DVDs, USB sticks, etc.) Staff compensation and benefit records, copies of payments of Public Records Fees Collected, Software licensing, public records portal and database software licensing and costs, purchases of equipment, hardware, software, and services to manage and retain public records or otherwise assist in the fulfillment of public records requests, professional services Agency staff costs, copies of billing for all Legal costs – including copies of all litigation Legal settlements related to public records requests litigation of any kind and copies of costs for staff time associated with invoicing and collection.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the numerical order requested by subject matter and year. The most recent public records should be produced first.
DEFINITION OF RECORDS AND WRITINGS
RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
Please provide all records in their native electronic format. Please do not instead create new records by printing electronic files then scanning and printing the newly scanned prints.
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
Constructive Notice: Any and all communication(s) received on behalf of your agency in reference to this Public Records Request (RCW 42.45) from any unauthorized for-profit 3rd party company doing business outside the State of Washington will be the subject of a new public records request to your agency as to the origin and purpose of the communication as well as the identity of the sender of the communication.
PUBLIC RECORDS REQUESTS SUBMITTED VIA EMAIL
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
COMMUNICATION VIA EMAIL
Please send all requests for clarification, status updates, and production of responsive electronic documents via direct email.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
Good Luck.
From: Vancouver Public Schools District
Dear Muckrock ,
Thank you for registering with the VPS Public Records Portal.
Your Login ID is: requests@muckrock.com
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Please login to My Records Center to update your account information, track the status of your request and receive requested records when they become available. (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdaYf4qC4QonBXtk6L6dF-2BTzHHwScJb1VWT-2FeDbP4IBX0-3DPR0n_X8s2-2BLvi3dWESwDOWnA6QMU8LNqCHxaVqBL3QHvGxcIwPZ-2FfhiEiOYtUeKlI0Kk0pDnFv2dBc-2FVHizm0IOCTv83m4P2wTtrv43HgZ3EqA4gXNm01zwFFDU6UCGd1RVlJVCA32zHpe8cjrI1ZhBvYLQan54LKKR6WDvAesdBS4hCfNg3t5YUC89uKH5EXKy-2BC-2FHXTF1TKSq67YZ2JIBBcE7IpoDh61FO2oDUhlkfESX0-3D)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Vancouver Public Schools District
Dear Muckrock:
Your request has been received and is being processed. Your request was received in this office on 1/13/2025 and given the reference number R000707-011325 for tracking purposes. If your request was received when the District office is closed, the review of your request will begin on the next business day.
Requested Documents: Vancouver Public Schools District
Washington Public Records Act Office
PO Box 8937
Vancouver, WA 98668-8937
January 13, 2025
January 12, 2025
via email to Jen.Anderson@vansd.org.
VANCOUVER SCHOOL DISTRICT - JLARC (2024) Agency Costs Fulfilling Public Records Requests Including Litigation for the year 2024
To whom it may concern,
RCW 40.14.026(5)
“To improve best practices for dissemination of public records, each agency with actual staff and legal costs associated with fulfilling public records requests of at least one hundred thousand dollars during the prior fiscal year must… report to the joint legislative audit and review committee by July 1st of each subsequent year the following metrics, measured over the preceding year:
RCW 40.14.026(5)(l)
(l) The estimated costs incurred by the agency in fulfilling records requests, including costs for staff compensation and legal review, and a measure of the average cost per request;
RCW 40.14.026(5)(o)
(o) The costs incurred by the agency with managing and retaining records, including staff compensation and purchases of equipment, hardware, software, and services to manage and retain public records or otherwise assist in the fulfillment of public records requests;
PUBLIC RECORDS REQUEST RCW 42.56
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) detailing costs incurred by your agency in fulfilling records requests, including staff compensation, legal review, and any public records related litigation costs and/or legal settlements for the year 2024 and complete copies of all records request realted fee payments paid to your agency in 2024.
Responsive public records should include but are not limited to:
Supplies and services external services (e.g., printing services, large format printing) Mailing costs, supplies (CDs, DVDs, USB sticks, etc.) Staff compensation and benefit records, copies of payments of Public Records Fees Collected, Software licensing, public records portal and database software licensing and costs, purchases of equipment, hardware, software, and services to manage and retain public records or otherwise assist in the fulfillment of public records requests, professional services Agency staff costs, copies of billing for all Legal costs – including copies of all litigation Legal settlements related to public records requests litigation of any kind and copies of costs for staff time associated with invoicing and collection.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the numerical order requested by subject matter and year. The most recent public records should be produced first.
DEFINITION OF RECORDS AND WRITINGS
RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
Please provide all records in their native electronic format. Please do not instead create new records by printing electronic files then scanning and printing the newly scanned prints.
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
Constructive Notice: Any and all communication(s) received on behalf of your agency in reference to this Public Records Request (RCW 42.45) from any unauthorized for-profit 3rd party company doing business outside the State of Washington will be the subject of a new public records request to your agency as to the origin and purpose of the communication as well as the identity of the sender of the communication.
PUBLIC RECORDS REQUESTS SUBMITTED VIA EMAIL
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
COMMUNICATION VIA EMAIL
Please send all requests for clarification, status updates, and production of responsive electronic documents via direct email.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
Good Luck.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 179624
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
You will receive a notice within five (5) business days providing you an estimate of when you will receive your requested documents.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Vancouver Public Schools
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdV-2FR45ttdt-2F-2FekxbGfoIb1B2npTNYgQug8c-2BtabmgSfo-3Dc9X3_X8s2-2BLvi3dWESwDOWnA6QMU8LNqCHxaVqBL3QHvGxcIwPZ-2FfhiEiOYtUeKlI0Kk0pr2wWhKrq058Ih2wgsQ899UDar-2FMwEqjIc4z9VaHDCsgPeVkYe7KSF05ttFvCiFsYIFqyvnWUhYDln5eUxb-2F-2FFdT-2BopejiN4DIY27Xnmqp8Afz-2BrzGi7w7M0D4ucPpNhIZ1FMMg7wNzEe6J1ORuXaHAjhkrpNLN9hJD510-2FMd7A-3D)
From: Vancouver Public Schools District
To Whom it May Concern:
Please see the attached in response to your public records request to
Vancouver School District.
Regards,
Jen Anderson | Vancouver Public Schools
Paralegal to Taylor Richman, General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 13, 2025, Reference # R000707-011325 Dear Muckrock, Vancouver Public Schools received a public records request from you on January 13, 2025. You requested: Vancouver Public Schools District
Washington Public Records Act Office
PO Box 8937
Vancouver, WA 98668-8937
January 13, 2025
January 12, 2025
via email to Jen.Anderson@vansd.org.
VANCOUVER SCHOOL DISTRICT - JLARC (2024) Agency Costs Fulfilling Public Records Requests Including Litigation for the year 2024
To whom it may concern,
RCW 40.14.026(5)
“To improve best practices for dissemination of public records, each agency with actual staff and legal costs associated with fulfilling public records requests of at least one hundred thousand dollars during the prior fiscal year must… report to the joint legislative audit and review committee by July 1st of each subsequent year the following metrics, measured over the preceding year:
RCW 40.14.026(5)(l)
(l) The estimated costs incurred by the agency in fulfilling records requests, including costs for staff compensation and legal review, and a measure of the average cost per request;
RCW 40.14.026(5)(o)
(o) The costs incurred by the agency with managing and retaining records, including staff compensation and purchases of equipment, hardware, software, and services to manage and retain public records or otherwise assist in the fulfillment of public records requests;
PUBLIC RECORDS REQUEST RCW 42.56
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) detailing costs incurred by your agency in fulfilling records requests, including staff compensation, legal review, and any public records related litigation costs and/or legal settlements for the year 2024 and complete copies of all records request realted fee payments paid to your agency in 2024.
Responsive public records should include but are not limited to:
Supplies and services external services (e.g., printing services, large format printing) Mailing costs, supplies (CDs, DVDs, USB sticks, etc.) Staff compensation and benefit records, copies of payments of Public Records Fees Collected, Software licensing, public records portal and database software licensing and costs, purchases of equipment, hardware, software, and services to manage and retain public records or otherwise assist in the fulfillment of public records requests, professional services Agency staff costs, copies of billing for all Legal costs – including copies of all litigation Legal settlements related to public records requests litigation of any kind and copies of costs for staff time associated with invoicing and collection.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the numerical order requested by subject matter and year. The most recent public records should be produced first.
DEFINITION OF RECORDS AND WRITINGS
RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
Please provide all records in their native electronic format. Please do not instead create new records by printing electronic files then scanning and printing the newly scanned prints.
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
Constructive Notice: Any and all communication(s) received on behalf of your agency in reference to this Public Records Request (RCW 42.45) from any unauthorized for-profit 3rd party company doing business outside the State of Washington will be the subject of a new public records request to your agency as to the origin and purpose of the communication as well as the identity of the sender of the communication.
PUBLIC RECORDS REQUESTS SUBMITTED VIA EMAIL
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
COMMUNICATION VIA EMAIL
Please send all requests for clarification, status updates, and production of responsive electronic documents via direct email.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
Good Luck.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 179624
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable. The district has reviewed its files and has located responsive records to your request. Please log in to the Public Records Portal at the following link to retrieve the responsive records. Public Records Request - R000707-011325 (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdUsFaHHsDWu8e-2Fu66NCNRU5wEA85apNMFkgJH2iEzKu-2F84uo1thgxdKtqgO9jAbgTsTRk_X8s2-2BLvi3dWESwDOWnA6QMU8LNqCHxaVqBL3QHvGxcIwPZ-2FfhiEiOYtUeKlI0Kk0Ow53vzcZnnodv1o8KlGRCZugyjbSLZmngANZIr-2BE7BXQZYoDAb0Dgl8i9JKOt2F-2BiR4T3gsDDDikCo5gxceSXFJWK4eRTxsyi3XR1ELM5CqDDK3HT6k7HlpM7LYn35VSF6PSBQqyYzzNJOvnvxG6ujKDAaPi4YymyhHWeMCzv4JIJ9IY-2BI8g-2BIRRiM3QTCuTMar3YkaAyagz2pSeEScZWnBPHvv8ffpMNjJQm-2BBA-2FIUPyKmnIMks-2FUyEVTHIY0wq0cromPOMbzT0bp6yjg7RFSAPgHVmUDb5DRUXRlb6S20Pj4wC8rcMB03Kg0DPaz0J) In response to this request, no records were withheld in their entirety or redacted based on a statutory exemption (RCW 42.56 Washington State Public Records Act). With the submission of this information, we believe we have fully complied with your request and we will close the file. Additionally, any further communication with this requester, concerning these requests will be submitted via the District’s public records system, GovQA. This is the system the District uses to track, respond and produce electronic responsive documents. The District understands that this requester is electing not to use GovQA. This is the option of the requester. The District utilizes, maintains and will make records electronically via GovQA. If this requester chooses not to use the District’s method of electronic release of public records and would like to receive the records in a manner other than electronically, this requester has two alternative options to receive disclosable documents. The District desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email to ask any follow up questions within five (5) business days. Please be advised that Public Records Act one (1) year statute of limitations to seek judicial review has started to run because the District does not intend to further address this request. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXcu0GubmVik0NZ6DmrWDkQf03h5xW4TxOyon03hdN-2FwdUsFaHHsDWu8e-2Fu66NCNRU5wEA85apNMFkgJH2iEzKu-2F84uo1thgxdKtqgO9jAbgTqa0k_X8s2-2BLvi3dWESwDOWnA6QMU8LNqCHxaVqBL3QHvGxcIwPZ-2FfhiEiOYtUeKlI0Kk0Ow53vzcZnnodv1o8KlGRCZugyjbSLZmngANZIr-2BE7BXQZYoDAb0Dgl8i9JKOt2F-2BiR4T3gsDDDikCo5gxceSXFJWK4eRTxsyi3XR1ELM5CqDDK3HT6k7HlpM7LYn35VSF6PSBQqyYzzNJOvnvxG6ujKDAaPi4YymyhHWeMCzv4JIJ9IY-2BI8g-2BIRRiM3QTCuTtibNBnzmS8qhjP-2Fpj-2BgtIbmlgAH9aocfZSKEVscJRU2WDLE2ev2bX-2F1iV6y2Yqt5P-2FxIa8M8WwkHWZ6iBVwq1CSejmxRz8CvmMARNT20JgBrfF-2BjMmOoVo4y6Rfhmu-2BW)
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Jan. 13, 2025. Please let me know when I can expect to receive a response. You had assigned it reference number #R000707-011325.
Thanks for your help, and let me know if further clarification is needed.
From: Vancouver Public Schools District
You have sent an email to an unresponsive email account.
Please be advised that if you wish to submit a public records request, update an existing request, or check the status of an already submitted request, you should visit the Public Records Center.
Thank you
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY