Phi Theta Kappa records (Northern Virginia Community College, Springfield VA)
| Multi Request | Phi Theta Kappa records |
| Submitted | Sept. 20, 2024 |
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Communications
From: Marina Villeneuve
To Whom It May Concern:
Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:
1. Copies of all records provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
2. Copies of all records provided to your college from Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
3. Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024 to Sept 20, 2024.
4. Copies of all records showing the number of students in the top 10% of their class as of May 1, 2024. If the community college does not collect data about class rank, please state so.
5. Records showing the number of students who are members of Phi Theta Kappa on your campus, and the number of students invited to Phi Theta Kappa over the past year.
6. Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024 and for what purposes.
7. Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024, and for what purposes.
8. Your college's policy for the handling of student data provided to and provided by Phi Theta Kappa.
Context: Phi Theta Kappa in their invitations tells students that they are in the "top 10% of students on your campus." I am trying to ascertain whether that is accurate, whether Phi Theta Kappa receives follow-up information from colleges on student GPA, and how Phi Theta Kappa obtains student personal data, and what kind of data, in the first place.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Tom Nash, a citizen of Virginia, in coordination with Marina Villeneuve.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Virginia Freedom of Information Act request, copied below, and originally submitted on Sept. 24, 2024. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Northern Virginia Community College, Springfield VA
Hello.
I am the FOIA Officer for Northern Virginia Community College, and I am in receipt of the below request seeking PTK records.
NOVA has six separate PTK chapters and a centralized office that oversees them and our other honors programs. We charge a fee of $25 per hour for FOIA services. (See our FOIA page for details<https://www.nvcc.edu/about/offices/system-counsel/foia.html>.) Because of the significant breadth and potential volume of this request, we estimate it will take approximately 30 hours to fulfill, and the estimated cost will be $750. This is just an estimate, and you will be charged only for the actual number of hours it takes to fulfill your request.
In addition, because of the number of hours your request is likely to take to complete, we will need to invoke our right to the additional time as allowed under the statute (§2.2-3704.B.4<https://law.lis.virginia.gov/vacode/title2.2/chapter37/section2.2-3704/>).
Please confirm that you are willing to pay the required fees. Once I hear back from you, I will let you know the expected date that we will have the requested records.
Sincerely,
KATHY A. THOMPSON
Assoc. Director of Internal Communications
& College FOIA Officer
NOVA Communications and Visual Services
Office of Strategy, Research and Workforce Innovation
Office: 703.323-2168 | Cell: 703.855.5556
KAThompson@nvcc.edu<mailto:KAThompson@nvcc.edu> | nvcc.edu<http://www.nvcc.edu/>
From: Marina Villeneuve
Hello,
To narrow, I will revise these two queries to:
1. Copies of eligibility criteria for Phi Theta Kappa member for your college
2. Copies of lists of student information provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024 (For example: a spreadsheet of prospective students sent to Phi Theta Kappa with column headers visible but individual student names redacted)
Could you please send a revised quote?
From: Northern Virginia Community College, Springfield VA
I responded to this request on Sept. 30 with a cost estimate. I need confirmation that you are willing to pay associated FOIA fees before moving forward with this request.
Hello.
I am the FOIA Officer for Northern Virginia Community College, and I am in receipt of the below request seeking PTK records.
NOVA has six separate PTK chapters and a centralized office that oversees them and our other honors programs. We charge a fee of $25 per hour for FOIA services. (See our FOIA page for details.) Because of the significant breadth and potential volume of this request, we estimate it will take approximately 30 hours to fulfill, and the estimated cost will be $750. This is just an estimate, and you will be charged only for the actual number of hours it takes to fulfill your request.
In addition, because of the number of hours your request is likely to take to complete, we will need to invoke our right to the additional time as allowed under the statute (§2.2-3704.B.4).
Please confirm that you are willing to pay the required fees. Once I hear back from you, I will let you know the expected date that we will have the requested records.
Sincerely,
KATHY A. THOMPSON
Assoc. Director of Internal Communications
& College FOIA Officer
NOVA Communications and Visual Services
Office of Strategy, Research and Workforce Innovation
Office: 703.323-2168 | Cell: 703.855.5556
KAThompson@nvcc.edu | nvcc.edu
From: requests@muckrock.com <requests@muckrock.com>
Sent: Friday, September 27, 2024 1:01 AM
To: FOIA <foia@nvcc.edu>
Subject: RE: Virginia Freedom of Information Act Request: Phi Theta Kappa records (Northern Virginia Community College, Springfield VA)
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Northern Virginia Community College, Springfield VA
FOIA Office
6699 Springfield Center Dr.
Springfield, VA 22150
September 27, 2024
Filed via MuckRock.com
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DEPT MR 173597
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---
On Sept. 20, 2024:
Subject: Virginia Freedom of Information Act Request: Phi Theta Kappa records (Northern Virginia Community College, Springfield VA)
To Whom It May Concern:
Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:
1. Copies of all records provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
2. Copies of all records provided to your college from Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024.
3. Copies of correspondence sent from Phi Theta Kappa to your college president, CEO and/or chancellor from Jan. 1, 2024 to Sept 20, 2024.
4. Copies of all records showing the number of students in the top 10% of their class as of May 1, 2024. If the community college does not collect data about class rank, please state so.
5. Records showing the number of students who are members of Phi Theta Kappa on your campus, and the number of students invited to Phi Theta Kappa over the past year.
6. Copies of all records showing the amount of money your college paid to Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024 and for what purposes.
7. Copies of all records showing the amount of money your college received from Phi Theta Kappa from Jan. 1, 2023 to Sept 20, 2024, and for what purposes.
8. Your college's policy for the handling of student data provided to and provided by Phi Theta Kappa.
Context: Phi Theta Kappa in their invitations tells students that they are in the "top 10% of students on your campus." I am trying to ascertain whether that is accurate, whether Phi Theta Kappa receives follow-up information from colleges on student GPA, and how Phi Theta Kappa obtains student personal data, and what kind of data, in the first place.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Tom Nash, a citizen of Virginia, in coordination with Marina Villeneuve.
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Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 173597
263 Huntington Ave
Boston, MA 02115
From: Marina Villeneuve
Hello,
To narrow, I will revise these two queries to:
1. Copies of eligibility criteria for Phi Theta Kappa member for your college
2. Copies of lists of student information provided by your college to Phi Theta Kappa from Jan. 1, 2024 to Sept 20, 2024 (For example: a spreadsheet of prospective students sent to Phi Theta Kappa with column headers visible but individual student names redacted)
Could you please send a revised quote?
From: Northern Virginia Community College, Springfield VA
Hello, I thought I had replied to your last email asking for a revised quote; however, I cannot find my response. It is expected that this more limited query will take approximately three hours to fulfill, so the anticipated cost will be $75. This is just an estimate. You will be charged only for the actual hours to fulfill the request.
Our honors coordinator has returned from leave, so we should be able to provide this response by Wednesday or Thursday.
My apologies for the delayed response. I have had trouble navigating your portal. Please contact me at foia@nvcc.edu should you have any questions or concerns.
Sincerely,
KATHY A. THOMPSON
Assoc. Director of Internal Communications
& College FOIA Officer
NOVA Communications and Visual Services
Office of Strategy, Research and Workforce Innovation
Office: 703.323-2168
FOIA@nvcc.edu | nvcc.edu
From: Northern Virginia Community College, Springfield VA
Please find the response from Northern Virginia Community College with our uploaded files containing, 1: Eligibility criteria for students to join PTK; and 2: the information that NOVA sends to PTK for eligible students. NOVA has six PTK chapters (one for each campus).
This request took approximately two staff hours to complete. Please remit payment of $50 to:
Accounts Receivable
Northern Virginia Community College
3924 Pender Drive
Fairfax, VA 22030
Attn: Payment for FOIA Services
I believe this fully answers your request and will close the file at this time. Please reach out to me at foia@nvcc.edu should you have additional questions about our response.
Sincerely,
Kathy A. Thompson
FOIA Officer
Northern Virginia Community College
3922 Pender Drive, #107
Fairfax, VA 22030
