Procurement software and processes (West Hartford Town Clerk)
| Multi Request | Procurement software and processes |
| Submitted | June 11, 2020 |
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Communications
From: John Adams
To Whom It May Concern:
Pursuant to the Connecticut Freedom of Information Act, I hereby request the following records:
1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.
Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.
Thank you,
Arie Bronshtein
From: West Hartford Town Clerk
Please see my response in red.
1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years. All procurement, contract and bid documents prior to November 1, 2019 were prepared manually and received and recorded manually. Since November 1, 2019, procurement and contract documents have been processed using Munis ERP. The Town has recently started to test electronic bidding in conjunction with required submission of hard copy documentation.
Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)? The Town recently migrated to the Munis ERP software and is exploring the usage of the Procurement Module.
b. What is the annual cost for this software? The cost of the Procurement Module is incorporated in the overall ERP cost.
c. When did the most recent contract with the software provider begin? The Town started the Migration to MUNIS over a year and a half ago and recently went live with the Financial Modules on November 1, 2019
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP? Munis is used for contract and procurement processing. We have just recently begun testing electronic bidding.
Thank you,
Peter Privitera
Director of Financial Services
Town of West Hartford
50 South Main Street
West Hartford, CT 06107-2431
860-561-7461 (Office)
860 561-7507 (FAX)
Peter.Privitera@westhartfordct.gov<mailto:Peter.Privitera@westhartfordct.gov>
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