Public Records/Metadata Training - Immediate Disclosure Request
| Tracking # |
21-2965 |
| Submitted | June 3, 2021 |
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Communications
From: twitter.com/journo_anon Public Records Requester
To Whom It May Concern:
Pursuant to the California Public Records Act and Sunshine Ordinance, I hereby request the following records:
- all documents, video, guides, rules, manuals, or other training material for production of metadata of emails or calendars and/or production of PDFs of public records. Produce videos or Microsoft Office files in their original electronic format (as your agency determined, there is no cyber risk for Word documents, and the same should be true of Excel or PowerPoint or videos). Emails may be produced in PDF format (email headers are NOT required, but preserve attachments, email addresses in the To/From/Cc/Bcc, hyperlinks, images, formatting, and the body of the email).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on June 3, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: San Francisco Department Of Technology
City and County of San Francisco
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Hi there
Your first City and County of San Francisco record request (request number #21-2965) has been submitted.
It is currently unpublished and is not available for the general public to view.
As the requester, you can always see the status of your
request by signing into the City and County of San Francisco Public Records
portal here.
If you haven't already activated your account,
click here to get started.
Once your account is activated, your request will be visible at the following link:
Request #21-2965.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Department Of Technology
City and County of San Francisco
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Hi there
A message was sent to you regarding record request #21-2965:
Dear Requester,
Thank you for your records request and the reminder. I apologize for the delay response because I was out on vacation. We have the request recorded in NextRequest and we will begin work on this.
Please know that our metadata training materials are regularly being updated with changes to the process and technology used to produce the data. We have a new update that needs to be incorporated into the documentation and we will send the materials once this is completed. Our response should be in 2 weeks.
Thank you for your patience.
Arlene Licudine
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Department Of Technology
City and County of San Francisco
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Hi there
Documents have been released for record request #21-2965:
* Process Flow Chart.jpg
* SF Metadata Redaction Tool Process Flow Diagram.pdf
* Guide for Addressing Public Records Request for Metadata.pdf
* Redacting and Sanitizing PDF files.pdf.pdf
* Sanitizing Metadata in Excel.pdf
* Sanitizing Metadata in PowerPoint.pdf
* Sanitizing Metadata in Word.pdf
* Save Your Outlook Email as PDF with Adobe Acrobat.pdf
* Export Your Calendar as ICS File with Metadata.pdf
* Export Your Email as EML File with Metadata.pdf
* DT Metadata Redactor Launch.pdf
* DT Metadata Redactor Tool.pdf
* Save Emails as an EML File.mp4
* Using the Redaction Tool_Final_033021.mp4
* Viewing Calendar Metadata.mp4
* Viewing Email Metadata.mp4
* Calendar to ICS file tutorial.mp4
Document links are valid for one month.
After July 17, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
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Using_the_Redaction_Tool_Final_033021
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Save_Emails_as_an_EML_File
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Process_Flow_Chart
There are too many files to display on this communication. See all files
From: San Francisco Department Of Technology
City and County of San Francisco
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Hi there
Record request #21-2965 has been published and is now available for public view.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: San Francisco Department Of Technology
City and County of San Francisco
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Hi there
Record request #21-2965 has been closed and published. The closure reason supplied was:
Dear Anonymous,
We have conducted a diligent search and have located responsive records, which is now available to the general public per instruction on your request.
Also, please note that the Public Records Act requires an agency to make available to any person a copy of an “identifiable record or records” in its possession (Please see California Government Code § 6253(b).) The City’s obligation under the Sunshine Ordinance, like the Public Records Act, is to produce public records in its custody. (See San Francisco Administration Code § 67.20(b).) There is no requirement that a department or officer construct a document to meet the specifications of the request.
This concludes your public records request.
We thank you for your patience.
Sincerely,
DT Public Records Analyst
Save
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
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