VANCOUVER PUBLIC SCHOOLS DISTRICT – (2022-2020) Internet Access Devices - Wi-Fi "Hotspots" or District provided Internet Access Devices and related Internet Access Device Usage Information (2022-2020)
| Tracking # |
R000333-012623 |
| Submitted | Nov. 18, 2022 |
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Communications
From: Niko Tutkia
VANCOUVER PUBLIC SCHOOLS DISTRICT – (2022-2020) Internet Access Devices - Wi-Fi "Hotspots" or District provided Internet Access Devices and related Internet Access Device Usage Information (2022-2020)
Via email: publicrecordsrequest@vansd.org
PUBLIC RECORDS REQUEST RCW 42.56
I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2022.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2022.
2. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2021.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2021.
3. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2020.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2020.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the numerical order requested by subject matter and year. The most recent public records should be produced first.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
WAC 44-14-03001 - "Public record" defined.
For most public records, the act uses a three-part test to determine if a record is a "public record." The document must be: A "writing," containing information "relating to the conduct of government" or the performance of any governmental or proprietary function, "prepared, owned, used, or retained" by an agency.
(1) Writing. A "public record" can be any writing "regardless of physical form or characteristics." RCW 42.56.010(3). "Writing" is defined very broadly as: "… handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated." RCW 42.56.010(4). An email, text, social media posting and database are therefore also "writings."
(2) Relating to the conduct of government. To be a "public record," a document must relate to the "conduct of government or the performance of any governmental or proprietary function." RCW 42.56.010(3).1 Almost all records held by an agency relate to the conduct of government.
(3) "Prepared, owned, used, or retained." A "public record" is a record "prepared, owned, used, or retained" by an agency. RCW 42.56.010(3).
A record can be "used" by an agency even if the agency does not actually possess the record. If an agency uses a record in its decision-making process it is a "public record."4 For example, if an agency considered technical specifications of a public works project and returned the specifications to the contractor in another state, the specifications would be a "public record" because the agency "used" the document in its decision-making process.5 The agency could be required to obtain the public record, unless doing so would be impossible. An agency cannot send its only copy of a public record to a third party for the sole purpose of avoiding disclosure.
Sometimes agency employees or officials may work on agency business from home computers or on other personal devices, or from nonagency accounts (such as a nonagency email account), creating and storing agency records on those devices or in those accounts. When the records are prepared, owned, used or retained within the scope of the employee's or official's employment, those records (including emails, texts and other records) were "used" by the agency and relate to the "conduct of government" so they are "public records."7 RCW 42.56.010(3). Agencies should instruct employees and officials that all public records, regardless of where they were created, should eventually be stored on agency computers. Agencies should ask employees and officials to keep agency-related documents with any retention requirements on home computers or personal devices in separate folders temporarily, until they are provided to the agency. An agency could also require an employee or official to routinely blind carbon copy ("bcc") work emails in a personal account back to an agency email account. If the agency receives a request for records that are located solely on employees' or officials' home computers or personal devices, or in personal accounts, the agency should direct the individual to search for and provide any responsive documents to the agency, and the agency should process the request as it would if the records were on the agency's computers or in agency-owned devices or accounts. The agency employee or official may be required by the agency to sign an affidavit describing the nature and extent of his or her search for and production of responsive public records located on a home computer or personal device, or in a nonagency account, and a description of personal records not provided with sufficient facts to show the records are not public records.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 1, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 1, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 1, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Vancouver Public Schools District
To Whom it May Concern:
Attached please find correspondence in response to your public records
request to Vancouver School District.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
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---------- Forwarded message ---------
From: <copier@vansd.org>
Date: Wed, Jan 25, 2023 at 3:46 PM
Subject: Message from "SUPER-Ricoh"
To: Jen Anderson <jen.anderson@vansd.org>
This E-mail was sent from "SUPER-Ricoh" (MP 7503).
Scan Date: 01.25.2023 15:46:03 (-0800)
Queries to: copier@vansd.org
From: Vancouver Public Schools District
Dear requests@muckrock.com ,
Thank you for registering with the VPS Public Records Portal.
Your Login ID is: requests@muckrock.com
If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.
If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyZpbEIfKGZGKfW32pD6L49FqhQ9p-2Ba5xVzKB1-2FYVmcQ0-3DavFu_CmaV5XFw0X-2BCLphf0gCNUSkZQOTxsBEow8OoQD-2BE17ycjP6vsiZLoZgvZvISFj2DK0naedikrKetSQtfXmPvdz0WFZNaeguVAEJNKsX6aTBdqrYEDZaeozmj8fi4iZy6Jm8BhIO0090htVZf6K60Kynpvoz7gBKCfmrBC5HYUlj8iBj6gljo7LytHSlrHPNbJ8dLuKr1bUtXeURKFjCpQuUciDBmxIUEY6YldzBaNZo-3D)
Please login to My Records Center to update your account information, track the status of your request and receive requested records when they become available. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4Yy4PI8-2FRCDMjAF11ou1AKZJnV5z7hfqQDCBdRDktKr0UU-3DO1p7_CmaV5XFw0X-2BCLphf0gCNUSkZQOTxsBEow8OoQD-2BE17ycjP6vsiZLoZgvZvISFj2DK0naedikrKetSQtfXmPvd4kTcRktA1AKzJI1OvufY0qoHxpNBPaQ8ZUFeAE5AB7qO7c467jZq5Tt0pWxMKUICN6mwZjvPWJU2CeXaPbPvol96ToMKL7Rb2HLZPMIDMaqnf3G-2FUUR-2FYC0ncVdGc8hoUsgcUrqbkBYjdZ-2FRzxJnqo-3D)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.
From: Vancouver Public Schools District
Dear requests@muckrock.com:
Your request has been received and is being processed. Your request was received in this office on 1/26/2023 and given the reference number R000333-012623 for tracking purposes. If your request was received when the District office is closed, the review of your request will begin on the next business day.
Requested Documents: I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2022.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2022.
2. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2021.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2021.
You will receive a notice within five (5) business days providing you an estimate of when you will receive your requested documents.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Vancouver Public Schools
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyqI9boWJ7U3amWkUezAzhOaC2myw5-2B7ainEl3mZ-2BXRbk-3DfmAm_CmaV5XFw0X-2BCLphf0gCNUSkZQOTxsBEow8OoQD-2BE17ycjP6vsiZLoZgvZvISFj2DOepwzzvLTucaq-2Bc6ReSqUG0LailQXYQt7CQE1tiYcgBQHXuz2gnZazhxwz55Gsc5yHla-2BaTpmGzfeocqw0ve-2F3ND1xIlS9k-2Bqvl4TentCtyf-2BLbt9nepJIqugIzedyziFNrPgaryF4ZR2ggLYWwySawBUljDAXxeeQgSTVjfX-2FY-3D)
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 26, 2023, Reference # R000333-012623 Dear requests@muckrock.com, This response was also emailed to the above address on January 25, 2023. It is being submitted again, here. This will acknowledge receipt of your December 1, 2022 public records request to Vancouver Public Schools, which was received by the District on January 3, 2023. It has come to the attention of the District's public records office that you submitted the initial request to a former email address that the district deactivated when the District migrated to the GovQA portal on April 26, 2022. In the process of responding to another public records request from a different Muckrock identifier, it was discovered that the previously deactivated email address was inadvertently reactivated in or around September 2022 when the district internet technology department changed the District's electronic email systems. The emails you submitted between November and December 2021 were not received by the District's public records office until a search of the previously deactivated email location occurred on January 3, 2023.
The District acknowledged the request on January 3, 2023 after the District reopened for business after the winter break (December 19, 2022 through January 2, 2023) It appears the initial response was mistakenly sent to the wrong Muckrock identifier (120965-29141669). The District herewith resubmits this response to the correct Muckrock identifier, listed above. Your request was forwarded to my office, which oversees all public records requests. Request: I request the following identifiable public records to be produced in the following order of production, newest to oldest by year: 1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2022.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2022. 2. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2021.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2021. 3. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2020.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information. Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment/bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2020. Response : In April, 2022, Vancouver School District converted the management of all public records requests to the District's Public Records Request portal. The most effective and efficient way to communicate with the District regarding the status and responsive documents to your request is via your specific public records request log-in. The complete instructions for filing a public records request with Vancouver School District can be found via our website at: https://vansd.org/public-records-request/ We are in the process of identifying, gathering and reviewing documents responsive to your request. Pursuant to RCW 42.56.120, MuckRock News will be charged the following fees for production of the requested records: Ten cents per page for public records scanned into an electronic format and Five cents per each four electronic files or attachments uploaded to email, cloud-based data storage service, or other means of electronic delivery. Contingent upon receipt of payment of the invoice, we estimate that we will be able to provide you with a first installment of records or records in their entirety on or before March 15, 2023. For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSs5hfDZ1nGgID1dpVWKR1OQI1CzeF1aj7qNWmBof-2FEk5DT4I_CmaV5XFw0X-2BCLphf0gCNUSkZQOTxsBEow8OoQD-2BE17ycjP6vsiZLoZgvZvISFj2Diof8pSiN7NdEFCe7wBkrV54oYftp9GKb6HoS1KFe2q-2FUgrf46CtkhNJPdWfjeH-2Fmz37vGbeCbu0ghuKIGN42ba7D8COxCeMnRMyNiwiUFWjqJC4I8rCJu8V9XCr80ESVlscJyBWvDGukrPteKTfhyH036XHU4HUcfwVCb-2BC1ZrM-3D)
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 26, 2023, Reference # R000333-012623 Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on January 26, 2023. Your request mentioned: I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2022.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2022.
2. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2021.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2021.
3. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2020.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial
numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device
email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the
3ccess devices including complaints or allegations of online/internet misconduct, hacking, or harassmenUbullying of any kind in association with the use of any of these internet access devices provided by your agency in 2020.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the
numerical order requested by subject matter and year. The most recent public records should be produced first. The District originally estimated that we would be able to provide you a first installment or records in their entirety no later than March 15, 2023. However, we need additional time to respond as we are still gathering and assembling records responsive to your request. We will also need additional time to review the records to determine whether any exemptions apply. We now estimate that we will be able to provide you with a first installment or records in their entirety on or before May 1, 2023. For questions or additional information, please reply to this email. Sincerely, Jen Anderson Paralegal Vancouver School District
To monitor the progress or update this request please log into the Public Records Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcWgxWdrvQAdbsIqfqLZOvmtm97kK-2FWagiRz8z4RZ4YyGRdzgEpFG9b-2Bw7eEOtGzSs5hfDZ1nGgID1dpVWKR1OQI1CzeF1aj7qNWmBof-2FEk5jsd0_CmaV5XFw0X-2BCLphf0gCNUSkZQOTxsBEow8OoQD-2BE17ycjP6vsiZLoZgvZvISFj2DWWz2TE0U0QxcKx11UGSUUdFeDsS3C9T4lUnYXr5w-2BaXaSa0BZrjyFfnbSovkYviVJB1yJjjPmB5wiXS7yVnddebAXrXT-2FaBZ0F6iGU-2FB3j3Cr0-2BriA3b9aRmm0pHkBQl9uXAcw74i3t667NsZM-2FjkzU0PBRIPaH8heMFb1q9skU-3D)
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 26, 2023, Reference # R000333-012623 Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on January 26, 2023. Your request mentioned: I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2022.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2022.
2. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2021.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2021.
3. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2020.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial
numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device
email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the
3ccess devices including complaints or allegations of online/internet misconduct, hacking, or harassmenUbullying of any kind in association with the use of any of these internet access devices provided by your agency in 2020.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the
numerical order requested by subject matter and year. The most recent public records should be produced first. The district has reviewed its files and has located responsive records to your request. Please log in to the Public Records Portal at the following link to retrieve the responsive records. Public Records Request - R000333-012623 In response to this request, no records were withheld in their entirety or redacted based on a statutory exemption (RCW 42.56 Washington State Public Records Act). The District is continuing its search for additional documents responsive to your request. If additional documents are located and disclosable, the District anticipates that it will produce an additional installment or records in their entirety on or before May 01, 2023. The District desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email. For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
-
Response_No._1
From: Vancouver Public Schools District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
*Subject:* [Records Center] Public Records Request :: R000333-012623
*Body:*
RE: Public Records Request of January 26, 2023, Reference # R000333-012623
Dear requests@muckrock.com,
Vancouver Public Schools received a public records request from you on
January 26, 2023. Your request mentioned:
*I request the following identifiable public records to be produced in the
following order of production, newest to oldest by year:1. Please provide
all "Public Records" (as defined by WAC 44-14-03001) available regarding
any and all internet routers, internet access points, wireless access
points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other
physical hardware internet access devices provided by your agency (or
donated on behalf of your agency) to employees, contractors, students, or
the general public in the year 2022.These records should include all
invoices, receipts, and costs of the access devices themselves. Also all
device serial numbers, device services providers, device ip addresses,
device MAC addresses, device telephone numbers, device email addresses, and
any other device specific identifying and device specific location
information.Also include any usage logs for the devices, device audit logs,
as well as any reports of any theft of or misuse of the access devices
including complaints or allegations of online/internet misconduct, hacking,
or harassment bullying of any kind in association with the use of any of
these internet access devices provided by your agency in 2022.2. Please
provide all "Public Records" (as defined by WAC 44-14-03001) available
regarding any and all internet routers, internet access points, wireless
access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any
other physical hardware internet access devices provided by your agency (or
donated on behalf of your agency) to employees, contractors, students, or
the general public in the year 2021.These records should include all
invoices, receipts, and costs of the access devices themselves. Also all
device serial numbers, device services providers, device ip addresses,
device MAC addresses, device telephone numbers, device email addresses, and
any other device specific identifying and device specific location
information.Also include any usage logs for the devices, device audit logs,
as well as any reports of any theft of or misuse of the access devices
including complaints or allegations of online/internet misconduct, hacking,
or harassment bullying of any kind in association with the use of any of
these internet access devices provided by your agency in 2021.3. Please
provide all "Public Records" (as defined by WAC 44-14-03001) available
regarding any and all internet routers, internet access points, wireless
access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any
other physical hardware internet access devices provided by your agency (or
donated on behalf of your agency) to employees, contractors, students, or
the general public in the year 2020.These records should include all
invoices, receipts, and costs of the access devices themselves. Also all
device serialnumbers, device services providers, device ip addresses,
device MAC addresses, device telephone numbers, deviceemail addresses, and
any other device specific identifying and device specific location
information.Also include any usage logs for the devices, device audit logs,
as well as any reports of any theft of or misuse of the3ccess devices
including complaints or allegations of online/internet misconduct, hacking,
or harassmenUbullying of any kind in association with the use of any of
these internet access devices provided by your agency in 2020.RECORDS
INSTALLMENTSIf production of responsive records will be completed in
multiple installments, please begin by producing records in thenumerical
order requested by subject matter and year. The most recent public records
should be produced first.*
The district has reviewed its files and has located responsive records to
your request. They are attached to this email.
In response to this request, no records were withheld in their entirety or
redacted based on a statutory exemption (RCW 42.56 Washington State Public
Records Act).
The District is continuing its search for additional documents responsive
to your request. If additional documents are located and disclosable, the
District anticipates that it will produce an additional installment or
records in their entirety on or before May 01, 2023. The District desires
to provide you with the fullest assistance possible. If you believe this
response does not fully comply with your public records request, please
reply to this email.
Response_No._1.pdf
<https://drive.google.com/file/d/1Fx5NmA1svApeZzoc473SRs4LXdxdVtVq/view?usp=drive_web>
For questions or additional information, please reply to this email.
Sincerely,
Jen Anderson
Paralegal
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 26, 2023, Reference # R000333-012623 Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on January 26, 2023. Your request mentioned: I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2022.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2022.
2. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2021.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2021.
3. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2020.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial
numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device
email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the
3ccess devices including complaints or allegations of online/internet misconduct, hacking, or harassmenUbullying of any kind in association with the use of any of these internet access devices provided by your agency in 2020.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the
numerical order requested by subject matter and year. The most recent public records should be produced first. The district has reviewed its files and has located responsive records to your request. Please log in to the Public Records Portal at the following link to retrieve the responsive records. Public Records Request - R000333-012623 In response to this request, no records were withheld in their entirety or redacted based on a statutory exemption (RCW 42.56 Washington State Public Records Act). The District is continuing its search for additional documents responsive to your request. If additional documents are located and disclosable, the District anticipates that it will produce an additional installment or records in their entirety on or before June 05, 2023. The District desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email. For questions or additional information, please reply to this email. Sincerely, Jen Anderson
Paralegal
From: Vancouver Public Schools District
*Subject:* [Records Center] Public Records Request :: R000333-012623
*Body:*
RE: Public Records Request of January 26, 2023, Reference # R000333-012623
Dear requests@muckrock.com,
Vancouver Public Schools received a public records request from you on
January 26, 2023. Your request mentioned:
*I request the following identifiable public records to be produced in the
following order of production, newest to oldest by year:1. Please provide
all "Public Records" (as defined by WAC 44-14-03001) available regarding
any and all internet routers, internet access points, wireless access
points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other
physical hardware internet access devices provided by your agency (or
donated on behalf of your agency) to employees, contractors, students, or
the general public in the year 2022.These records should include all
invoices, receipts, and costs of the access devices themselves. Also all
device serial numbers, device services providers, device ip addresses,
device MAC addresses, device telephone numbers, device email addresses, and
any other device specific identifying and device specific location
information.Also include any usage logs for the devices, device audit logs,
as well as any reports of any theft of or misuse of the access devices
including complaints or allegations of online/internet misconduct, hacking,
or harassment bullying of any kind in association with the use of any of
these internet access devices provided by your agency in 2022.2. Please
provide all "Public Records" (as defined by WAC 44-14-03001) available
regarding any and all internet routers, internet access points, wireless
access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any
other physical hardware internet access devices provided by your agency (or
donated on behalf of your agency) to employees, contractors, students, or
the general public in the year 2021.These records should include all
invoices, receipts, and costs of the access devices themselves. Also all
device serial numbers, device services providers, device ip addresses,
device MAC addresses, device telephone numbers, device email addresses, and
any other device specific identifying and device specific location
information.Also include any usage logs for the devices, device audit logs,
as well as any reports of any theft of or misuse of the access devices
including complaints or allegations of online/internet misconduct, hacking,
or harassment bullying of any kind in association with the use of any of
these internet access devices provided by your agency in 2021.3. Please
provide all "Public Records" (as defined by WAC 44-14-03001) available
regarding any and all internet routers, internet access points, wireless
access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any
other physical hardware internet access devices provided by your agency (or
donated on behalf of your agency) to employees, contractors, students, or
the general public in the year 2020.These records should include all
invoices, receipts, and costs of the access devices themselves. Also all
device serialnumbers, device services providers, device ip addresses,
device MAC addresses, device telephone numbers, deviceemail addresses, and
any other device specific identifying and device specific location
information.Also include any usage logs for the devices, device audit logs,
as well as any reports of any theft of or misuse of the3ccess devices
including complaints or allegations of online/internet misconduct, hacking,
or harassmenUbullying of any kind in association with the use of any of
these internet access devices provided by your agency in 2020.RECORDS
INSTALLMENTSIf production of responsive records will be completed in
multiple installments, please begin by producing records in thenumerical
order requested by subject matter and year. The most recent public records
should be produced first.*
The district has reviewed its files and has located responsive records to
your request. Please see the attached documents.
In response to this request, no records were withheld in their entirety or
redacted based on a statutory exemption (RCW 42.56 Washington State Public
Records Act).
The District is continuing its search for additional documents responsive
to your request. If additional documents are located and disclosable, the
District anticipates that it will produce an additional installment or
records in their entirety on or before June 05, 2023. The District desires
to provide you with the fullest assistance possible. If you believe this
response does not fully comply with your public records request, please
reply to this email.
For questions or additional information, please reply to this email.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
From: Vancouver Public Schools District
--- Please respond above this line ---
RE: Public Records Request of January 26, 2023, Reference # R000333-012623 Dear requests@muckrock.com, Vancouver Public Schools received a public records request from you on January 26, 2023. You requested: I request the following identifiable public records to be produced in the following order of production, newest to oldest by year:
1. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2022.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2022. 2. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2021.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the access devices including complaints or allegations of online/internet misconduct, hacking, or harassment bullying of any kind in association with the use of any of these internet access devices provided by your agency in 2021.
3. Please provide all "Public Records" (as defined by WAC 44-14-03001) available regarding any and all internet routers, internet access points, wireless access points, "Hotspots," "Mobile Hotspots," "Cellular Hotspots," and any other physical hardware internet access devices provided by your agency (or donated on behalf of your agency) to employees, contractors, students, or the general public in the year 2020.
These records should include all invoices, receipts, and costs of the access devices themselves. Also all device serial
numbers, device services providers, device ip addresses, device MAC addresses, device telephone numbers, device
email addresses, and any other device specific identifying and device specific location information.
Also include any usage logs for the devices, device audit logs, as well as any reports of any theft of or misuse of the
3ccess devices including complaints or allegations of online/internet misconduct, hacking, or harassmenUbullying of any kind in association with the use of any of these internet access devices provided by your agency in 2020.
RECORDS INSTALLMENTS
If production of responsive records will be completed in multiple installments, please begin by producing records in the
numerical order requested by subject matter and year. The most recent public records should be produced first. The district has reviewed its files and has located responsive records to your request. Please log in to the Public Records Portal at the following link to retrieve the responsive records. Public Records Request - R000333-012623 In response to this request, records that were withheld are exempt under the Public Records Act (RCW 42.56 Washington State Public Records Act), specifically RCW 42.56.420(4) " Information regarding the infrastructure and security of computer and telecommunications networks, consisting of security passwords, security access codes and programs, access codes for secure software applications, security and service recovery plans, security risk assessments, and security test results to the extent that they identify specific system vulnerabilities." With the submission of this information, we believe we have fully complied with your request and we will close the file. The District desires to provide you with the fullest assistance possible. If you believe this response does not fully comply with your public records request, please reply to this email. Sincerely, Jen Anderson
Paralegal
From: Vancouver Public Schools District
1.PO_for_District_Technology_Hardware (1).pdf
<https://drive.google.com/file/d/1FlsfJZdwwmSidVZLcCH2WNqJBsVRmRO8/view?usp=drive_web>
1.Technology_Misuse-2019-2023.xlsx
<https://drive.google.com/file/d/1ztsvzyt6oXR4fbm53kv7PqxQdzvsOfu-/view?usp=drive_web>
943225974_2020_Spend_Report.xlsx
<https://drive.google.com/file/d/1x0BmVYLwmNKZWkGHE0yyZBsmQ5mI1OZh/view?usp=drive_web>
943225974_2021_Spend_Report.xlsx
<https://drive.google.com/file/d/1eKWoudWCMk9SSUHn6Vht9dwJ_N995M-K/view?usp=drive_web>
943225974_2022_Spend_Report.xlsx
<https://drive.google.com/file/d/1lQAms92ojIW3Y8QkfDEMdAVM4aXKn6yT/view?usp=drive_web>
To Whom it May Concern:
Attached please find correspondence regarding the response to your public
records request as well as the attachments.
Sincerely,
Jen Anderson | Vancouver Public Schools
Paralegal to Marilee Scarbrough, General Counsel and Taylor Richman, Asst.
General Counsel
PO Box 8937 ‐ 2901 Falk Road | Vancouver, WA 98668‐8937
Telephone: 360‐313‐1280
jen.anderson@vansd.org
‐‐CONFIDENTIALITY NOTICE‐‐
THIS MESSAGE AND/OR THE DOCUMENT(S) ACCOMPANYING THIS ELECTRONIC
TRANSMISSION MAY CONTAIN PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED
ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF YOU ARE NOT
THE INTENDED RECIPIENT, BE AWARE THAT ANY DISCLOSURE, COPYING, DISTRIBUTION
OR USE OF THE CONTENTS OF THIS TRANSMISSION IS PROHIBITED. IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY THE SENDER BY
TELEPHONE, MAIL OR ELECTRONIC MAIL, AND DELETE THE MATERIAL FROM ANY
COMPUTER.
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