Assignment and Schedule Data (Washington State Patrol)

Dear Sam Sam:
Thank you for your interest in public records of the Washington State Patrol. Your request has been received and is being processed in accordance with the Revised Code of Washington, RCW 42.56. Your request was received in this office on 7/26/2021 and given the reference number R009056-072621 for tracking purposes.
Records Requested: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Records sufficient to show the names, star numbers (aka badge numbers), geographic assignments (beats, districts, etc), dates, and shift time assigned to all police officers and/or employees who are employed by the department. From the Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2018 and January 1, 2021.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Sam

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Your request will be forwarded to the relevant Washington State Patrol department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The Washington Public Records Act does not require a governmental body to create new information, to do legal research, or to answer questions.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
Washington State Patrol

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RE: PUBLIC RECORDS REQUEST of July 26, 2021, Reference # R009056-072621. Dear Sam Sam, Thank you for your inquiry to the Washington State Patrol (WSP).  Pursuant to RCW 42.56.520, this is notification that we have received your public disclosure request for: “To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Records sufficient to show the names, star numbers (aka badge numbers), geographic assignments (beats, districts, etc), dates, and shift time assigned to all police officers and/or employees who are employed by the department. From the Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2018 and January 1, 2021.  Ideally, please provide the records in an excel spreadsheet.  The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.  Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires."
Chapter 42.56 RCW governs disclosure of public records in Washington.  The Public Records Act is generally construed liberally to promote access to public records.  See RCW 42.56.030.  However, RCW 42.56.070(9) specifically prohibits the disclosure of "lists of individuals requested for commercial purposes".  This section "does not distinguish between different types of commercial purposes".  AGO 1998 No. 2, at 3; see also AGO 1975 No. 15.

Your public records request is for a list of individuals, with additional information about each individual.  RCW 42.56.070(9) prohibits state agencies from providing “lists of individuals requested for commercial purposes.”   Prior to providing you with the information you requested, please complete and return the Declaration of Non-Commercial Purpose form loaded to the portal.

In order to confirm that this request is not for commercial purposes, please also provide the purpose for which this list will be used.  “An agency has an obligation to investigate (and) at least require a party requesting a list of individuals to state the purpose of the request.”  (SEIU 775 v. DSHS and Freedom Foundation Div II 2016).  Please log in to the Public Records Center at the below link to retrieve the Declaration. Please note that this link will only remain active for 30 days. Public Records Request - R009056-072621 Once your completed declaration is returned, we will be able to proceed with your request. , we will consider this request abandoned and close it.  Should you have any questions or to load your completed declaration, please respond via the portal. If the completed declaration is not received within 30 calendar days Sincerely, Leslie Boling, Forms & Records Analyst

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RE: Public Records Request of July 26, 2021, Reference # R009056-072621 Dear Sam Sam, The Washington State Patrol (WSP) has received a public records request from you on July 26, 2021.  You requested:
"Pursuant to the Washington Public Records Act, I hereby request the following records:

Records sufficient to show the names, star numbers (aka badge numbers), geographic assignments (beats, districts, etc), dates, and shift time assigned to all police officers and/or employees who are employed by the department. From the Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2018 and January 1, 2021.  Ideally, please provide the records in an excel spreadsheet.  The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.  Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires."

Sincerely,
Sam
Your request does not provide “a reasonable description enabling the government employee to locate the requested records” and was not for clearly identifiable WSP public records, as required by RCW 42.56.080 (see also O’Neill v. City of Shoreline , 145 Wn. App. 913, 926 (2008)).
Please provide us with the following clarification(s): 1.  What do you mean by ..."dates, and shift times assigned...".  Please explain.  Are you looking for all dates and shift times for the period specified? 2.  What do you mean by ..."employed by the department."  Are you looking for a specific department, specific district, all districts, or the entire Agency? 3.  Are you looking for commissioned staff or civil service, or both? Once we have received clarification, we will be able to process your request. Pursuant to RCW 42.56.520, , we will consider this request abandoned and cancel it. In that event, please feel free to resubmit your request at any time with the clarified elements included. if clarification is not received within 30 calendar days We anticipate it may take up to 45 working days from the date of this notification to provide our response. Additional time is required to receive clarification and process your request. You can send your clarification by logging into our online Public Records Center and sending a message. Should you have any additional questions or concerns, please let us know. Sincerely, Leslie Boling, Forms & Records Analyst

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Clarification received.  We still need signed declaration form before your request can be processed.
Thank you,
Leslie Boling
Forms & Records Analyst

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Please complete the uploaded WSP declaration.  This document needs to be completed and signed by you before any records can be released.
Thank you,
Leslie Boling
Forms & Records Analyst

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Please complete the uploaded WSP declaration.  This document needs to be completed and signed by you before any records can be released.  You need to complete the WSP declaration.
Thank you,
Leslie Boling
Forms & Records Analyst

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Please complete the uploaded WSP declaration form - not the Department of Revenue's form.  This document needs to be completed and s igned by you before any records can be released.
Thank you,
Leslie Boling
Forms & Records Analyst

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The WSP declaration form is uploaded in the GovQA portal and waiting for you to complete and sign.  Please log into the GovQA portal to access the WSP declaration form.  The WSP declaration form must be completed and signed by you before any records can be released.
Thank you,
Leslie Boling
Forms & Records Analyst

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Good Morning,
Please note that you are in the GovQA portal and have already attached two documents - the Department of Revenue declarations.  There is a third attachment, which is the WSP declaration; the one you need to complete and sign with a wet signature.  After the signed WSP declaration is received (within the 30 calendar day window from your first notification on July 27, 2021), work may start on your request and any documents that can be released will be uploaded into the GovQA portal when completed.
Thank you,
Leslie Boling
Forms & Records Analyst

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Good Morning, I need further clarification on your request.  In your original request, you requested: ..." From the Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2018 and January 1, 2021."... Are you asking for all dates from 1/01/2018 through 1/01/2021, or some specific dates, or a different date range?  The way it is worded, it is very unclear.  In your response of 7/29/2021, you only clarified that you are looking for data for the date range of 1/1/21 - 1/8/21. This potentially is a large amount of data you are requesting which you may be charged for depending on the date range you are looking for.  Please note that charges are calculated after the reports are ran, so there is no way to know charges ahead of time. Once I receive your clarification regarding the date range you are looking for, we will start on your request and should be able to complete this request within 15 working days. Sincerely, Leslie Boling, Forms & Records Analyst

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Clarification received.
Thank you,
Leslie Boling

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RE: Public Records Request of July 26, 2021, Reference # R009056-072621
Dear Sam Sam,
Thank you for your inquiry to the Washington State Patrol. We have completed your records request for:
"To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Records sufficient to show the names, star numbers (aka badge numbers), geographic assignments (beats, districts, etc), dates, and shift time assigned to all police officers and/or employees who are employed by the department. From the Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2018 and January 1, 2021.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Sam

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Please log in to the Public Records Center at the below link to retrieve the appropriate responsive and redacted documents. Please note that this link will only remain active for 30 days. Public Records Request - R009056-072621
Please also refer to the redaction log for identification of information that is exempt from production and has been redacted or withheld from these records.
To obtain a copy of a Police Traffic Collision Report,  please contact the Collision Records Section online at: http://www.wsp.wa.gov/driver/collision-records. (RCW 46.52.080-085)
3(c) Undercover Officers/ Intelligence information, Non-disclosure essential to effective law enforcement - RCW 42.56.240(1)
This response completes your request. Should you have any questions, please let us know.
Sincerely,
Leslie Boling, Forms & Records Analyst