BELLEVUE SCHOOL DISTRICT – (2020) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2020
| Tracking # |
PRR 11222022-Anon |
| Submitted | Nov. 17, 2022 |
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Communications
From: L. Hangeki
BELLEVUE SCHOOL DISTRICT – (2020) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2020
Via email: publicrecords@bsd405.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2020 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2020.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2020 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Nov. 22, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Bellevue School District
PRR 11222022-Anon
Dear Requestor:
On behalf of the Bellevue School District, I am acknowledging your public records request received on November 22, 2022. Your request has been assigned tracking number PRR 11222022-Anon.
I understand your request to be:
I request a complete electronic copy of all Public Records Requests received by your agency in the year 2020 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2020. Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2020 can be excluded from this request.
If this is not an accurate statement of your request, please let me know.
Attached please find our first production of records:
PRR 01032022-BA, Request & Response (no redactions made)
We estimate that our next production of records to you will be on or before January 13, 2023. If there are records available sooner, I will provide them to you.
Please let me know if you have any questions or run into difficulties accessing this information.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel’s Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: L. Hangeki
Hello,
This seems to be missing both the request and the response. Please explain.
From: Bellevue School District
PRR 11222022-Anon
Dear Requestor:
Attached please find the records both in .msg format and as a combined PDF. Thank you for your quick follow – my apologies, I inadvertently sent you the .eml files.
You should be able to access these attached files. Please let me know if you have any questions.
Thanks,
Sarah
From: L. Hangeki
Hello,
Have all the requested public records been released? 17 pages and 8 emails for all of 2020?
Thank you.
From: Bellevue School District
PRR 11222022-Anon
Dear Requestor:
Thank you for your inquiry. Due to the number of records responsive to your request, we will be providing them to you in installments. As noted in our previous email, we estimate that our next production of records will be on or before January 13, 2023. If there are records available sooner, I will provide them to you.
Best regards,
Sarah
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~WRD0002
From: Bellevue School District
PRR 11222022-Anon
Dear Requestor:
Attached please find the 2nd production installment in response to your November 22, 2022 request for records. This production contains responsive records (request and responses) for the following 2020 public records requests:
PRR 10192020-TA
PRR 12022020-BR-FORMA
PRR 12282020-KB
If a production contained redacted or withheld information, it will be addressed in the correspondence and a sheet identifying the bases for redaction will be among the production attachments. No records have been withheld from this production.
We anticipate that the next production of records will be on or before March 7, 2023. If records are available sooner, I will provide them to you. As always, please let me know if you have questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel’s Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: Bellevue School District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
PRR 11222022-Anon
Dear Requestor:
Using the link below, please find our 3rd production installment in response to your November 22,2022 request for records.
https://www.dropbox.com/scl/fo/jboi2qz0wrqpz30om96kr/h?dl=0&rlkey=0uxzq296yamzj0dnhluh35s15
This production contains responsive records (request and productions) for the following 2020 public record requests:
PRR 09292020-KD
PRR 09252020-JG
PRR 09212020-GJ
PRR 09162020-EC
If a production contained redacted or withheld information, it will be addressed in the correspondence and a sheet identifying the bases for redaction will be among the production attachments (copy also attached).
We anticipate that the next production of records will be on or before April 18, 2023. If records are available sooner, I will provide them to you. As always, please let me know if you have questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: Bellevue School District
PRR 11222022-Anon
Dear Requestor:
Attached please find our 4th production installment in response to your November 22, 2022 request for records. This production contains responsive records (request and productions) for the following 2020 public record requests:
PRR 09192020-GS
PRR 09032020-ML
PRR 09082020-RM2
PRR 09102020-JK
If a production contained redacted or withheld information, it will be addressed in the correspondence and a sheet identifying the bases for redaction will be among the production attachments (copy also attached).
We anticipate that the next production of records will be on or before May 31, 2023. If records are available sooner, I will provide them to you. Please let me know if you have questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 11222022-Anon
Dear Requestor:
Attached please find our 5th production installment in response to your November 22, 2022 request for records. This production contains responsive records (request and productions) for the following 2020 public record requests:
PRR 08032020-JJ
PRR 08242020-JJ2
PRR 08242020-MS
PRR 09012020-Anon
PRR 07302020-LB
If a production contained redacted or withheld information, it will be addressed in the correspondence and a sheet identifying the bases for redaction will be among the production attachments (copy also attached).
We anticipate that the next production of records will be on or before July 14, 2023. If records are available sooner, I will provide them to you. Please let me know if you have questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 11222022-Anon
Dear Requestor:
Attached please find our 6th production installment in response to your November 22, 2022 request for records. This production contains responsive records (request and productions) for the following 2020 public records requests:
PRR 07222020-MH26
PRR 07242020-MH25B
PRR 07282020-IK-SP7
PRR 09082020-RM2 / PRR 07302020-RM
No redactions were made to the attached records and no records have been withheld from this production. We anticipate that the next installment of records will be ready on or before September 8, 2023. If records are available sooner, I will provide them to you. Please let me know if you have questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
-
image001
From: Bellevue School District
PRR 11222022-Anon
Dear Requestor:
Attached please find our seventh production installment in response to your November 22, 2022 request for records. This production contains responsive records (request and productions) for the following 2020 public records requests:
PRR 07202020-MH25A
PRR 05212020-AB-MEDOSWEET
PRR 05272020-SF
PRR 06222020-JP
PRR 06232020-CP
PRR 07062020-GG
PRR 07062020-NL13
No redactions were made to the attached records and no records have been withheld from this production. We anticipate that the next installment of records will be ready on or before October 13, 2023. If records are available sooner, I will provide them to you. Please let me know if you have questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 11222022-Anon
Dear Requestor:
Attached please find our eighth production installment in response to your November 22, 2022 request for records. This production contains responsive records (request and productions) for the following 2020 public records requests:
* PRR 05042020-JH
* PRR 05112020-SM
No redactions were made to the attached records and no records have been withheld from this production. We anticipate that the next installment of records will be ready on or before November 17, 2023. If records are available sooner, I will provide them to you. Please let me know if you have questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
-
image001
From: Bellevue School District
PRR 11222022-Anon
Dear Requestor:
Attached please find our ninth production installment in response to your November 22, 2022 request for records. This production contains responsive records (request and productions) for the following 2020 public records requests:
* PRR 12212020-JR-SEATIMES
* PRR 12112020-MB
* PRR 12162020-LF
No redactions were made to the attached records and no records have been withheld from this production. We anticipate that the next installment of records will be ready on or before January 12, 2024. If records are available sooner, I will provide them to you. Please let me know if you have questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
-
image001
From: Bellevue School District
PRR 11222022-Anon
Dear Requestor:
Attached please find our tenth production installment in response to your November 22, 2022 request for records. This production contains responsive records (request and productions) for the following 2020 public records requests:
* PRRs 04072020, 08102020 & 111272020
* PRR 07062020-GG-IUOE
* PRR 07202020-MH25A
* PRR 08032020-MH28
* PRR 10142020-GB
* PRR 10232020-NH
* PRR 06102020-BH-WA-AIRNATLGD
* PRR 06082020-EB-MISD
* PRR 05142020-MG
* PRR 05142020-MB-NYT
* PRR 05112020-SM
* PRR 05042020-JH
No redactions were made to the attached records and no records have been withheld from this production. We anticipate that the next installment of records will be ready on or before February 29, 2024. If records are available sooner, I will provide them to you. Please let me know if you have questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
There are too many files to display on this communication. See all files
From: Bellevue School District
Dear Requestor:
Please find our final production of records responsive to your November 22, 2022 request here: [?Folder icon] 11th Production 1.30.24<https://bsd405.sharepoint.com/:f:/s/generalcounsel/Es1Cw9Z0r_hPo7ojkewgIDQBZxgYIPpBizZujekcIdgJNw?e=NXWOlW>
No redactions have been made to these records (other than those made during their original production). Records marked as exempt on the included 2020 log contain student personal identifying information and are, therefore, exempt from public production. RCW 42.56.230(1); RCW 42.56.070(1); 20 USC § 1232g. Please see the attached redaction/exemption code sheet for additional information.
This completes our response to your request and we will be closing our file. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
Files
pages
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